Herbicides Tender

Herbicides Tender

Landscaping materials framework.

UK-Paisley: herbicides

2012/S 142-237345

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Renfrewshire Council
Renfrewshire House, Cotton Street
Contact point(s): Finance & Corporate Services
For the attention of: Linda Lindsay
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1418425097

Internet address(es):

General address of the contracting authority: http://www.renfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

Further information can be obtained from: Renfrewshire Council
Renfrewshire House, Cotton Street
Contact point(s): Finance & Corporate Services
For the attention of: Linda Lindsay
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1418425097
Internet address: http://www.renfrewshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Renfrewshire Council
Renfrewshire House, Cotton Street
Contact point(s): Finance & Corporate Services
For the attention of: Linda Lindsay
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1418425097
Internet address: http://www.renfrewshire.gov.uk

Tenders or requests to participate must be sent to: Renfrewshire Council
Renfrewshire House, Cotton Street
For the attention of: Linda Lindsay
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1418425097
Internet address: http://www.renfrewshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Landscaping materials framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: delivery sites within Renfrewshire area.
NUTS code UKM35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in years: 4
Justification for a framework agreement, the duration of which exceeds four years: This Framework will be for a period of 2 years with the option to extend for up to a further period of 2 x 12 months.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 320 000 GBP

II.1.5)Short description of the contract or purchase(s)

Renfrewshire Council is seeking to appoint suitable qualified and experienced Contractors onto a framework for the supply and delivery of landscaping materials. The framework shall consist of the various lots as detailed below:
Lot 1 – turf.
Lot 2 – grass seed.
Lot 3 – fertilisers & fungicides.
Lot 4 – herbicides.
Lot 5 – soil/loam/aggregates.
Lot 6 – bark.
Lot 7 – irrigation & sundries.
Lot 8 – peat based compost.
Lot 9 – white lining.
Lot 10 – hand tools.
Tenderers may submit a tender for one, more or all of the lots.
Where a tenderer elects to offer for a particular lot, a complete offer for that lot should be submitted as incomplete offers for a lot may not be considered.
All landscaping material shall be in accordance with the relevant British standards or its European equivalent.
II.1.6)Common procurement vocabulary (CPV)

24453000, 24457000, 24400000, 14211000, 14212000, 14212410, 44511000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

For the supply and delivery of various landscaping materials.
Estimated value excluding VAT: 320 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The intial framework will be for a period of 2 years with the option to extend for a further period of up to 2 x 12 months.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 12.11.2012. Completion 11.11.2016

Information about lots

Lot No: 1 Lot title: Turf

1)Short description

Supply and delivery of turf.
2)Common procurement vocabulary (CPV)

03100000

3)Quantity or scope

Lot will include EconomyGeneral Purpose turf & fine turf.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Grass Seed

1)Short description

Supply and delivery of grass seed.
2)Common procurement vocabulary (CPV)

03100000

3)Quantity or scope

Lot to include:
Grass seed bowling green, golf green.
Grass seed sportsfields.
Grass seed general purpose.
Grass seed heavy wear/sportsfields.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Fertilisers & fungicides

1)Short description

Supply and delivery of fertilisers and fungicides.
2)Common procurement vocabulary (CPV)

24457000, 24400000

3)Quantity or scope

Autumn/Winter fine turf fertiliser.
Spring/Summer fine turf fertiliser.
General purpose fertiliser.
Liquid Fertiliser seaweed extract.
High nitrogen slow release fertiliser.
High nitrogen liquid fertiliser.
Fungicide.
Fertiliser/mosskiller combined.
Wetting agent.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Herbicides

1)Short description

Supply and delivery of herbicides.
2)Common procurement vocabulary (CPV)

24453000

3)Quantity or scope

Cda herbicide 1 – oil based emulsion.
Cda herbicide 2 – oil based emulsion.
Water soluble herbicide 1.
Water soluble herbicide 2.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Soil/loam/aggregates

1)Short description

Supply and delivery of soil, loam & aggregates.
2)Common procurement vocabulary (CPV)

