HeadStart Learning and Development Contract

The Big Lottery Fund is seeking a service provider(s) to support the Fund’s grant beneficiaries with the Phase 3 Learning and Development of the Headstart Programme.

United Kingdom-London: Other community, social and personal services

2016/S 056-094352

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Big Lottery Fund
1 Plough Place
Contact point(s): Procurement team
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 02072113736
E-mail: procurement@biglotteryfund.org.uk

Internet address(es):

General address of the contracting authority: http://www.biglotteryfund.org.uk/

Electronic access to information: http://www.biglotteryfund.org.uk/index/about-uk/procurement_portal.htm

Electronic submission of tenders and requests to participate: http://www.biglotteryfund.org.uk/about-big/tenderopportunities

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Big Lottery Fund
1 Plough Place
For the attention of: Marilyn Dent
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 2072113779
E-mail: procurement@biglotteryfund.org.uk
Internet address: http://http://www.biglotteryfund.org.uk/about-big/tender-opportunities

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: grant awarding body

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HeadStart Phase 3 — Phase 3 Learning and Development — BIG001-0716.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Big Lottery Fund is seeking a service provider(s) to support the Fund’s grant beneficiaries with the Phase 3 Learning and Development of the Headstart Programme. The services required have been broken down into lots as follows:
Lot 1 — Generating and facilitating the learning:
i. Collation, analysis and interpretation of quantitative information collected by the individual partnerships as per the Common Measurement Framework and comparison as and when appropriate / relevant across the partnerships
ii. Provision of advice and guidance to individual partnerships and across partnerships on relevant counter-factuals
iii. Qualitative review of the local implementation of HeadStart and collation, analysis and interpretation of data for the individual partnerships and comparison as and when appropriate / relevant across the partnerships.
iv. Regular review of evidence base in the sector and sharing with partnerships.
v. Coordination and facilitation of cross-partnership learning events (2/year for each year of the contract).
vi. Coordination and facilitation of dissemination of learning beyond HeadStart (following each of the cross-partnership learning events) with the view of improving delivery of services to young people.
Lot 2 — Capability building.
i. Support the strengthening of the capacity and capability of individual partnerships to collect, collate and interpret relevant data as per the Common Measurement Framework and implement improvements to the programme as a result.
Lot 3 — Value for money.
i. Facilitate the development of a common tool to assess HeadStart’s Value for Money, using similar principles and a similar approach to the development of the Common Measurement Framework and support the partnerships with its implementation.
Lot 4 — Summative evaluations of individual programme elements.
i. Execute a number of summative evaluations of individual programme elements.
Bidders are welcome to apply for 1 or more or all lots.

II.1.6)Common procurement vocabulary (CPV)

98000000, 85000000, 73000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is split into 4 lots.
Lot 1 — Generating and facilitating the Learning
Contract term: 7 Years
Affordability Cap: 1 774 500 GBP (Inclusive of VAT and expenses). Bids in excess of this figure will be excluded from further consideration in this tender process.
Lot 2 — Capacity and capability building
Contract term: 7 Years
Affordability Cap: 468 000 GBP (Inclusive of VAT and expenses). Bids in excess of this figure will be excluded from further consideration in this tender process.
Lot 3 — Value for money
Contract term: 12 months
Affordability Cap: 200 000 GBP (Inclusive of VAT and expenses). Bids in excess of this figure will be excluded from further consideration in this tender process.
Lot 4 — Summative evaluation of individual programme elements
Contract term: 1-7 years
Affordability Cap: 750 000 GBP (Inclusive of VAT and expenses). Bids in excess of this figure will be excluded from further consideration in this tender process.
Estimated value excluding VAT: 3 192 500 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — Generating and facilitating the learning

1)Short description

I. Collation, analysis and interpretation of quantitative information collected by the individual partnerships as per the Common Measurement Framework and comparison as and when appropriate / relevant across the partnerships.
ii. Provision of advice and guidance to individual partnerships and across partnerships on relevant counter-factuals.
iii. Qualitative review of the local implementation of HeadStart and collation, analysis and interpretation of data for the individual partnerships and comparison as and when appropriate / relevant across the partnerships.
iv. Regular review of evidence base in the sector and sharing with partnerships.
v. Coordination and facilitation of cross-partnership learning events (2/year for each year of the contract).
vi. Coordination and facilitation of dissemination of learning beyond HeadStart (following each of the cross-partnership learning events) with the view of improving delivery of services to young people.

2)Common procurement vocabulary (CPV)

98000000, 85000000, 73000000

3)Quantity or scope

Contract term: 7 Years
Affordability Cap: 1 774 500 GBP (Inclusive of VAT and expenses). Bids in excess of this figure will be excluded from further consideration in this tender process.
Estimated value excluding VAT: 1 774 500 GBP

4)Indication about different date for duration of contract or starting/completion

in days: 1 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — Capability building

1)Short description

Support the strengthening of the capacity and capability of individual partnerships to collect, collate and interpret relevant data as per the Common Measurement Framework and implement improvements to the programme as a result.

