Hard Copy News Items Tender

Hard Copy News Items Tender

The intention is to run a competitive tender resulting in a framework that other government departments can call from for provision of hard copy news items.(Daily Newspapers – Not Press Cuttings or electronic versions).

UK-Newport: newspapers

2012/S 227-373954

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Office
Procurement Centre of Excellence, Room 2Y92 Concept House, Cardiff Road
For the attention of: Steph Molina
NP10 8QQ Newport
UNITED KINGDOM
Telephone: +44 1633811600
E-mail: PCoEHRServices@gps.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

HR-024 Hard Copy News Items.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Mainly Central London but may be across UK.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 500 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The intention is to run a competitive tender resulting in a framework that other government departments can call from for provision of hard copy news items.(Daily Newspapers – Not Press Cuttings or electronic versions).
Delivery is mainly central government offices, but may include some home deliveries.
II.1.6)Common procurement vocabulary (CPV)

22210000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Please refer to ITT document for further details.
Currently three central government departments have committed to utilise this framework, but will be available wider:
A relevant Contracting Authority under this framework is deemed to be:
— core and/or non core government departments,
— Government executive agencies,
— Government Trading Fund Departments,
— Non Departmental Public Bodies (NDPBs),
— Local Authorities.
Estimated value excluding VAT: 500 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee may be needed legal form in case of group bidders: No special form is required, but each supplier would be required to become jointly and severally responsible for the contract before acceptance. A parent company guarantee maybe required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made 10 days in arrears in accordance with the terms and conditions, and in Sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Key performance indicators are decribed in the ITT documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the court or for an arrangement with creditors or is the subject of any other similar proceedings under national laws and regulations;
(c) Has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) Has not fulfilled obligations relating to the payment of social security obligations in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contacting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from bankers;
(b) The submission of the firm’s balance sheets or extracts there from, where publication of a balance sheet is required under company law in the country in which the supplier is established;
(c) A statement of the firm’s overall turnover and its turnover in respect of the goods and services to which the contract relates for the previous three financial years. The last three years audited accounts will be made available to the Authority if required.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Proposed Methodology. Weighting 30

2. Proposed Account Management. Weighting 30

3. Value for Money. Weighting 30

4. Similar Previous Experience. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Ranking at the start of the e-Auction is based upon the Technical/Quality score worth 70 % determined by the criteria above.
The Electronic Auction will be on Average Daily Cost worth 30 % of the total evaluation score.
The ‘average daily cost’ will include the cost of the Hard copy News Items, as listed in the ITT documents, in addition to delivery costs, and any management/administrative charges.
The e-Auction process, rules and scoring mechanisms are detailed within the ITT documents.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HR-024
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

of 8.11.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.1.2013 – 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 23.1.2013 – 10:00
Place:

Newport.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This Procurement will establish a Single-Supplier Pan Government Framework Agreement for the purchase of Hard Copy News Items by Contracting Authorities under Home Office Services Terms and Conditions of Supply of Services.
The Authority uses an e-Sourcing toolkit to enable its sourcing activities to be conducted over the Internet. Any organisation intending to submit a tender must be registered as a supplier with the Home Office e-Sourcing Portal. To register, visit the Portal’s Login page at https://sourcing.homeoffice.gov.uk and complete the online registration formby clicking on the ‘Register Supplier Organistation’ link in the top right-hand corner of the page. The entire process should take no more than 10 minutes and need only to be completed once. Passwords are issued via email normally within 2 working days. Please contact the PCoE helpdesk for support in completing the online process: call +44 163311600 or email the contact at A.1.

Please note that the deadline for receipt of tenders is 12:00 Tuesday 22.1.2013.
Once registered, potential providers intending to submit a tender must send an email to PCoEHRServices@gps.gsi.gov.uk.

The email should be entitled ‘HR-024 Hard Copy News Items tender’.
And should contain your organisations name as registered on the e-Sourcing Portal, you contacts email address and telephone number.
Access will then be provided to the ITT documents via the E-Sourcing Portal.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.11.2012