Healthwatch Kirklees Contract 2018

Healthwatch Kirklees Contract 2018

Local Healthwatch will provide a consultative role to local health, social care and public health commissioners.

United Kingdom-Huddersfield: Health and social work services

2018/S 085-191794

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the Borough of Kirklees
Public Health, Civic Centre 1, High Street
Huddersfield, West Yorkshire
HD1 2NF
United Kingdom
Contact person: Fozia Hamed
Telephone: +44 1484221000
E-mail: publichealthcommissioning@kirklees.gov.uk
NUTS code: UKE44
Internet address(es):Main address: http://www.kirklees.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Healthwatch Kirklees

Reference number: KMCPH-020

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Tenders are invited by the Council of the Borough of Kirklees (the “Contracting Authority”) with relevant experience and the ability to deliver the Healthwatch Kirklees Service (the “Service”). The purpose of Local Healthwatch is to empower citizens and communities by giving them a stronger voice to influence and challenge how health, social care and public health services are provided within their locality with the aim of improving the quality of services, the public’s experiences and outcomes.

Local Healthwatch will provide a consultative role to local health, social care and public health commissioners as well as being a “critical friend”.

For further details, please refer to:

— the Conditions of Contract,

— the Service Specification and Appendices, and

— the Supplier Submission document.

Which is available at the address set out in Section I.1 of this Notice.

II.1.5)Estimated total value

Value excluding VAT: 922 500.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

85100000
85140000
85300000

II.2.3)Place of performance

NUTS code: UKE44
Main site or place of performance:

Kirklees.

II.2.4)Description of the procurement:

Tenders are invited by the Council of the Borough of Kirklees (the “Contracting Authority”) with relevant experience and the ability to deliver the Healthwatch Kirklees Service (the “Service”). The purpose of Local Healthwatch is to empower citizens and communities by giving them a stronger voice to influence and challenge how health, social care and public health services are provided within their locality with the aim of improving the quality of services, the public’s experiences and outcomes.

Local Healthwatch will provide a consultative role to local health, social care and public health commissioners as well as being a “critical friend”.

Due to the size and nature of the Local Healthwatch Kirklees Service, the Contracting Authority believed it was not appropriate to split this contract in to lots. Further, the Contracting Authority has considered social value throughout the development of this opportunity.

In order to improve the economic, social and environmental wellbeing, the Contracting Authority would expect the chosen economic operator to be embedded within the local area to ensure the optimisation of local skills, capacity and resources.

Local Healthwatch will actively contribute to driving sector-led improvement by working in partnership with local authorities, Clinical Commissioning Groups, the Strategic Transformation Partnership (“STP”), the Local Government Association (“LGA”), Healthwatch England and other key stakeholders through peer support and the development of local solutions.

For further details, please refer to:

— the Conditions of Contract,

— the Service Specification and Appendices, and

— the Supplier Submission document.

Which is available at the address set out in Section I.1 of this Notice.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 922 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract will initially be for three (3) years commencing on 1.10.2018 and will expire on 30.9.2021. The Contracting Authority will then have the option to extend this contract by up to a maximum of two (2) further twelve (12) month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will initially be for three (3) years commencing on 1.10.2018 and will expire on 30.9.2021. The contracting authority will then have the option to extend this contract by up to a maximum of two (2) further twelve (12) month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with:

1) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the Council; and

2) Regulations 57-60 of the Public Contracts 2015;

which require or permit the Contracting Authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard Selection Questionnaire (“SQ”) within the Supplier Submission Document, which is available at the address set out in Section I.1 of this Notice.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Finance:

See Sections 4 and 5 of the SQ, which is available at the address set out in Section I.1 of this Notice. Economic operators must submit either:

a) a copy of the audited accounts for the most recent two (2) years;

b) a statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation;

c) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position;

d) alternative means of demonstrating financial status if any of the above documents are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).

Economic operators must also confirm whether or not they are part of a wider group (e.g. a subsidiary of a holding / parent company), and if so must provide confirmation of:

a) the name of the organisation;

b) the relationship to the Economic operator completing the SQ;

c) the organisation’s company accounts (if available); and

d) confirmation on whether or not this organisation would be willing to provide a guarantee if necessary, and if not would the Economic operator be able to obtain a guarantee elsewhere (e.g. from a bank).

Insurance:

See Section 8.1 of the SQ, which is available at the address set out in Section I.1 of this Notice. Economic operators are asked to self-certify whether they already have, or can commit to obtain, prior to the Commencement Date of the Contract (i.e. 1.10.2018), the levels of insurance cover indicated below:

a) Employer’s (Compulsory) Liability Insurance 10 000 000 GBP (in relation to any one claim or series of claims);

b) Public Liability Insurance 10 000 000 GBP (in relation to any one claim or series of claims).