2)Common procurement vocabulary (CPV)

98000000, 85000000, 73000000

3)Quantity or scope

Contract term: 7 Years
Affordability Cap: 468 000 GBP (Inclusive of VAT and expenses). Bids in excess of this figure will be excluded from further consideration in this tender process.
Estimated value excluding VAT: 468 000 GBP

4)Indication about different date for duration of contract or starting/completion

in days: 1 (from the award of the contract)

5)Additional information about lots

Lot No: 3 Lot title: Lot 3 — Value for money

1)Short description

Facilitate the development of a common tool to assess HeadStart’s Value for Money, using similar principles and a similar approach to the development of the Common Measurement Framework and support the partnerships with its implementation.

2)Common procurement vocabulary (CPV)

98000000, 85000000, 73000000

3)Quantity or scope

Contract term: 12 months
Affordability Cap: 200 000 GBP (Inclusive of VAT and expenses). Bids in excess of this figure will be excluded from further consideration in this tender process.
Estimated value excluding VAT: 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

in days: 1 (from the award of the contract)

5)Additional information about lots

Lot No: 4 Lot title: Lot 4 — Summative evaluation of individual programme elements

1)Short description

Execute a number of summative evaluations of individual programme elements.

2)Common procurement vocabulary (CPV)

98000000, 85000000, 73000000

3)Quantity or scope

Contract term: 1-7 years
Affordability Cap: 750 000 GBP (Inclusive of VAT and expenses). Bids in excess of this figure will be excluded from further consideration in this tender process.
Estimated value excluding VAT: 750 000 GBP

4)Indication about different date for duration of contract or starting/completion

in days: 1 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company Guarantees and other security may be required in respect of some or all of the service provider’s obligations.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the conditions of contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of organisations, the Contracting
Authority reserves the right to require a successful consortium to form a single entity. The Contracting Authority will require the lead partner to be responsible for completing the contract on behalf of the consortium and enter into a contract with the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: As stated in the tender documents which can be downloaded at: http://www.biglotteryfund.org.uk/index/aboutuk/

procurement_portal.htm
and

Contracts Finder — https://www.gov.uk/contracts-finder

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders must confirm that the circumstances set out in Article 57(1), (2) and 57(4) of Directive 2014/24/EU of the European Parliament and of the Council or Regulation 57(1) or 57(8) of the Public Contracts Regulations 2015 (as amended) do not apply. Bidders that do not confirm this will be excluded from the competition.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: For all lots:
Bidders must submit a copy of their last two years annual accounts. We will review these to ensure the bidder has adequate financial standing to perform the services without putting the Fund at risk. Where we have concerns we may request further information/comfort from the bidder. Where our concerns are not addressed the bidder will be excluded from further participation in the competition.
In order for us to carry out this assessment bidders must provide copies of the last 2 year’s audited accounts and annual reports to include:
— Balance Sheet.
— Profit & Loss Account and Cost of Sales.
— Full notes to the accounts.
— Director’s report/auditor’s report.
If bidders are unable to submit the information requested above because their organisation is below the threshold for which audited accounts are required, the following documents must be submitted instead:
— Balance Sheet.
— Profit and Loss Statement.
For Lot 1 the Bidder’s Total Costs in Table A do not exceed 1 774 500 GBP (including VAT and expenses).
For Lot 2 the Bidder’s Total Costs in Table A do not exceed 468 000 GBP (including VAT and expenses).
For Lot 3 the Bidder’s Total Costs in Table A do not exceed 200 000 GBP (including VAT and expenses).
For Lot 4 the Bidder’s Total Costs in Table A do not exceed 750 000 GBP (including VAT and expenses).
Bidders whose costs exceed this amount will be excluded from further consideration in the tender process.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
For all lots:
The Fund requires the provider to have:
1. a minimum of 3 years relevant experience successfully delivering similar projects.
2. Evidence of 3 years experience of undertaking similar projects (similar in scale, value and complexity) successfully and supporting references demonstrating this.
The referee should be prepared to speak to the Fund to confirm the accuracy of the information provided.
The bidder must submit a complete tender that accords with every instruction and requirement set out in this ITT and clearly indicates which Lot(s) it is bidding for.
The bidder must complete Parts III and IV of Annex 5 and confirmed none of the circumstances set out there in apply.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BIG001-0716

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court, The Royal Courts of Justice
WC4A 2LL London
UNITED KINGDOM
Telephone: +44 207946000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of 10 calendar days at the point information on the
award of the contract is communicated to tenderers. That notification will provide full information on the award
decision. Further information is set out in the Public Contracts Regulations 2015 as amended.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.3.2016