Healthcare Waste Services framework agreement

Healthcare Waste Services framework agreement

This requirement is to produce a Framework Agreement with a number of Suppliers to provide Healthcare Waste Services. It will provide a platform for Trusts/contracting authorities across England to facilitate a procurement process to obtain these services as outlined in the lots below.

United Kingdom-Sheffield: Clinical-waste collection services

2014/S 021-033047

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North of England Commercial Procurement Collaborative (NOE CPC) (hosted by and acting through Leeds and York Partnership NHS Foundation Trust.)
Savile Street East
For the attention of: Procurement Specialist – Corporate
S4 7UQ Sheffield
UNITED KINGDOM
E-mail: support@in-tend.co.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/noecpc

Address of the buyer profile: www.noecpc.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please see section VI.3) of this advert.

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Healthcare Waste Services framework agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 60 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This requirement is to produce a Framework Agreement with a number of Suppliers to provide Healthcare Waste Services. It will provide a platform for Trusts/contracting authorities across England to facilitate a procurement process to obtain these services as outlined in the lots below.
Please note, this is for Healthcare waste services only as detailed in the definitions below, the scope does NOT include general/domestic waste that may be generated by the trusts.
The Lots comprise the following:
LOT 1
This service is for the collection, transportation and disposal of all categories of Healthcare Waste on a bin exchange/ bulk basis. In summary, the Successful Contractor will be responsible for providing collection containers to each location of a contracting trust site, for the collection of filled containers from these sites on agreed days/times, for the safe delivery of the clinical, special and radioactive waste to an agreed licenced disposal facility for the treatment and disposal of waste and for the return of clean empty containers to each site.
The waste volume recorded and billed will be based on weighed collections to provide tonnage information.
LOT 2
This service is for the collection, transportation and disposal of all categories of Healthcare Waste on a small collection such as a bag/bin basis. In summary, the Successful Contractor will be responsible for collecting filled bags and containers collection at each location of a contracting trust site, on agreed days/times and ad-hoc as required, for the safe delivery of the clinical, special and radioactive waste to an agreed licenced disposal facility for the treatment and disposal of waste with the option of providing containers if required.
The waste volume recorded and billed will be based on estimated weights per container/bag.
LOT 3
Reusable sharps safe containers. This service is for the provision of reusable sharps containers plus the collection, transportation and content disposal service for the reusable sharp safe containers, In summary the successful contractor will be responsible for providing a safe reusable sharps container and collecting the filled container at each location of a contracting trust site on agreed days/times and ad hoc as required and for the safe transport, and treatment/disposal of the contents, washing and return of the containers.
The requirement is for a maximum of 6 suppliers per lot.
II.1.6)Common procurement vocabulary (CPV)

90524100, 90524200, 90524400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further 12 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2017

Information about lots

Lot No: 1 Lot title: Framework for healthcare waste lot 1

1)Short description

This service is for the collection, transportation and disposal of all categories of Healthcare Waste on a bin exchange/ bulk basis. In summary, the Successful Contractor will be responsible for providing collection containers to each location of a contracting trust site, for the collection of filled containers from these sites on agreed days/times, for the safe delivery of the clinical, special and radioactive waste to an agreed licenced disposal facility for the treatment and disposal of waste and for the return of clean empty containers to each site.
The waste volume recorded and billed will be based on weighed collections to provide tonnage information.
2)Common procurement vocabulary (CPV)

90524100, 90524200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Framework for the supply of healthcare waste services 2

1)Short description

This service is for the collection, transportation and disposal of all categories of healthcare waste on a small quantity, bag/bin basis. In summary, the successful contractor will be responsible for collecting filled bags and containers collected at each location of a trusts site on agreed days and times and ad hoc as required, for the safe delivery of the clinical, special and radioactive waste to an agreed licensed disposal facility for the treatment and disposal of waste with the option of providing containers if required.
The waste volume recorded and bill based on average weights per container/bag.
2)Common procurement vocabulary (CPV)

90524100, 90524200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Framework for the supply of healthcare waste services 3

1)Short description

Reusable Sharp safe containers. This service is for the provision of the reusable sharps containers plus the collection, transportation and content disposal service for the reusable sharp safe containers. In summary the successful contractor will be responsible for providing a safe reusable sharps container and collecting the filled containers at each location of a contracting trusts sites on agreed days and times and ad hoc as required and for the safe transport and treatment/disposal of the contents, washing and returning the containers.
2)Common procurement vocabulary (CPV)

