Hard FM Tender – London Borough of Brent

Hard FM Tender – London Borough of Brent

The Council is seeking to appoint a single facilities management provider to provide hard facilities management services across its operational estate in the London Borough of Brent.

United Kingdom-Wembley: Building and facilities management services

2020/S 190-460130

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: London Borough of Brent
Postal address: Brent Civic Centre, Engineers Way
Town: Wembley
NUTS code: UKI72 Brent
Postal code: HA9 0FJ
Country: United Kingdom
Contact person: Mr Andrew Stirland
E-mail: Andrew.Stirland1@brent.gov.uk
Telephone: +44 2089372678
Internet address(es):Main address: http://www.brent.gov.uk/

Address of the buyer profile: http://www.brent.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontraact.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontraact.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Facilities Management Services (Hard FM)

 

Reference number: DN488745

II.1.2)Main CPV code

79993000 Building and facilities management services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

The Council is seeking to appoint a single facilities management provider (‘Contractor’) to provide hard facilities management services across its operational estate in the London Borough of Brent.

The Council operational estate is located within the London Borough of Brent and comprises of 24 locations consisting of approximately 55 000 m2 of space and includes the following:

• Brent Civic Centre,

• Libraries,

• NHS Facility,

• Commercial Offices,

• Adult Social Care Centres,

• Children and Young People Centres,

• Commercial Offices,

• Family Wellbeing Centres.

The Council’s current Facilities Management (FM) contract is due to expire on 30 June 2021. The contract will run for an initial 5 year period, commencing on 1 July 2021 until 30 June 2026. The Council reserves the right to extend the contract by up to 24 months (in 2 x 12-month periods) up to a maximum end date of 30 June 2028. Either of these extension periods can be extension periods can be exercised at the Council’s discretion subject to satisfactory performance of the Contractor and continuing Council requirements.

The value of the 5-year fixed term is anticipated to be GBP 5 million-GBP 7.5 million. The value of each year will be in the region of GBP 1 million-GBP 1.5 million, therefore, the potential total value of the contract, if all option are exercised could be GBP 7 million-GBP 10.5 million.

Facilities management services required included but are not limited to:

• full provision of Hard FM services across all operational estate sites (to a lesser degree at Bridge Park Community Leisure Centre which will require statutory testing and reactive maintenance only), including planned and reactive maintenance, all statutory and health and safety inspections, tests and checks and wider elements as detailed within the contract specification; and

• grounds maintenance services.

 

II.1.5)Estimated total value

Value excluding VAT: 7 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79993000 Building and facilities management services

II.2.3)Place of performance

NUTS code: UKI72 Brent

II.2.4)Description of the procurement:

 

The Council is seeking to appoint a single facilities management provider (‘Contractor’) to provide hard facilities management services across its operational estate in the London Borough of Brent.

The Council operational estate is located within the London Borough of Brent and comprises of 24 locations consisting of approximately 55 000 m2 of space and includes the following:

• Brent Civic Centre,

• Libraries,

• NHS Facility,

• Commercial Offices,

• Adult Social Care Centres,

• Children and Young People Centres,

• Commercial Offices,

• Family Wellbeing Centres.

The Council’s current facilities management (FM) contract is due to expire on 30 June 2021. The contract will run for an initial 5-year period, commencing on 1 July 2021 until 30 June 2026. The Council reserves the right to extend the contract by up to 24 months (in 2 x 12-month periods) up to a maximum end date of 30 June 2028. Either of these extension periods can be extension periods can be exercised at the Council’s discretion subject to satisfactory performance of the Contractor and continuing Council requirements.

The value of the 5-year fixed term is anticipated to be GBP 5 million-GBP 7.5 million. The value of each year will be in the region of GBP 1 million-GBP 1.5 million, therefore, the potential total value of the contract, if all option are exercised could be GBP 7 million-GBP 10.5 million.

Facilities management services required included but are not limited to:

• full provision of Hard FM Services across all operational estate sites (to a lesser degree at Bridge Park Community Leisure Centre which will require statutory testing and reactive maintenance only), including planned and reactive maintenance, all statutory and health and safety inspections, tests and checks and wider elements as detailed within the contract specification; and

• grounds maintenance services.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The Council reserves the right to extend the contract by up to 24 months (in 2 x 12-month periods) up to a maximum end date of 30 June 2028. Either of these extension periods can be extension periods can be exercised at the Council’s discretion subject to satisfactory performance of the Contractor and continuing Council requirements.

 

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The top five highest scoring bidders will be invited.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In the procurement documents.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 111-270707

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/10/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/11/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

 

The Council reserves the right at any time to:

(i) reject any or all responses and to cancel or withdraw this procurement at any stage;

(ii) award a contract without prior notice;

(iii) change the basis, the procedures and the time-scales set out or referred to within the procurement documents;

(iv) require a bidder to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification);

(v) terminate the procurement process; and

(vi) amend the terms and conditions of the selection and evaluation process.

Under no circumstances will the Council or any of its respective advisors be liable for any costs or expenses incurred by bidders and/or its respective advisors arising directly or indirectly from this procurement or termination thereof, including, without limitation, any changes or adjustments made to the procurement documentation or the exclusion/disqualification of a bidder.

Any discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Courts of England and Wales
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Any appeals should be promptly brought to the attention of the head of procurement of the contracting authority at the address set out in this notice and will be dealt with in accordance with the Public Contracts Regulations 2015, being the legislation under which this procurement was originally commenced and conducted. Any appeals must be brought within the timescales specified by applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such regulations, the contracting authority will incorporate a minimum 10 calendar days standstill period.

 

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Brent Council
Town: London
Country: United Kingdom

VI.5)Date of dispatch of this notice:

25/09/2020