IT Hardware and Software Tender

Desktop Hardware: The supply of personal computing and client access products including:
Desktops, laptops, ultra-books, notebooks and net-books.

United Kingdom-Treharris: Computer equipment and supplies

2016/S 165-298322

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Dwr Cymru Cyfyngedig
Pentwyn Road
Contact point(s): Procurement
For the attention of: Bradley Jones
CF46 6LY Treharris
United Kingdom
E-mail: bradley.jones@dwrcycmru.com

Internet address(es):

General address of the contracting entity: www.dwrcymru.com

Address of the buyer profile: https://dwrcymru-welshwater.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

IT Hardware and Software.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The DCC operating area covers Wales.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 11 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

DCC has ongoing IT hardware and software requirements throughout the Asset Management Programme (AMP6) period, including a number of technical refreshes. On this basis, DCC must continue to hold competitive commercial options to call off IT hardware and software requirements during this period.

II.1.6)Common procurement vocabulary (CPV)

30200000, 48700000, 30200000, 30100000, 48200000, 48600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The requirement will be split into 2 Lots:
Lot 1 (Hardware) / Lot 2 (Software), Bidders are able to bid for Lot 1 / Lot 2 or both Lots.
Supply of the full range of hardware including:
The supply of all Hardware and associated bundled software, asset tagging and standard build configuration services outlined below;
Desktop Hardware: The supply of personal computing and client access products including:
Desktops, laptops, ultra-books, notebooks and net-books;
Personal data assistants, mobile internet devices, ATEX mobile phones and tablets;
Peripherals equipment including printers, monitors, projectors spares and accessories;
Scanners and multi-functional printers;
Ruggedised laptops and personal computing devices for field operatives;
Thin client terminals;
Any associated bundled software;
Services associated with the supply of desktop hardware.
The supply of IT infrastructure hardware equipment including:
Servers;
Storage;
Routers and switches and wireless;
Firewalls and security devices;
Cables and associated services, IP telephony and air conditioning;
Any associated bundled software;
Services associated with the supply of infrastructure hardware.
Supply of the full range of software and associated services including:
Commercial and open source off the shelf software;
Software licenses and associated software;
Associated software services including implementation services, software support, maintenance and software asset management;
Software as a Service;
Purchasing of licensing and associated services.

II.2.2)Information about options

Options: yes
Description of these options: The framework is for 3 years with an option to extend by a further 1 plus 1 years at the sole discretion of DCC.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: IT Hardware

1)Short description:

DCC has ongoing IT hardware and software requirements throughout the Asset Management Programme (AMP6) period.

2)Common procurement vocabulary (CPV)

44316400, 30200000, 72110000, 30000000

3)Quantity or scope:

The requirement will be split into 3 Lots:
Lot 1 (Hardware) / Lot 2 (Software), Bidders are able to bid for Lot 1 / Lot 2 or Lot 3 (Both Lots).
Supply of the full range of hardware including:
The supply of all Hardware and associated bundled software, asset tagging and standard build configuration services outlined below;
Desktop Hardware: The supply of personal computing and client access products including: desktops, laptops, ultra-books, notebooks and net-books;
Personal data assistants, mobile internet devices, ATEX mobile phones and tablets;
Peripherals equipment including printers, monitors, projectors spares and accessories;
Scanners and multi-functional printers;
Ruggedised laptops and personal computing devices for field operatives;
Thin client terminals;
Any associated bundled software;
Services associated with the supply of desktop hardware.
The supply of IT infrastructure hardware equipment including:
Servers;
Storage;
Routers and switches and wireless;
Firewalls and security devices;
Cables and associated services, IP telephony and air conditioning;
Any associated bundled software;
Services associated with the supply of infrastructure hardware.
Supply of the full range of software and associated services including:
Commercial and open source off the shelf software;
Software licenses and associated software;
Associated software services including implementation services, software support, maintenance and software asset management;
Software as a Service;
Purchasing of licensing and associated services.
Estimated value excluding VAT: 6 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots:

With option to extend a further 1 + 1 year.

Lot No: 2 Lot title: IT Software

1)Short description:

DCC has ongoing IT hardware and software requirements throughout the Asset Management Programme (AMP6) period.

2)Common procurement vocabulary (CPV)

48400000, 48981000, 48700000, 48422000, 48219000, 48210000, 72212210

3)Quantity or scope:

The requirement will be split into 3 Lots:
Lot 1 (Hardware) / Lot 2 (Software), Bidders are able to bid for Lot 1 / Lot 2 or Lot 3 (Both Lots).
Supply of the full range of hardware including:
The supply of all Hardware and associated bundled software, asset tagging and standard build configuration services outlined below;
Desktop Hardware: The supply of personal computing and client access products including:
Desktops, laptops, ultra-books, notebooks and net-books;
Personal data assistants, mobile internet devices, ATEX mobile phones and tablets;
Peripherals equipment including printers, monitors, projectors spares and accessories;
Scanners and multi-functional printers;
Ruggedised laptops and personal computing devices for field operatives;
Thin client terminals;
Any associated bundled software;
Services associated with the supply of desktop hardware.
The supply of IT infrastructure hardware equipment including:
Servers;
Storage;
Routers and switches and wireless;
Firewalls and security devices;
Cables and associated services, IP telephony and air conditioning;
Any associated bundled software;
Services associated with the supply of infrastructure hardware.
Supply of the full range of software and associated services including:
Commercial and open source off the shelf software;
Software licenses and associated software;
Associated software services including implementation services, software support, maintenance and software asset management;
Software as a Service;
Purchasing of licensing and associated services.
Estimated value excluding VAT: 5 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots:

With option to extend a further 1 + 1 year.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be defined in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be defined in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be defined in the Invitation to Tender.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Bidders are able to bid for 1 or more of the lots and must specify clearly.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

DCWW/151/2016

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Time limit for receipt of requests for documents or for accessing documents: 21.9.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.11.2016 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Tenderers have the right to challenge as provided for within Regulation 9 of the Utilities Contracts Regulations 2006 (as amended). Any such proceedings must be brought in the High Court of England and Wales.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.8.2016

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