Heating Tender Brent

Heating Tender Brent

Domestic and Communal Heating and Gas Services.

UK-London: repair and maintenance services of central heating

2012/S 118-195526

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brent Housing Partnership Ltd
Chancel House, Neasden Lane
For the attention of: Linda Saunders
NW10 2UF London
UNITED KINGDOM
Telephone: +44 2089372299
E-mail: procurement@bhphousing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Domestic and Communal Heating and Gas Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of central heating. Central-heating radiators and boilers and parts. Repair and maintenance services of boilers. Gas appliance maintenance services. District heating. Central-heating installation work. The Works comprise two elements 1) responsive repairs, annual gas servicing works and the installation of new gas fired heating and hot water equipment to the housing stock managed by Brent Housing Partnership (BHP) in the London Borough of Brent. The housing stock covered by this part of the contract consists of approximately 9000 dwellings ranging from single units to high rise tower blocks; 2) Servicing, repairs, breakdowns and minor works to district heating and associated services (communal heating systems, communal hot water systems, and gas and oil installations from meter to communal plant and electrical controls wiring from panel isolators to communal plant), in the London Borough of Brent which are managed by BHP. The housing stock currently covered by this part of the contract consists of approximately 1038 dwellings served by 23 boiler houses, mainly gas but also oil and solar powered hot water systems. There will be 3 lots: Lot 1 will be domestic appliances in the north of the borough, Lot 2 will be domestic appliances in the south of the borough and Lot 3 will be communal heating and hot water services for the whole borough – full details will be included in the tender documents. Contractors must tender for all three lots. One contractor could be awarded all 3 lots or two contractors will be awarded Lot 1 and Lot 2. Lot 3 will be awarded to one of the contractors awarded Lot 1 or 2. BHP requires contractors to have a turnover of at least 3 times the annual contract value therefore a minimum annual turnover of 3.78m GBP is required. Requests to participate must be emailed to procurement@bhphousing.co.uk.

II.1.6)Common procurement vocabulary (CPV)

50720000, 44620000, 50531100, 50531200, 09323000, 45331100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated expenditure is: Lot 1: 1 546 000 GBP a year (approximately 795 000 GBP on repairs and 751 000 GBP on servicing) Lot 2:1 157 000 GBP a year (approximately 685 500 GBP on repairs and 471 500 GBP on servicing) Lot 3: 100 000 GBP a year.
Estimated value excluding VAT: 28 030 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract will be for 5 years and may be extended at BHP’s discretion for a further 5 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: North Contract – Domestic Heating

1)Short description

The Works comprise the responsive repairs, annual gas servicing works and installation of new gas fired and renewable energy heating and hot water equipment to the housing stock managed by Brent Housing Partnership (BHP) in the south of the London Borough of Brent. The housing stock covered by this part of the contract currently consists of 4563 dwellings ranging from single units to high rise.
2)Common procurement vocabulary (CPV)

50720000, 50531200, 50531100, 44620000, 45331100

3)Quantity or scope

The estimated expenditure is 1 546 000 GBP a year (approximately 795 000 GBP on repairs and 751 000 GBP on servicing).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: South Contract – Domestic Heating

1)Short description

The Works comprise the responsive repairs, annual gas servicing works and installation of new gas fired and renewable energy heating and hot water equipment to the housing stock managed by Brent Housing Partnership (BHP) in the south of the London Borough of Brent. The housing stock covered by this part of the contract currently consists of 4115 dwellings, ranging from single units to high rise tower blocks.
2)Common procurement vocabulary (CPV)

50720000, 50531200, 50531100, 44620000, 45331100

3)Quantity or scope

The estimated expenditure is 1 157 000 GBP a year (approximately 685 500 GBP on repairs and 471 500 GBP on servicing).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Communal Heating and Hot Water Systems

1)Short description

Servicing, repairs, breakdowns and minor works to district heating and associated services (communal heating systems, communal hot water systems, and gas and oil installations from meter to communal plant and electrical controls wiring from panel isolators to communal plant), in the London Borough of Brent which are managed by BHP. The housing stock currently covered by this part of the contract consists of approximately 1 038 dwellings served by 23 boiler houses, mainly gas but also oil and solar powered hot water systems.
2)Common procurement vocabulary (CPV)

09323000, 50720000, 44620000, 50531100, 50531200, 45331100

3)Quantity or scope

The estimated value is 100 000 GBP a year.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Performance Bond or Parent Company Guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be specified in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Will be specified in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The requirements are set out inthe PQQ and candidates will be assessed on the basis of the information they provide in response to the PQQ which must be completed and returned to the address given in the PQQ before the deadline in IV.3.4.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The requirements are set out inthe PQQ and candidates will be assessed on the basis of the information they provide in response to the PQQ which must be completed and returned to the address given in the PQQ before the deadline in IV.3.4.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The requirements are set out inthe PQQ and candidates will be assessed on the basis of the information they provide in response to the PQQ which must be completed and returned to the address given in the PQQ before the deadline in IV.3.4.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As set out in the PQQ documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.7.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Brent Housing Partnership (BHP) is an Arms Length Management Organisation, wholly owned by and managing homes on behalf of Brent Council, as well as owning and managing its own housing stock.
This is a re-advertisement. The previous tender exercise was stopped. GO Reference: GO-2012620-PRO-4007550.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court (England, Wales and Northern Ireland).
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will observe a minimum 10 calendar day standstill period running from the day after communication to tenderers of the authority’s intended award decision. This is to allow unsuccessful tenderers to obtain further information before the contract is entered into. There is no right of appeal to the contracting authority and instead the UK Public Contracts Regulations 2006 (as amended) provide for an aggrieved party to apply to the High Court of England and Wales concerning any alleged breach of the 2006 Regulations. Any such action must be brought within 30 days of knowledge of the alleged breach unless an extension is granted by the courts. Full information regarding appeals can be obtained from the body responsible for the appeal procedure detailed in VI.4.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Brent Housing Partnership Ltd
UNITED KINGDOM

VI.5)Date of dispatch of this notice:20.6.2012