Minimum level(s) of standards possibly required:

Finance:

All economic operators must supply one of the documents listed in (a) to (d) in order to demonstrate financial standing as required under Section 5.1. Failure to supply one of the documents listed in (a) to (d) may result in exclusion. Economic operators will Pass or Fail on the basis of being financially viable for the Contract tendered for. The rationale applied will be economic operators being able to demonstrate all of the following:

a) an annual turnover of not less than one hundred eighty five thousand Pounds Sterling (185 000 GBP); and

b) net profit.

In addition, any answers which leads the Contracting Authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the economic operator’s ability to properly perform the Contract) that it would be inappropriate to select the economic operator on this occasion may result in exclusion. If the economic operator has indicated that its parent or holding company is prepared to guarantee the performance of your organisation, the information provided in response to Section 5.3 of the SQ will be used in the financial assessment of the Economic operator.

Insurance:

Failure to indicate “Yes” to any of the required insurances stated in Section 8.1 of the SQ will result in exclusion.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Economic operators are asked to provide examples of relevant experience in accordance with the requirements set out within Section 6 of the SQ, which is available at the address set out in Section I.1 of this Notice.

Further to Section 8.2 of the SQ, which is available at the address set out in Section I.1 of this Notice, economic operators are also asked to self-certify whether they already have, or can commit to obtain, prior to the Commencement Date of the Contract (i.e. 1.10.2018):

a) policies and procedures in place to ensure they adhere to all relevant national guidance and standards governing the requirements outlined with the “Service Specification” and requested within Appendix C (Conditions Precedent) of the Conditions of Contract;

b) confirmation that that they will have registered and be adhering to the Memorandum of Understanding of the Information Sharing Gateway; and

c) confirmation that are an independently constituted corporate body that is a social enterprise.

Minimum level(s) of standards possibly required:

With regard to responses to Section 6 of the SQ:

Pass — The economic operator has provided either:

a) at least 1 example of a previous contract that meets the minimum requirements set out in Section 6, and demonstrates to the reasonable satisfaction of the Contracting Authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the Contract; or

b) a satisfactory reason as to why the economic operator is unable to provide any examples of previous contracts that are relevant to the Contracting Authority’s requirements under the Contract, and that meets the minimum requirements set out in Section 6.3 of the SQ.

However, economic operators are asked to note that:

c) if economic operators need to use more than one (1) example to demonstrate that they possess the relevant general technical expertise and professional experience, they may do so up to a maximum of three (3) examples;

d) the Contracting Authority reserves the right to confirm the accuracy of any information provided in response to Section 6 of the SQ with any named customer contact(s). Any replies from any named customer contact(s) which lead the Contracting Authority, acting reasonably, to doubt any significant representations made in the economic operator’s responses to Section 6 may result in exclusion.

Fail — The economic operator:

a) has:

i) failed to provide any examples of any previous contracts in response to Section 6 of the SQ; and

ii) has failed to provide a satisfactory reason as to why they were unable to provide any examples; or

b) the examples given in response to Section 6 of the SQ do not demonstrate to the reasonable satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to been trusted with the Contract.

With regards to responses to Section 8.2 of the SQ failure to respond “Yes”, or “N/A” where applicable will result in exclusion.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The performance of the Contract is subject to particular conditions, as detailed in the Tender Documents which are available at the address set out in Section I.1 of this Notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/06/2018
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 11/06/2018
Local time: 13:00
Place:

1st Floor, Civic Centre III, Huddersfield, HD1 2TG

Information about authorised persons and opening procedure:

Representatives of Kirklees Corporate Procurement and Audit.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this framework agreement may be suitable for economic operators that are Small or Medium Enterprises (“SMEs”). However, any selection of economic operators will be based solely on the criteria set out for the procurement, and the Framework Agreement will be awarded to the Most Economically Advantageous Tender. Provided that the Tender is submitted fully in accordance with the requirements set out within the “Service Specification” and the remaining sections of the Tender Documents, the Contract will be awarded on the basis of the Most Economically Advantageous Tender based on: one hundred per cent (100%) Service Delivery (for further details please refer to Sections B and C of the Supplier Submission Document, which is available at the address set out in Section I.1 of this Notice.

Please note that Tenders will only be evaluated substantively once suitability of economic operators has been assessed in accordance with the SQ, which will be marked on a pass or fail basis as detailed in the Supplier Submission Document. Economic operators who fail to pass the minimum Selection Criteria within the SQ will be excluded from the process at this stage and their tender submission will NOT be subject to further evaluation. Economic operators found to be suitable by the Contracting Authority will proceed to have their submissions evaluated using the award criteria and the evaluation methodology set out in the procurement documentation.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the Contracting Authority will incorporate a minimum ten (10) calendar days standstill period at the point that information on the conclusion of the contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the Contracting Authority before the award of the contract. Such additional information should be requested from the address at Section I.1 above. If an appeal regarding the award of the contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the contract has not been awarded, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If however the contract has been awarded, the Court may only award damages, or (where the contract award procedures have not been followed correctly) declare the contract to be ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/05/2018