90524100, 90524200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

30 days nett.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Severable liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Candidates may be disqualified who do not respond in accordance with the format and instructions of this requirement. Prior to entering your general information and Expressing an Interest in this requirement candidates are requested to provide their profile in Sid4gov. The NOE CPC utilizes the NHS Supplier Information Database (sid4gov) to manage and assess general pre-qualification info in the form of a profile. To register your profile on Sid4gov you must:
i) Obtain a Dun and Bradstreet (D and B) DUNS(R) Number to enable registration on sid4health. Normally its provided within 48 hours but may take up to 5 days. The DUNS(R) No. is the standard supplier coding for the NHS and must be obtained for trading with the NHS. Check if your company has a DUNS(R) No on theSid4gov registration page.
ii) Go to: https://sid4gov.cabinetoffice.gov.uk/login and select Register Supplier Organisation and enter the first part or the whole of your organisation name or DUNS number. Click on Search, follow instructions to complete the registration or select an existing registration to create a new user account. (Candidates must publish at least one validated profile to make their profile available for buyers to view generally – see Help page on Sid4gov within Profile Management for details).

iii) ensure all mandatory fields of their Sid4gov profile are completed. D and B data will be supplied automatically by D and B.
iv) Where access to Sid4gov is unavailable, contact the sid4gov Helpdesk: sid4gov@gps.gsi.gov.uk.

Once your sid4gov profile has been completed and validated progress to express interest in this tender as per section VI.3)Please ensure YOU keep your profile updated within Sid4gov regularly.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the Tender document that can be accessed via the portal indicated below for guidance and specification details regarding this project.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to register — Enter your correct business and user details — Note: your username will be the email address you have entered — you will also then shortly receive an email confirmation.

2. Once registered access the site and from the Home page hover over ‘Tenders’ on the tool bar and select ‘current tenders’ from the drop down options.
3. Express Interest in the tender you are interested in — Select ‘Express Interest’ within the Tender Details (located at the bottom of the synopsis). On doing so, you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to ‘My Tenders’ and selecting ‘View Details’.
4. Responding to the tender — There will be a tab allocated to any tender stage (e.g. PQQ and/or ITT). Under the ‘My Tender Return’ area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the ‘Correspondence’ function to communicate with the buyer and seek any clarification (any clarifications will be found within the ‘Clarifications’ tab). — Note the deadline for completion, then follow the onscreen instructions to complete and submit your response. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
You must then submit your reply using the ‘Submit Response’ button at the bottom of the page. If you require any further assistance please consult the online help, or contact the In-tend Support Desk. Alerts will be sent to your request email addresses when any correspondence, alterations or clarifications are issued.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 40

2. Technical. Weighting 60

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CRE00169
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.3.2014 – 18:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 10.3.2014 – 18:05

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The following entities shall be eligible to utilise any resulting agreement(s):
NOE CPC member bodies as listed at: http://www.noecpc.nhs.uk/node/208, and any additional new CPC members for the duration of the [contract], plus any other NHS/public sector bodies located in England, Wales, Scotland and Northern Ireland, subject to the approval of NOE CPC, including but not limited to Acute Trusts, Foundation Trusts, Ambulance Trusts, Primary Care Trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Health Boards, NHS Commissioning Boards, Clinical Commissioning Groups, Commissioning Support Units and other health organisations (Wales and Scotland), Health and Social Care Trusts (Northern Ireland), Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, Social Enterprises, NHS Collaborative Procurement Hubs/Organisations, GP Practices, Primary Care Commissioners, Department of Health, Public Health England and Local Authorities (where Local Authorities are engaged in the provision or commissioning of health related services, for example (but not limited to) the fields of healthcare, social care, early years care and public health).

