Heating Works Select List Barnsley

Heating Works Select List Barnsley

Barnsley Metropolitan Borough Council.

Contract Ref
ED 2374
Title
Hunningley Primary School
Description
BARNSLEY METROPOLITAN BOROUGH COUNCIL FINANCE AND PROPERTY SELECT TENDER LIST Project: Hunningley Primary School Ref.: ED 2374 Estimated value: £70,000 Contract Start: 23 July 2012 Contract Completion: 17 August 2012 Description of Works: New Heating system in part of the school, new suspended ceilings and lighting, partial rewire. The work is to be carried out under a single principal contractor. NOTE: This scheme will be tendered electronically through the SCMS System. Tenderers must register their company at http://scms.alito.co.uk. Tenderers will then need to register their interest against this procurement exercise. To pre-qualify for this project, Tenderers will also need to submit information/relevant details requested under the “Request for Information Link” (The “Request for Information Link” sits under the advertisement notice on the SCMS System under the heading of What Next? and should be responded to via the system). The above information/relevant details include: • Contact details for three relevant technical references. These references must relate to similar projects carried out in the last five years, and be provided by the contract administrator for that particular project, and must include that person’s telephone, email and fax details. Please note referees will be given a deadline by the Council to provide a reference, but it will be the contractor/supplier responsibility to liaise to ensure this reference is provided by the deadline date. It is mandatory that we receive two out of the three references specified to enable your submission to be evaluated. • Tenderers should also note that compliance/accreditation with an SSIP constituent body is mandatory for all projects involving contractors/suppliers working on Council’s premises and/or contractors working on the Council’s behalf. Tenderers must also provide details and evidence of their ability/technical competence, experience and track record in undertaking the type of work that they are tendering for. Tenderers must also confirm that their SSIP compliance/accreditation is relevant to they type of work for which they are tendering (i.e. if the tenderer is applying to undertake demolition work the SSIP assessment undertaken must have been for demolition work). If you currently have an in date valid CHAS assessment, then you are SSIP compliant. • A copy of the most recent unabbreviated financial accounts for your company and the ultimate parent company that covers the last 2 years of trading or for the period available if trading for less than 2 years. The financial accounts provided for assessment should be no more than 9 months older than the bidder’s latest accounting year end date (in line with Companies House accounts filing requirements) Please Note: Parent Company Accounts will be subject to the same checks as those applied to the bidder. Where concerns are identified around the financial standing of the parent company the interdependencies between the bidder and the parent will be considered and this may impact on the outcome of the financial assessment. Where this information is not available in an audited form (e.g. for a new company), please provide as much of the following information as possible: • Interim and/or draft accounts; • Bankers statements and references; • Accountants references; • Management accounts; • Financial projections, including cash flow forecasts; • Tenderers are to provide a list of projects completed within the last five years (from the date of this advert) to demonstrate its experience in carrying out works of similar projects. Must include as a minimum: – completion date, value, description of the works, contract period, form of contract and client contact details. Organisations not providing the above requested information or not reaching the Council’s financial threshold will automatically be excluded and will not proceed any further, this is either a pass or a fail requirement. Method of Selection: The information provided shall be evaluated and scored. The highest scoring organisations shall be ranked in order and form the select list to be invited to tender. The select list will generally range from between 4 and 7 organisations, which could be extended in order to ensure adequate competition. The information shall be scored out of a maximum of 30, as follows: 1. Relevant SSIP Accreditation, this is a pass/fail question 2. Sound Financial standing/achieving minimum threshold, this is a pass/fail question Explanation of the Financial Assessment Process The aim of the financial assessment process is to allow the Authority to make a risk-based judgement on the ability of the bidder to support a contract from a financial perspective The assessment will be carried out in accordance with the Office of Government Commerce – Supplier Financial Appraisal Guidance including: – • Analysis of significant items in the accounts including turnover and trading results and their trends, cash movements, Balance Sheet strengths & weaknesses and any financial ‘warning signals’ • Financial ratio analysis of – liquidity, gearing, solvency and profitability. • Credit reference checks will be obtained for each bidder (and where applicable ultimate parent company). Consideration of each of the above will be used to help inform judgement on financial condition of the bidder (and parents it applicable). Based on the results of the above the Financial Appraiser will award the bidder with a ‘Pass’ or ‘Fail’ score • PASS – Information provided indicates an acceptable level of financial health • FAIL – Information As an indicator of capacity we would expect a Tenderer to have turnover in the region of £280,000 and/or be able to clearly evidence that they have sufficient financial and operational capacity to deliver a contract of this size. Successful applicants will initially be allocated a maximum permitted contract limit equal to a percentage of the organisation’s turnover. The percentage used will vary dependant on the industry/nature of the contract. 3. Average of the best two technical references 20 Technical references shall be scored out of a maximum of 20 (the average of the best two references received) as follows: • Performance History 10 [12 questions each out of a maximum score of 10 and totalling 120. The total score is divided by 12 – This is scored by referee] • Client Satisfaction 10 [6 questions each out of a maximum of 10 and totalling 60. The total score is divided by 6 – This is scored by the referee] [Client scoring guide: 0 is unacceptable; 1-3 Poor; 4-6 satisfactory; 7-10 good to excellent; a sample copy of the reference and scoring guide can be supplied upon request] 4. Experience in the area of work 10 The list of projects provided to demonstrate experience in this area will be scored as follows: Score Score Standards Specification 10 Excellent – Have demonstrated experience of completing 5 or above similar nature 5 Average – Have demonstrated experience of completing between 1 to 4 similar nature 0 Unacceptable – Have demonstrated no experience of completing similar nature [Projects of a similar nature must match the project details described in the advert in all respects including nature/characteristics, duration and value.] K TEMPLE HEAD OF DESIGN AND PROCUREMENT, NPS BARNSLEY LTD PO BOX 634 BARNSLEY SOUTH YORKSHIRE S70 9GG FAO. PHILIP BRADY – TELEPHONE 01226 774604 DESIGN AND PROCUREMENT HELPDESK (SCMS QUERIES OR TO REQUEST A SUPPLIER GUIDE) – TELEPHONE: 01226 774341 to be received by: 20 April 2012 CONTRACTORS/SUPPLIERS – Find business opportunities with the Council’s Finance and Property Directorate by registering (for free) at http://scms.alito.co.uk
Extension Terms
Response Required By
Fri 20 April 2012 at 12:00
Nature of Contract
Project
Contract Start Date
Mon 23 July 2012
Contract End Date
Contract Duration (months)
1

For further information please contact:

Contact
Karen Headen (Barnsley Metropolitan Borough Council)
Phone
01226-774395
Address
Town Hall BARNSLEY South Yorkshire