14211000, 14212000

3)Quantity or scope

Football top dressing sand.
Top soil.
Sterlised loam.
Rootzone.
Ballast.
Washed dune sand.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Bark

1)Short description

Supply and delivery of bark.
2)Common procurement vocabulary (CPV)

03100000

3)Quantity or scope

Play bark.
Decorative bark mulch.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Irrigation & sundries

1)Short description

Supply and delivery of irrigation and sundries.
2)Common procurement vocabulary (CPV)

03100000

3)Quantity or scope

Irrigation hose.
Soft rain lance.
Geka style hose rail.
Danish trolley carrier.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Peat based compost

1)Short description

For the supply and delivery of peat based compost.
2)Common procurement vocabulary (CPV)

03100000

3)Quantity or scope

Peat based compost.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: White lining

1)Short description

Supply and delivery of white lining.
2)Common procurement vocabulary (CPV)

03100000

3)Quantity or scope

Line marking machine.
Lining paint.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Hand tools

1)Short description

Supply and delivery of hand tools.
2)Common procurement vocabulary (CPV)

44511000

3)Quantity or scope

Various hand tools as detailed in tender document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All pricing in the tender must be in sterling (GBP). Payments will be made to the appointed contractor(s) in Sterling (GBP), all as detailed within the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None preferred, however for entering into and performing the contract, Tenderers will require to form a legal entity recognised by Scots law. There is no preferred form of economic operator but each individual in any group is to be jointly and severally liable for the contract. In the event of an associated group of companies being successful, the Council will require each company to be jointly and severally liable for the satisfactory performance of the contract. This assurance will be required in writing before any contract can be awarded to such a group.
Tenderers will be required to confirm that none of the factors listed in Article 47 of Directive 2004/18/EC and Regulation 23 of the Public Contract (Scotland) Regulations 2012 (as amended) are applicable to their organisation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Tenderers will be required to pass all the undernoted criteria stage 1 – qualification (Selection) in order to progress to the second stage of evaluation – the technical/commercial (award) criteria. Full details of the criteria required to pass the undernoted are detailed in the tender documentation.
General conditions of contract.
Special conditions of contract.
Compliance with specifications.
Economic/financial standing.
Insurance.
Criminal conviction & business probity.
Technical or professional capability.
Health & safety.
Business continuity and disaster recovery.
Complaints procedure.
References.
Supply chain management.
Statutory obligations – equality act & equality in employment.
Environmental policy.
Tender declaration.
Tender compliance.
No collusion certificate.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to provide along with their tender submission one of the following:
a. A copy of your audited accounts or equivalent for the most recent two years, along with details of any significant changes since the last year end, or
b. A statement of your organisations turnover; profit and cash flow for the most recent full year of trading or where a full year of trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format you will be required to provide an end of period balance sheet or make the response specified below
c. If you are unable to provide the information requested above, you will be required to provide additional information and documentation that will give the buyer the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation’s cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Quality control policy. Weighting 9

3. Delivery timescales. Weighting 6

4. Minimum order value. Weighting 6

5. Sustainability. Weighting 6

6. Method of delivery. Weighting 3

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RC0312_130_LL
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

4.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 1.2.2013
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The purpose of this contract notice is to publicise the forthcoming tender opportunity for the establishment of a Framework for the supply and delivery of landscaping materials.
Please note that no tender documentation is held within the Public Contracts Scotland web site. To receive the tender documentation, interested parties must now register at the Public Contracts Scotland Tender Portal https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html.

Once a contractor has logged onto the above site they will then have access to the tender documentation on or after the tender availability date.
It is estimated that the tender documents will be available on 25.7.2012, however this date is approximate and subject to change. If after logging onto the Public Contracts Scotland Tenders Portal on or after this date the tender documentation is not available, please contact Linda Lindsay on +44 1418425097 for further information.
Please note that following the issue of the tender documentation, all questions and communications relating to this tender must be posted via the Public Contracts Scotland Tenders Portal Message Board. This ensures fairness and transparency to all interested parties.
Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.
(SC Ref:233654).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.7.2012