Health and Usage Monitoring System Next Generation

Health and Usage Monitoring System Next Generation

The Authority has a requirement for an end to end service provision for a Health and Usage Monitoring System (HUMS) to be used on the Protected Mobility (PM) fleet of approximately 3000 vehicles consisting of 15 different types with sub variants (with options for an increase to 5000 vehicles with several further types).

United Kingdom-Bristol: Military vehicles and associated parts

2014/S 067-115609

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Land Equipment, Land Equipment
Protected Mobility Team, Combat Mobility Programmes, Defence Equipment & Support, Spruce 2a #1204, MoD Abbey Wood
For the attention of: Mark Liddle
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067981844
E-mail: deslecmp-pmt-comrclteam@mod.uk
Fax: +44 1179136912

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Health and Usage Monitoring System Next Generation (HUM – NG).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Defence services, military defence services and civil defence services
NUTS code UKK1

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Military vehicles and associated parts. Data-communications equipment. Data network management services. Health and Usage Monitoring System – Next Generation (HUMS NG). The Authority has a requirement for an end to end service provision for a Health and Usage Monitoring System (HUMS) to be used on the Protected Mobility (PM) fleet of approximately 3000 vehicles consisting of 15 different types with sub variants (with options for an increase to 5000 vehicles with several further types). The HUMS-NG capability must enable the collection of system data through automated processes that do not require human intervention, manipulation or manual data input. The service provider will provide analysis of this data to allow the Authority to make timely through-life fleet management decisions. This requirement has a taut delivery Programme with the Husky vehicle fleet (325 vehicles) fitted with HUMS by October 2015 and the entire Protected Mobility fleet fitted by June 2016. The service provider shall be responsible for:
— the design, systems integration, testing and evaluation and installation of a HUMS device on each PM vehicle ensuring that the performance and capability of the vehicle is not reduced in any way;
— working with the relevant Platform and Sub-Systems Design Authorities to enable fitting of the HUMS system and extraction of vehicle data
— securely transmitting and storing the Authority owned data;
— supporting DE&S and Army decision-making by analysing data and presenting information as reports and recommendations through a management information system compatible with the Authority’s DIIF system;
— supporting the entire hardware and software solution through life, including the provision for DE&S and Army Users to adjust and amend the output as information requirements mature whilst in service.
— the resolution of Safety, Security and ECM accreditation constraints.
Expressions of Interest are now invited from companies who are able to provide the service. Expressions of Interest shall be submitted via the DCO by completion of the Dynamic Pre-Qualification Questionnaire (DPQQ), attached to this Contract Notice. Failure to complete the DPQQ will result in no further involvement in this Project.
Prospective bidders may only seek clarification on questions through the DPQQ portal, the cut-off date for clarification questions is before 17:00 hrs on the 25.4.2014. Prospective bidder’s attention is drawn to paragraph X (Clarification Process) of the Introduction of the DPQQ.
The Authority will accept supplementary documentary evidence in support of their DPQQ response; this should be submitted to the commercial officer named at Section 1 no later than 17:00 hrs on 12.5.2014.
Prospective bidders are expected to provide details of previous experience, qualifications of standards achieved and any relevant testing data which is relevant to this Contract Notice. Evidence of all such experience, qualifications and test data should be submitted to the commercial officer named in Section 1 no later than 17:00 hrs on 12.5.2014.
Any company failing to achieve an overall score of 53 % or greater against the DPQQ marking criteria shall be considered unacceptable and will not be taken forward to the tender stage. As a maximum the top 5 companies receiving the highest scores against the DPQQ marking criteria will be invited to tender. In the event of tie, the bidders receiving the highest scores against DPQQ questions 1, 3 and 6 will be invited to tender.
Following DPQQ down select, but prior to the issue of the Invitation to Tender (ITT) all selected tenderers will be given the opportunity to survey the platforms covered by the HUMS requirement, locations and dates of the surveys are yet to be determined.
At this stage the Authority does not have a funding line for this requirement. This advert has therefore been issued in anticipation that funding will be approved, but the Authoritys requirement, needs, priorities or applications may subsequently change. Thus the issue of this advert is not to be construed as a commitment by the Authority to place any subsequent order as a result of this DPQQ exercise. Bidders that respond to this DPQQ do so at their own risk.
For the purpose of Regulation 17 (The Restricted Procedure) of DSPCR 2011, the Authority will not accept any variant bids.
DPQQ’s shall be submitted no later than 17:00 hrs on 12th May 2014 using the DPQQ portal. The Authority is unable to consider late or incomplete DPQQ’s.
II.1.6)Common procurement vocabulary (CPV)

35400000, 32581000, 72315200

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

End to end managed service of 3,000 Protected Mobility vehicles for a period of 5 years.
Estimated value excluding VAT:
Range: between 17 000 000 and 28 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: 1+1 option years and the option of an additional 2,000 vehicles.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to ask for an indemnity, guarantee or bank bond if the supplier does not meet a required standard for economic and financial standing.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

It is anticipated that payment will be monthly in arrears for the service provision.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
Candidates should note that the Cougar and Husky platforms are subject to the United States (US) International Traffic in Arms Regulations (ITAR). Candidates must be willing to obtain the necessary US State Department re-transfer approval. Candidates must provide in their Expression of Interest (EoI) the company names and addresses of all parties who may be involved with the development of the candidates subsequent response to any ITT to initiate this process. The re-transfer approval must be agreed by the State Department prior to ITT issue, provisionally end 24 July 2014. The ITT shall include the mandated TUPE obligations.
III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 24.9.2014
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23 (1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39 (2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process (Part 1: Form B – Grounds for mandatory rejection).
Candidates who have been convicted of any of the offences under Article 39 (1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39 (2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
The estimated annual contract value is £5M If the estimated annual contract value is greater than 25% of the supplier’s turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:
(1) Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
(2) State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier’s financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.
As part of the expression of interest (EoI) potential suppliers will be required to submit audited financial account for the most recent two years. If a potential supplier is unable to provide these they can contact the Authority to provide an alternative submission of financial capacity. The Authority may down select companies out of the competition if the annual contract value exceeds 25% of the company’s annual turnover. Companies can provide parent company guarantees or a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position to support their bid should their financial capacity be weaker.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability.
Please see the attachment to the DPQQ titled, the HUMS DPQQ SCORING MATRIX which provides a detailed description of how the Contracting Authority will conduct the marking of the DPQQ responses.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 5
Objective criteria for choosing the limited number of candidates: The Authority will evaluate the potential bidders capability through the completion of the Dynamic PQQ which can be accessed through the MOD Supplier Information Database (SID) upon registration, using access code: 2XHY57YWM9. Please see the attachment to the DPQQ titled, the HUMS DPQQ SCORING MATRIX which provides a detailed description of how the Contracting Authority will conduct the marking of the DPQQ responses.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PMT/0047
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.5.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.9.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 2XHY57YWM9.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 8452707099.

From 2 April 2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.
https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. GO Reference: GO-201441-DCB-5571439

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

1.4.2014