Hard Facilities Management Tender Hertfordshire

Hard Facilities Management Tender Hertfordshire

The preferred bidder will be awarded two identical hard FM service contracts.

United Kingdom-Hatfield: Building and facilities management services

2020/S 026-060274

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Hertfordshire Partnership University NHS Foundation Trust
Postal address: Head Office, The Colonnades, Beaconsfield Road
Town: Hatfield
NUTS code: UKH
Postal code: AL10 8YE
Country: United Kingdom
Contact person: Alexander Trollope
E-mail: alex.trollope@nhs.net
Internet address(es):Main address: https://www.hpft.nhs.uk/

Address of the buyer profile: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html

I.1)Name and addresses

Official name: Hertfordshire Community NHS Trust
Postal address: Unit 1a Howard Court, 14 Tewin Road
Town: Welwyn Garden City
NUTS code: UKH
Postal code: AL7 1BW
Country: United Kingdom
Contact person: Alexander Trollope
E-mail: alex.trollope@nhs.net
Internet address(es):Main address: https://www.hct.nhs.uk/

I.2)Information about joint procurement

The contract involves joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://nhs.bravosolution.co.uk/nhs_collaborative/web/login.html
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


HPFT, HCT — Hard Facilities Management

Reference number: T/01-20/817

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Hertfordshire Partnership University NHS Foundation Trust (HPFT) and Hertfordshire Community NHS Trust (HCT) (the ‘Authorities’) are joining together in a collaborative procurement, to procure their hard FM services, to a mixed multi-site, multi stakeholder portfolio. The Authorities have a mix of inpatient, outpatient and administration areas making up their core service.

The preferred bidder will (subject to certain Trust specific variances) be awarded two identical hard FM service contracts, one with HPFT and the other with HCT. Both contracts will have a contract commencement date of 1.11.2020.

II.1.5)Estimated total value

Value excluding VAT: 14 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKH23

II.2.4)Description of the procurement:

The hard FM service provision will be made up of the following subservices:

1) Planned maintenance to mechanical, electrical and fabric assets;

2) Reactive maintenance to mechanical, electrical and fabric assets;

3) Statutory compliance;

4) Grounds maintenance;

5) Energy and utilities management; and

6) Helpdesk/CAFM system.

The objectives of this procurement are as follows:

1) The provision of hard FM services which are supportive of and enhance the diverse core services associated with the Authorities’ property portfolios;

2) Provision of a quality hard FM service which represents value for money without compromising on quality and service delivery;

3) A transparent service provision in terms of both task delivery and cost;

4) The provision of continuity of service, processes, systems and procedures across all properties;

5) A consistent service delivery across the Authorities’ diverse property portfolios;

6) A partnership approach with a hard FM service provider that delivers on service and understands the explicit and implicit needs and values of the Authorities;

7) A collaborative approach to hard FM service delivery which interfaces with the Authorities’ other FM service providers;

8) A service provider and supply chain members that can effectively manage multi-site stakeholder expectations; and

9) The provision of a flexible service delivery model, that considers the potential change in property footprint scheduled throughout the duration of the contracts.

The Authorities are looking for a service provider who can deliver the above objectives within a healthcare environment and who will embrace and work in partnership with both Trusts and their clients, so future aspirations can be exceeded.

Furthermore, the Authorities require a service provider who appreciates that expectations and priorities of the hard FM services are unique to each type of property and thus are expected to adopt an approach that is property specific, proactive and responsive.

The Authorities are procuring additional facilities management services (Soft facilities management and catering) under separate tender processes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 14 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2020
End: 31/10/2025
This contract is subject to renewal: yes
Description of renewals:

The Authorities shall be entitled to extend the contract(s) on the expiry of the initial term in 2 further consecutive 12 month increments by giving the contractor written notice of each such extension no less than 3 months prior to the date on which the initial term, or the then current extended term, would have expired.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/03/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/03/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of Justice
Postal address: Strand, Holborn
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: