Hard FM Services for East London NHS Foundation Trust

Hard FM Services for East London NHS Foundation Trust

To provide Hard FM Services throughout London and Luton and Bedfordshire.

United Kingdom-London: Mechanical handling equipment

2019/S 071-166848

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

East London NHS Foundation Trust
9 Alie Street
London
E1 8DE
United Kingdom
Contact person: Mr Steven Quinn
Telephone: +44 2076554176
E-mail: Steven.quinn@nhs.net
NUTS code: UKI
Internet address(es):Main address: http://www.elft.nhs.uk/

Address of the buyer profile: http://www.elft.nhs.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.lppsourcing.org/procontract/lpp/supplier.nsf
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.lppsourcing.org/procontract/lpp/supplier.nsf

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ELFT/TENDER/19/368 — Provision of Hard FM Services to East London NHS Foundation Trust

Reference number: DN401418

II.1.2)Main CPV code

42418500

II.1.3)Type of contract

Works

II.1.4)Short description:

ELFT are seeking to enter into a 5 year partnership with an innovative partner who can offer significant added value to provide Hard FM Services throughout London and Luton and Bedfordshire. They must also be prepared to have effective collaboration with the Soft FM providers and the Estates and Facilities Management Teams.

II.1.5)Estimated total value

Value excluding VAT: 22 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

ELFT are seeking to enter into a 5 year partnership with an innovative partner who can offer significant added value to provide Hard FM Services throughout London and Luton and Bedfordshire. They must also be prepared to have effective collaboration with the Soft FM providers and the Estates and Facilities Management Teams.

Due to existing contractual agreements this contract will commence with the following scope of sites and services:

— Trust wide Help Desk,

— all Hard FM Services for Bedfordshire and Luton,

— plumbing, boilers/heating and air conditioning for our forensic sites at John Howard, Wolfson House and the Lodge.

During this competitive dialogue process the entire scope and mechanism for scaled phasing will be shared with bidders.

The Hard FM services included include, but are not limited to: plumbing, boilers/heating, air conditioning, flooring, painting and decorating, partitioning, custom made furniture, roofing and guttering, doors and door furniture, general maintenance, glazing, ironmongery, access control/electronic door repairs, CCTV/Access Control (fobs), fire alarms, fire alarm monitoring, lifts, locksmiths, lighting, power, emergency lighting, PAT Testing.

The successful bidder will have a multi-skilled workforce who are work proficiently in a predominately mental health (including forensic sites) and community health environment and be aware of the associated risks. Throughout the contract duration ELFT requires a proactive approach to continually look for improvements and solutions to recurring issues. Works must be of a consistently high standard ensuring repeat visits are kept to an absolute minimum.

A cost plan will be worked up with the successful Bidder for both remedial work and PPM routines and scheduling of work to minimise issues on the wards.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 05/04/2019
End: 08/09/2024
This contract is subject to renewal: yes
Description of renewals:

Contract will be renewed after the 5 year term.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/05/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

East London NHS Foundation Trust
9 Alie Street
London
E1 8DE
United Kingdom
Telephone: +44 76554176
E-mail: steven.quinn@nhs.netInternet address: http://www.elft.nhs.uk/

VI.4.2)Body responsible for mediation procedures

East London NHS Foundation Trust
9 Alie Street
London
E1 8DE
United Kingdom
Telephone: +44 76554176
E-mail: steven.quinn@nhs.netInternet address: http://www.elft.nhs.uk/
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

East London NHS Foundation Trust
9 Alie Street
London
E1 8DE
United Kingdom
Telephone: +44 76554176
E-mail: steven.quinn@nhs.netInternet address: http://www.elft.nhs.uk/

VI.5)Date of dispatch of this notice:

05/04/2019