For the avoidance of doubt the following is a list of our members on the date of publishing this notice.
Barnsley Hospital NHS Foundation Trust
Bradford Teaching Hospitals NHS Foundation Trust
Calderdale and Huddersfield NHS Foundation Trust
Chesterfield Royal Hospital NHS Foundation Trust
City Health Care Partnership
Countess of Chester Hospital NHS Foundation Trust
Derby Hospitals NHS Foundation Trust
Derbyshire Community Health Services NHS Trust
Doncaster and Bassetlaw Hospitals NHS Foundation Trust
Harrogate and District NHS Foundation Trust
Health Education England
Heart of England NHS Foundation Trust
Humber NHS Foundation Trust
Ipswich Hospital NHS Trust
James Paget University Hospitals NHS Foundation Trust
Leeds and York Partnership NHS Foundation Trust
Leeds Community Healthcare NHS Trust
Leeds Teaching Hospitals NHS Trust
Locala Community Partnerships CIC
Mid Staffordshire NHS Foundation Trust
Mid Yorkshire Hospitals NHS Trust
North Cumbria University Hospitals NHS Trust
North Staffordshire Combined Healthcare NHS Trust
Northern Lincolnshire and Goole NHS Foundation Trust
Northumbria Healthcare NHS Foundation Trust
Nottingham University Hospitals NHS Trust
Royal Berkshire NHS Foundation Trust
Salisbury NHS Foundation Trust
Sheffield Children?s NHS Foundation Trust
Sheffield Health and Social Care NHS Foundation Trust
Sheffield Teaching Hospitals NHS Foundation Trust
Sherwood Forest Hospitals NHS Foundation Trust
South Staffordshire and Shropshire Healthcare NHS Foundation Trust
South West Yorkshire Partnership NHS Foundation Trust
Southend University Hospital NHS Foundation Trust
Staffordshire and Lancashire Commissioning Support Unit
The Newcastle upon Tyne Hospitals NHS Foundation Trust.
The Queen Elizabeth Hospital King’s Lynn NHS Foundation Trust
The Rotherham NHS Foundation Trust
United Lincolnshire Hospitals NHS Trust
University Hospital of North Staffordshire NHS Trust
University Hospitals of Leicester NHS Trust
York Teaching Hospital NHS Foundation Trust
Yorkshire Ambulance Service NHS Trust
Listings of the entities eligible to utilise any resulting agreement(s), subject to the approval of NOE CPC, can be found at:
Acute Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

Primary Care Trusts (pending changes under the modernisation of the NHS April 2013- see the NHS Commissioning Board website below): http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

Mental Health Trusts: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

Ambulance Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

Care Trusts: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

Strategic Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx

Special Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

other English NHS bodies: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx

Arms Length Bodies: http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/Armslengthbodies/Categorisationofarmslengthbodies/index.htm

The NHS Commissioning Board (www.commissioningboard.nhs.uk) and other organisations involved in commissioning of primary care services via Clinical Commissioning Groups – CCGs supported by the Commissioning Support Units – CSU’s which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the White Paper, Equity and Excellence: Liberating the NHS published July 2010.

CCG: www.commissioningboard.nhs.uk/ccg-details/

CSU: www.commissioningboard.nhs.uk/appointments/csu

The NHS Commissioning Board and other organisations involved in commissioning and/or overseeing General Practitioner services and GP consortia
GP Practices: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx, and: http://www.general-practitioners-uk.co.uk/

and any other provider of primary medical services:
a) who are a party to any of the following contracts:
— General Medical Services (GMS),
— Personal Medical Services (PMS),
— Alternative Provider Medical Services (APMS) and/or
b) Commissioned by the NHS Commissioning Board or other organisations involved in commissioning or overseeing General Practitioner services, as described above.
Social Enterprises: http://www.dh.gov.uk/prod_consum_dh/groups/dh_digitalassets/@dh/@en/documents/digitalasset/dh_119228.pdf

Local Authorities:
http://www.localgov.co.uk/index.cfm?method=directory.alpha

NHS Wales (National Health Service for Wales) including but not limited to: Welsh Health Boards, Primary care services — GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:
http://www.nhsdirect.wales.nhs.uk/localservices/localhealthboards/

NHS Scotland (National Health Service for Scotland) including but not limited to: NHS Boards, Hospitals, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:
http://www.show.scot.nhs.uk/organisations/index.aspx

NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services:
http://www.n-i.nhs.uk/

The NOE CPC is not liable for any costs incurred by suppliers bidding for these services.
The NOE CPC reserves the right not to award where circumstances dictate.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: NOE CPC will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to tenderers, in accordance with Regulation 32A of the Public Contracts Regulations 2006. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in Part 9 of the Public Contracts Regulations 2006 and as amended in 2009 Remedies Directive and further amended in 2011.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.1.2014