Heating,Ventilation and Mechanical Term Contract

Heating,Ventilation and Mechanical Term Contract

Emergency response and term maintenance of non-domestic heating, mechanical and ventilation systems.

UK-Irvine: Repair and maintenance services of mechanical building installations

2013/S 098-167630

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Ayrshire Council
Cunninghame House, Friars Croft
Contact point(s): Corporate Procurement Unit
For the attention of: Colin Templeton
KA12 8EE Irvine
UNITED KINGDOM
Telephone: +44 8456030590
E-mail: ctempleton@north-ayrshire.gov.uk
Fax: +44 1294324054

Internet address(es):

General address of the contracting authority: http://www.north-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

Further information can be obtained from: North Ayrshire Council
Cunninghame House, Friars Croft
Contact point(s): Corporate Procurement Unit
For the attention of: Colin Templeton
KA12 8EE Irvine
UNITED KINGDOM
Telephone: +44 8456030590
E-mail: ctempleton@north-ayrshire.gov.uk
Fax: +44 1294324054
Internet address: http://www.north-ayrshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North Ayrshire Council
Cunninghame House, Friars Croft
Contact point(s): Corporate Procurement Unit
For the attention of: Colin Templeton
KA12 8EE Irvine
UNITED KINGDOM
Telephone: +44 8456030590
E-mail: ctempleton@north-ayrshire.gov.uk
Fax: +44 1294324054
Internet address: http://www.north-ayrshire.gov.uk

Tenders or requests to participate must be sent to: North Ayrshire Council
Cunninghame House, Friars Croft
Contact point(s): Corporate Procurement Unit
For the attention of: Colin Templeton
KA12 8EE Irvine
UNITED KINGDOM
Telephone: +44 8456030590
E-mail: ctempleton@north-ayrshire.gov.uk
Fax: +44 1294324054
Internet address: http://www.north-ayrshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NA183 Heating,Ventilation and Mechanical Term Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: North Ayrshire Council territorial limits (including Arran).
NUTS code UKM3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Emergency response and term maintenance of non-domestic heating, mechanical and ventilation systems.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=261632

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=261632

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

50712000, 71314310

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

3+1+1 year duration.
Estimated value excluding VAT: 750 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Possible contract extensions over the agreed 3 years.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Starting 2.12.2013. Completion 2.12.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Main Contractor, Limited Company (sub-contractors are permitted).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: see tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
As per the Tender Documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
Tenderers will be credit checked with a Reference Agency.
Minimum level(s) of standards possibly required: ‘D’ rating or above.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
As per Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: All Gas engineers must be GAS-SAFE registered. Other restrictions as per the Tender Documents.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.7.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

25.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 25.7.2013 – 12:00
Place:

Cunninghame House, Irvine.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years.
VI.2)Information about European Union funds
VI.3)Additional information

As per Tender documents.
(SC Ref:261632).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

20.5.2013