Hard, Soft FM and Managed Services Contract Surrey

1. Chiswick Green – Office building. 2. Egham Business Park – Multi let industrial estate. 3. Addlestone One – Town centre retail and leisure development scheme.

United Kingdom-Addlestone: Building and facilities management services

2017/S 154-319584

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Runnymede Borough Council, RBC Investment Ltd (RBCI), RBC Services (Addlestone One) Ltd
Runnymede Civic Centre, Station Road
Addlestone
KT15 2AH
United Kingdom
Contact person: javid.patel@cushwake.com
Telephone: +44 1132337304
E-mail: javid.patel@cushwake.com
NUTS code: UKJ

Internet address(es):Main address: https://www.runnymede.gov.uk/

Address of the buyer profile: https://www.sesharedservices.org.uk/esourcing

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.sesharedservices.org.uk/esourcing

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.sesharedservices.org.uk/esourcing

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

RMBC-JP Hard, Soft FM and Managed Services.

Reference number: RMBC – 015442

II.1.2)Main CPV code

79993000

II.1.3)Type of contract

Services

II.1.4)Short description:

Runnymede Borough Council and its subsidiary companies RBC Investments Surrey Ltd and RBC Services (Addlestone One) Ltd, the ‘Authority’ is progressing with an ambitious commercial portfolio acquisition and development programme.

It is seeking to procure Hard, Soft FM Services and Managed Services.

The initial portfolio of assets that the Council is procuring services for are:

1. Chiswick Green — Office building

2. Egham Business Park — Multi let industrial estate

3. Addlestone One — Town centre retail and leisure development scheme.

Item 1 will form the basis of the initial contract award and further call off task orders for items 2 and 3 is expected to follow during the duration of the contract.

The appointed Supplier will be required to enter into a contract directly with the Authority, or its subsidiaries, for a term of 5 years plus option to renew for a further term of up to 3 years.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79993000

II.2.3)Place of performance

NUTS code: UKJ

II.2.4)Description of the procurement:

It is seeking to procure Hard, Soft FM Services and Managed Services.

The initial portfolio of assets that the Council is procuring services for are:

1. Chiswick Green — Office building

2. Egham Business Park — Multi let industrial estate

3. Addlestone One — Town centre retail and leisure development scheme.

Item 1 will form the basis of the initial contract award and further call off task orders for items 2 and 3 are expected to follow during the duration of the contract.

The appointed Supplier will be required to enter into a contract directly with the Authority, or its subsidiaries, for a term of 5 years plus option to renew for a further term of up to 3 years.

The documents will be available on SE shared services portal from midday on Sunday 13.8.2017.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 04/01/2018

End: 03/01/2023

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract is subject to an optional 3 year extension period at the discretion of the Council.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please refer to the MOI document for further information.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 121-245033

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/09/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The procurement documents are available for unrestricted and full direct access from midday on Sunday 13.8.2017, free of charge at: https://www.sesharedservices.org.uk/esourcing

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://www.sesharedservices.org.uk/esourcing

Tenders or requests to participate must be sent to the abovementioned address

The Authority reserves the right to discontinue the proposed tendering process and not to award the contract.

The information contained in this notice, including information relating to the nature and scope of the Authority’s requirements, the classification of this requirement or the list of CPV codes is only indicative of its current thinking and is neither exhaustive nor binding and the authority reserves the right at its absolute discretion to amend it at the time of issue of any further notices or at any other time.

VI.4)Procedures for review

VI.4.1)Review body

Runnymede Borough Council
Runnymede Civic Centre, Station Road
Addlestone
KT15 2AH
United Kingdom
Telephone: +44 1932425633
E-mail: Natalie.McCarthy@runnymede.gov.uk

VI.4.2)Body responsible for mediation procedures

Runnymede Borough Council
Runnymede Civic Centre, Station Road
Addlestone
KT15 2AH
United Kingdom
Telephone: +44 1932425633
E-mail: Natalie.McCarthy@runnymede.gov.uk

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Runnymede Borough Council
Runnymede Civic Centre, Station Road
Addlestone
KT15 2AH
United Kingdom
Telephone: +44 1932425633
E-mail: Natalie.McCarthy@runnymede.gov.uk

VI.5)Date of dispatch of this notice:

10/08/2017

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