Hard FM Tender – Tufnell Park Primary School, London

Hard FM Tender – Tufnell Park Primary School, London

A single point of contact (Helpdesk); proven PPM/Reactive Callout documentation system; management and reporting of all the services being provided by the contractor.

United Kingdom-London: Building and facilities management services

2020/S 250-626809

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Tufnell Park Primary School
Postal address: 31 Carleton Road
Town: London
NUTS code: UKI43 Haringey and Islington
Postal code: N7 0HJ
Country: United Kingdom
Contact person: Martin Scarborough
E-mail: martin.scarborough@tufnellpark.islington.sch.uk
Telephone: +44 2076074852
Internet address(es):
Main address: www.rmandcconsultants.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341


The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Tufnell Park Primary School — Hard FM Tender


Reference number: RM&C/2020/TPPS Hard FM/304

II.1.2)Main CPV code

79993000 Building and facilities management services

II.1.3)Type of contract


II.1.4)Short description:


Tufnell Park Primary School is a cheerful, thriving primary school, very much at the heart of the community they have served for over 70 years. The school has recently expanded from being a one-and-a-half form entry to three form entry. In September 2019 they moved into a brand new, state-of-the-art building to match their high aspirations, with additional dedicated teaching facilities, including a multi-purpose room for teaching cookery, science and art, a music/dance studio and SEN suite with sensory room.

They are in the process of developing their play spaces to maximise use of the natural environment — and include a floodlit astro turf sports pitch. They are very excited about the opportunities this new site presents to them.


II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

79993000 Building and facilities management services

II.2.3)Place of performance

NUTS code: UKI43 Haringey and Islington
Main site or place of performance:

Tufnell Park Primary School, 31 Carleton Road, London, N7 0HJ.


II.2.4)Description of the procurement:


In general, the School will require the following services to be maintained and supported. Site specifics will be specified by site in the Invitation to Tender:

— a single point of contact (Helpdesk);

— proven PPM/Reactive Callout documentation system;

— management and reporting of all the services being provided by the Contractor;

— regular site/contract meetings (a minimum number will be defined within the ITT);

— provide a planned preventative maintenance (PPM) and a Reactive Callout Service across all the services contained within the Contract. These services may include (but are not limited to):

• heating, ventilation, and air conditioning (HVAC), etc.;

• hot water systems including Calorifiers and Point of Use Water Heaters;

• natural ventilation systems;

• closed loop water treatment and monitoring;

• trace heating and heat maintenance tape;

• building management systems (BMS);

• thermal imaging of electrical panels and distribution boards;

• smoke extract/ventilation systems;

• roller shutters/fire curtains linked to the fire system;

• motorised gates;

• astro-playing surfaces.

The contractor will be responsible for ensuring compliance of the equipment/systems for which they are responsible and issuing the associated documentation to the Academy.

All staff must be suitably qualified for the work that they are employed to do. Copies of their qualifications may be requested and held on file.

The successful contractor will ensure all staff and specialist sub-contractors hold a current DBS Certificate.


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial fixed price 3-year contract with an option to renew for a further 2 single years subject to satisfactory performance.


II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/02/2021
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 15/02/2021

IV.2.4)Languages in which tenders or requests to participate may be submitted:


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:


Note: to register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=221455

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:221455)


VI.4)Procedures for review

VI.4.1)Review body

Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Telephone: +44 3450103503
Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

VI.4.2)Body responsible for mediation procedures

Official name: RM&C Consultants Ltd
Postal address: Suthernwood View, Woodcote Road, South Stoke
Town: Reading
Postal code: RG8 0JJ
Country: United Kingdom
E-mail: john@vjaconsultancyltd.co.uk
Telephone: +44 7779800424
Internet address: www.rmandcconsultants.co.uk

VI.5)Date of dispatch of this notice: