Hardware Maintenance Contract for EHRC

Hardware Maintenance Contract for EHRC

We have standardised on HP servers, blades and storage equipment all of which is currently covered by 3rd party hardware maintenance agreement until 03/05/2013.

Data Maintenance Services for EHRC

Reference number: RM1336 SB-153

Deadline date:13/05/2013

This deadline is for… The Request for Information Response Date. Please see ‘How to apply instructions to suppliers’ for more information.

Contract value:£0 – £0

Location where the contract is to be carried out: United Kingdom

Is this suitable for smaller suppliers? Yes

Is this contract suitable for a voluntary, community and social enterprise organisations? Yes

Name of the buying organisation: Government Procurement Service


Description of the contract

The EHRC completed a full IT hardware refresh in October 2007 which included a new data centre facility, storage, server and network infrastructure. We have standardised on HP servers, blades and storage equipment all of which is currently covered by 3rd party hardware maintenance agreement until 03/05/2013. The HP SAN is an EVA 6100 comprising 8 disk shelves providing 42TB raw storage, dual SAN controllers and fibre switches. The SAN was originally ordered in 2007 as an HP EVA 4100 but was upgraded to EVA 6100 specification in 2009. The HP server estate is based on the HP C7000 blades chassis. There are 3 chassis each housing 16 blades of varying specifications and the associated network and fibre channelled SAN modules. The data centre load is supported by 2 separate APC Smart-UPSVT-40KVA units one of which has an extended battery pack. These units are not currently maintained.


Classification of the contract

50312000 Maintenance and repair of computer equipment

50312600 Maintenance and repair of information technology equipment

50312300 Maintenance and repair of data network equipment

50323000 Maintenance and repair of computer peripherals

50312100 Maintenance and repair of mainframe computers

50312400 Maintenance and repair of microcomputers

50312200 Maintenance and repair of minicomputers

50312310 Maintenance of data network equipment

50312610 Maintenance of information technology equipment

72267100 Maintenance of information technology software

50312110 Maintenance of mainframe computers

50312410 Maintenance of microcomputers

50312210 Maintenance of minicomputers

50800000 Miscellaneous repair and maintenance services

50330000 Maintenance services of telecommunications equipment


Additional information

Contract type: Services – Unspecified

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria below:

Priority Description of criteria Percentage weighting
0 Value for Money 0.00

Estimated length of contract: 24 Months


Who to contact

Contact name Tiffany Morgan

Organisation name Government Procurement Service

Address Room 2Y92 Concept House, Cardiff Road, Newport, Gwent, NP10 8QQ

Telephone 01633 811600

Extension number:


How to apply

To participate in any possible future procurement which results from this RFI, Potential Providers must first be registered on the Government Procurement Service e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for GPS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so at the Invitation to Tender stage. Full instructions for registration and use of the system can be found at http://gps.cabinetoffice.gov.uk/i-am-supplier/respond-tender Once you have registered on the eSourcing Suite, you will need to express and interest for the Data Maintenance Services for EHRC This is done by emailing ExpressionOfInterest@gps.gsi.gov.uk. Your email must clearly state: • the name of this procurement Data Maintenance Services for EHRC and the RM reference number RM1336 SB-153 • the name of the registered supplier; and • the name and contact details for the registered individual sending the email. Government Procurement Service will then process this email and assign your organisation to the opportunity. The registered user will receive a notification email to alert them once this has been done. The Invitation to Tender will be issued by close of play on Wednesday 8th March 2013 and therefore suppliers can register on the e-Sourcing Suite between the issue date of this Contracts Finder advert and the deadline date. The deadline date for submission of Proposals will be Monday 20th May 2013 It is advised however that Potential Providers register as soon as practically possible in order to receive the Invitation to Tender and have a sufficient amount of time to respond. For technical assistance on use of the eSourcing Suite please contact the Helpdesk: Freephone: 0345 010 3503 Email: supplier@gps.gsi.gov.uk