Hard Facilities Managed Service London

The Trust is seeking service providers for the provision of Hard Facilities Managed Services across the Trust estate.

United Kingdom-London: Building and facilities management services

2015/S 146-269157

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Imperial College Healthcare NHS Trust
St Mary’s Hospital, Praed Street
For the attention of: Mr Peter Alderson
W2 1NY London
UNITED KINGDOM
Telephone: +44 2033122030
E-mail: peter.alderson@imperial.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.imperial.nhs.uk

Electronic access to information: https://www.lppsourcing.org/procontract/lpp/portal.nsf

Electronic submission of tenders and requests to participate: https://www.lppsourcing.org/procontract/lpp/portal.nsf

Further information can be obtained from: Imperial College Healthcare NHS Trust
St Mary’s Hospital, Praed Street
For the attention of: Mr Peter Alderson
W2 1NY London
UNITED KINGDOM
Telephone: +44 2033122030
E-mail: peter.alderson@imperial.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Imperial College Healthcare NHS Trust
St Mary’s Hospital, Praed Street
For the attention of: Mr Peter Alderson
W2 1NY London
UNITED KINGDOM
Telephone: +44 2033122030
E-mail: peter.alderson@imperial.nhs.uk

Tenders or requests to participate must be sent to: Imperial College Healthcare NHS Trust
St Mary’s Hospital, Praed Street
For the attention of: Mr Peter Alderson
W2 1NY London
UNITED KINGDOM
Telephone: +44 2033122030
E-mail: peter.alderson@imperial.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hard Facilities Managed Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Trust is seeking service providers for the provision of Hard Facilities Managed Services across the Trust estate.

II.1.6)Common procurement vocabulary (CPV)

79993000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract period will be for an initial 5 year period with the option to extend for 2 x 1 years at the sole discretion of the Trust.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Pre-Qualification Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Pre-Qualification Questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids are acceptable but the authority may require the consortium to incorporate a special purpose vehicle and provide parent company guarantees.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: See Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Published in tender pack.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0400

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.8.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Trust will be using the NHS London Procurement Partnership member’s e-sourcing portal powered by Due North to conduct the Procurement Process, this can be accessed via https://www.lppsourcing.org/procontract/lpp/portal.nsf and the tender documentation including the Pre-Qualification Questionnaire is available on this portal. Expression of interest is to be by way of completion of a Pre-Qualification Questionnaire (PQQ) which will run in conjunction with the advert. Potential bidders will be required to register their expression of interest via the portal and complete the PQQ by the submission date. Please ensure you register your company on the portal in sufficient time as new supplier requests must be approved before you will be able to register your expression of interest. If expressions of interest are not received by the closing date/ time your interest will not be considered further. If PQQs are not completed and submitted by the deadline they will not be considered.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.7.2015