Hard FM and Soft FM Services Agreement

Hard FM and Soft FM Services Agreement

The Contracting Authority requires provision of hard and soft facilities management services and waste management services at George Best Belfast City Airport.

United Kingdom-Belfast: Building and facilities management services

2013/S 131-227455

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Belfast City Airport Limited
Sydenham Bypass
For the attention of: Conor McConville
BT3 9JH Belfast
UNITED KINGDOM
Telephone: +44 2890939093
E-mail: conor.mcconville@belfastcityairport.com
Fax: +44 2890939094

Internet address(es):

General address of the contracting entity: http://www.belfastcityairport.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Belfast City Airport Limited
Sydenham Bypass
For the attention of: Chris Horner
BT3 9JH Belfast
UNITED KINGDOM
Telephone: +44 2890939093
Fax: +44 2890939094

I.2)Main activity

Airport-related activities
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Hard FM and Soft FM Services Agreement
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: George Best Belfast City Airport
NUTS code UKN01

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

The Contracting Authority requires provision of hard and soft facilities management services and waste management services at George Best Belfast City Airport, the anticipated starting date for which is 1.1.2014. The intention of the procurement is to appoint a single contractor to be responsible for all such services, which services are detailed in the Project Information Memorandum available on request from the above mentioned contact point. The contractor will be expected to provide all equipment necessary to enable it to carry out the services at the airport site. The contractor will be expected to source sub-contractors and enter into appropriate sub-contracting arrangements. It will be a condition of the contract that all maintenance works and services are carried out by appropriately qualified contractors and/or skilled staff and in accordance with any relevant Codes of Practice or statutory provisions using proper materials of suitable quality.
It is currently anticipated that the Hard FM and Soft FM Services Agreement will begin on 1.1.2014., and subject to any earlier termination of the Hard FM and Soft FM Services Agreement in accordance with its terms (including without limitation due to performance by the contractor), will continue thereafter for an initial period of 3 years. The Contracting Authority will have the option, at its discretion, to extend the Hard FM and Soft FM Services Agreement for two further periods of 12 months each. The exercise of the option to extend will be dependent upon the terms of the Hard FM and Soft FM Services Agreement having been complied with in full and further is subject to, without limitation, satisfactory performance of the Contractor.
The Contracting Authority will require, as part of its minimum requirements for services delivery, on-site response by the Contractor within 1 hour of the Contracting Authority’s request, to deal with any emergency service requirement that may raise health and safety issues (the emergency nature of such request to be determined at Belfast City Airport’s discretion).
II.1.6)Common procurement vocabulary (CPV)

79993000, 79993100, 90500000, 90900000, 90910000, 90914000, 70330000, 50324200, 50710000, 71334000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is anticipated that the contract will begin in January 2014 and subject to performance and the contract terms, will continue thereafter for an initial period of 3 years. The Contracting Authority will have the option, at its discretion, to extend the contract for up to 2 further periods of 12 months each, subject to the terms of the contract and performance of the service provider, and the estimated value below takes this option into account. Estimated annual contract value is therefore GBP 650 000.
Estimated value excluding VAT
Range: between 1 950 000 and 3 250 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Contracting Authority may at its discretion and subject to the terms of the contract and performance of the service provider, extend the contract on two occasions for up to 12 months each time. This option to extend may apply to all the services or to any specific services at the sole discretion of the Contracting Authority.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require performance bonds, deposits, parent company guarantees, or other forms of undertaking or security to ensure proper contractual performance.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the contract documentation which will be provided to all bidders invited to take part in the negotiation process.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Subject to the status and involvement of the parties, the Contracting Authority may require the parties to commit to joint and several liability in respect of the contract. Alternatively the Contracting Authority may require the lead operator to take total responsibility or a consortium to form a legal entity and provide parent company guarantees before entering into any contract.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The conditions applicable to the contract are set out in the Project Information Memorandum, Invitation to Negotiate and draft contract. It will be a condition of the contract that the Contractor’s staff obtain and maintain full security clearance for working airside during the term of the contract. If any material elements of the contract will be sub-contracted, sub-contractors must be identified and complete the relevant sections of the Pre-Qualification Questionnaire.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The minimum standards to be met by the Contractor are specified in full in the Pre-Qualification Questionnaire (available on request from the contact point specified above) and include, without limitation:
(a) minimum insurance coverage in relation to employer’s liability of GBP 10 000 000, public liability of GBP 5 000 000 and airside motor insurance of GBP 5 000 000, in each case for each and every claim. All policies of insurance will require airside liability coverage, as detailed in the PQQ;
(b) a minimum turnover threshold requirement of GBP 1 500 000 per annum in each of the last 3 financial years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: The minimum standards to be met by the service provider are specified in full in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: ..
IV.3.4)Time limit for receipt of tenders or requests to participate

12.8.2013 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The Project Information Memorandum and Pre-Qualification Questionnaire are available on request from the contact point set out in section 1 of this notice. The costs of responding to this OJEU notice and participation in the procurement will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until the formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the authorised representatives of both parties. Bidders that satisfy the requirements of the Pre-Qualification process will be afforded the opportunity of a site visit to inspect the areas in which the services are currently provided. Further details will be confirmed by the Contracting Authority in due course. The Transfer of Undertakings (Protection of Employment) Regulations and/or the Service Provision Change (Protection of Employment) Regulations 2006 may apply to the staff/operatives currently engaged in the provision of the services. Further information will be provided at the invitation to negotiate stage of this process. Bidders are required to seek their own advice, make their own investigations and include for this if applicable in their tender responses.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Please refer to section V1.4.2 of this notice

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to all bidders. The standstill period provides time for unsucessful bidders to challenge the award decision before the contract is entered into. The Utilities Contract Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.7.2013