Headstone Manor and Museum – Conservation Architect Team

Headstone Manor and Museum – Conservation Architect Team

Harrow Council seeks to appoint a Conservation Architect Team to take forward our outline plans for Headstone Manor and Museum as approved by HLF. The team will develop the scheme to Round 2 submission and through the delivery phase, if funding is secured.

United Kingdom-Harrow: Architectural and related services

2013/S 143-249247

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Harrow
Civic Centre, Station Road
For the attention of: Mark Johnson
HA1 2UX Harrow
UNITED KINGDOM
Telephone: +44 2084241203
E-mail: mark.johnson@harrow.gov.uk

Internet address(es):

General address of the contracting authority: www.harrow.gov.uk

Address of the buyer profile: https://harrow.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Headstone Manor and Museum – Conservation Architect Team.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Headstone Manor & Museum, Harrow.
NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 345 000 and 380 000 GBP

II.1.5)Short description of the contract or purchase(s)

Harrow Council seeks to appoint a Conservation Architect Team to take forward our outline plans for Headstone Manor and Museum as approved by HLF. The team will develop the scheme to Round 2 submission and through the delivery phase, if funding is secured.
This is a package of works being tendered together, including the production of a Conservation Management Plan; Metric and Archaeological surveys; a 10 Year Management and Maintenance Plan; and the delivery of RIBA work stages C – L.
The project aims to restore fully the fabric of Headstone Manor, its associated buildings, and external landscape with clearly-defined, sustainable functions for each of the listed buildings on the site that address identified heritage, community and financial objectives. Greater functionality within the buildings and the spaces making up the complex, coupled with new external interpretation, improved access and parking arrangements and significantly improved landscaping to the whole site (which is a scheduled monument) will deliver the following:
— Headstone Manor (listed at grade I) will provide a home for permanent and temporary museum exhibitions as described above, as well as visitor facilities such as WCs, and learning, community and volunteer spaces.
— The Small Barn (listed at grade II) – with a contemporary extension – will provide welcome and orientation at the entrance to the site, with visitor facilities including WCs, shop and cafe (with approx. 50 covers, as well as external seating in the rose garden).
— The Granary (listed at grade II prior to relocation) will provide a new dedicated learning centre, with family learning and self-directed group visit facilities on the ground floor, and high quality classroom facilities on the first floor.
Each of the buildings will be developed to as high environmental standards as it is possible to achieve cost effectively within listed buildings, and each will be able to function independently of the others both, within and outside normal working hours.
II.1.6)Common procurement vocabulary (CPV)

71200000, 71220000, 71240000, 71230000, 71250000, 71210000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The requirement consists of the following outputs that the Conservation Architect and his/her Team will require to deliver.
OUTPUTS
1. Metric survey (existing historic buildings).
2. Topographical survey.
3. Conservation Management Plan for ‘Headstone Manor site and buildings’, in accordance with HLF Guidance.
4. Stage C design report of all design disciplines.
5. Condition surveys (including photographs) and recommendation reports.
6. Archaeological survey and recommendation reports.
7. Access Audit and recommendations.
8. Materials for public consultation exhibition.
9. Design and Access Statement to support the Planning application, incorporating a NPPF statement.
10. Stage D design report of all design disciplines for submission to HLF.
11. 10 Year Management and Maintenance Plan.
12. Landscape strategy.
13. Detailed cost plan for the entire scheme.
14. Statement of Significance.
15. Prepare planning application, scheduled monument and listed building consents.
16. Drawings and production information appropriate for pricing and construction by a contractor.
17. Specification of the works to NBS or equivalent.
18. Discharge of planning conditions relating to the project.
19. Assist with the selection of a main contractor and associate tendering of the works.
20. Site monitoring during the construction and act as the contract administrator.
21. Undertake monitoring during the defects liability period and act as the contract administrator.
Team.
The Conservation Architect Team must consist of the following disciplines:
— Conservation Architect,
— Metric Surveyor,
— Services Engineer,
— Structural Engineer,
— Landscape Architect,
— Access consultant,
— Cost Consultant/QS,
— CDM Co-ordinator.
Estimated value excluding VAT:
Range: between 345 000 and 380 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://harrow.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with article 47 of directive 2004/18/EC and regulation 24 of the Public Contracts Regulations and as set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: as set out in PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of directive 2004/18/EC and regulation 25 of the Public Contracts Regulations and as set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
as set out in PQQ including:
The lead architects are required to be Accredited in Conservation, and be listed on the AABC or RIBA conservation registers?
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: The contracting authority intends to invite between a maximum of 8 candidates to submit tenders on the basis of the order of ranking of candidates following the evaluation of the PQQ responses in accordance with Part 4 of the Public Contracts Regulations 2006.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.8.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.7.2013