Helmet Mounted Night Optic – Replacement

Helmet Mounted Night Optic – Replacement

Binoculars. Goggles. Under the HMNO-R (Helmet Mounted Night Optic – Replacement) project, the UK MOD has a possible requirement for a helmet mounted night vision device to replace current in service systems.

United Kingdom-Bristol: Binoculars

2014/S 034-055488

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Land Equipment, Land Equipment
SSP STA, Elm 3c #4325, MoD Abbey Wood
For the attention of: T. Hallawell
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067985450
E-mail: deslecomrcl-ssp-grad1@mod.uk
Fax: +44 1179131909

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Helmet Mounted Night Optic – Replacement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKG21

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Binoculars. Goggles. Under the HMNO-R (Helmet Mounted Night Optic – Replacement) project, the UK MOD has a possible requirement for a helmet mounted night vision device to replace current in service systems.
II.1.6)Common procurement vocabulary (CPV)

38631000, 33735000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

An initial quantity of 300 systems with options to procure up to 1600 systems plus spares.
A service element will be required to facilitate spares, consumables and repairs.
There is also a requirement for necessary manuals, user guides and training materials.
II.2.2)Information about options

Options: yes
Description of these options: Options to procure up to 1600 systems plus spares;
Options to extend duration of the contract;
Options to procure, potentially, manuals, user guides, servicing and repair capabilities.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Employer’s liability insurance is a legal requirement (except for businesses employing only the owner / close family members) and this should be at least £5 million. Please confirm that you have this in place when responding via the PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be via a P2P system. Potential providers should confirm that they will accept payment in this way. Payment will follow acceptance of the contracted deliverables.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority.
The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
In some circumstances the Authority is required by law to exclude potential providers from participating further in this procurement – please see Part 1: Form B of the PQQ.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
A financial assessment will be undertaken on the supplier’s financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator
(e) a statement of the economic operator’s: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract
The information to evaluate technical capability will be sought through the formal pre-qualification questionnaire stage.
Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
The information to evaluate technical capability will be sought through the formal pre-qualification questionnaire stage.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: Guidance for Completing the Pre Qualification Questionnaire:
Suppliers must read through this set of instructions and follow the process to respond to this opportunity. Responses must be received before the deadline of 15:00 GMT on 19 March 2014.
Answers to Part 1: Forms A and B are mandatory and the Authority reserves the right to reject responses if the details are missing.
In Form B, if you answer ‘yes’ to any question in this section it is very unlikely that your application will be accepted. If you answer “yes”, please set out full details of the relevant conviction and any remedial action taken subsequently.
Part 1 Form C is discretionary on the part of the Authority and your response may be rejected on the basis of unacceptable risk. If you cannot answer ‘no’ to every question it is possible that your application might not be accepted. In the event that any of the following do apply, please set out full details of the relevant incident and any remedial action taken subsequently. The information provided will be taken into account by the Authority in considering whether or not you will be able to proceed any further in respect of this procurement exercise.
Answers to Part 1 Form D – you are required to answer 4.1.1 and 4.1.3. You are required to supply documents for at least one of the options in 4.1.2. A failure to provide the requested information may mean that your application is not accepted.
Answers to Part 1 Form E – responses are required for 5.1 and 5.2.
Responses are required to each part of Part 2: Form G.
Section 8 – Requirements Compliancy – will be marked on a Pass or Fail basis. A Fail will lead to rejection from further consideration for this procurement. To achieve a Pass, potential providers must provide the Authority with a sufficient level of confidence that each and all of the requirements stated will be delivered.
Section 9 – Image Intensification Tube Specification – will be marked on a Pass or Fail basis. A Fail will lead to rejection from further consideration in this procurement. To achieve a Pass, potential providers must provide the Authority with a sufficient level of confidence that each and all of the specification points will be delivered.
Section 10 – Technology Readiness Level – has a maximum weighting score of 30 marks;
Section 11 – Product and International Documentation – has a maximum weighting score of 30 marks;
Section 12 – Test Sample Delivery Timescales – has a maximum weighting score of 20 marks;
Section 13 – Quality – has a maximum weighting score of 10 marks;
Section 14 – Technical Ability – has a maximum weighting score of 10 marks;
The maximum achievable score for the combined 5 sections (10-14) is 100.
Responses to these questions will be evaluated in accordance with the following marking scheme:
No Answer – 0 (i.e. 0 % of the available marks).
Unsatisfactory/High level of concern – 2 (i.e. 20 % of the available marks);
Satisfactory/medium concern level – 5 (i.e. 50 % of the available marks)
Very Good/minor concerns – 7.5 (i.e. 75 % of the available marks)
Excellent – 10 (i.e. 100 % of the available marks)
The Authority will consider inviting to tender suppliers who achieve all of the following:
where the Authority has no regulatory requirement to reject on either mandatory nor discretionary grounds;
achieve a pass score for both questions 8.1.1 and 9.1.1;
achieve a score of 50 or more out of 100 for the combined sections 10-14 questions;
Achieve at least a score of 5 for each of the questions asked in Sections 10-14.
If there are more than 3 economic operators who pass all of the PQQ pass/fail questions, and achieve a score of 50 or more for the combined sections 10-14 questions, then the 3 highest scoring economic operators for the combined sections 10-14 questions shall be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SSP/00049
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.3.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

The UK Ministry of Defence would require the loan of 4-5 systems from each economic operator that is selected to be invited to tender for this requirement. It is anticipated that these systems will be required by 14.4.2014 for the trials programme.
Where International Traffic in Arms Regulations (ITAR) for US manufactured products or similar arrangements for other nations prevent the supply of equipment with the tube specification detailed at Section 9 of the PQQ in the required timelines, the MoD will consider trialling 4 representative systems of a lower tube specification for UK based trials to assess all non II tube related requirements. In this situation, selected suppliers will be required to provide a fully compliant unit in the country of manufacture for an estimated period of up to 7 weeks for tube performance trials.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: T5JCT8HSA3.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 8452707099.

GO Reference: GO-2014214-DCB-5463253

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.2.2014