Hertfordshire County Council Specialist Cleaning Contract

Hertfordshire County Council are currently out to procurement for the provision of specialist cleaning. This procurement is an Open (one stage process).

United Kingdom-Hertford: Cleaning services

2017/S 138-283543

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hertfordshire County Council
Pegs Lane
Hertford
SG13 8DE
United Kingdom
Contact person: Strategic Procurement Group
Telephone: +44 01707292464
E-mail: chris.notley@hertfordshire.gov.uk
NUTS code: UKH23Internet address(es):Main address: www.hertfordshire.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.supplyhertfordshire.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.supplyhertfordshire.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HCC — 06/17 — The Provision of a Specialist Cleaning Service.

Reference number: HCC1709643

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

Hertfordshire County Council are currently out to procurement for the provision of Specialist Cleaning

This procurement is an Open (one stage process). Suppliers wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system.

The deadline for Expressions of Interest is 1.8.2017.

To be considered as a Bidder you must complete and submit a Bid by the deadline of 12:00 Noon on 1.8.2017.

Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.

Please allow sufficient time to make your return as late returns will not be permitted by the system.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Lot 1 — Specialist Cleaning — North Hertfordshire

Lot No: Lot 1

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKH23

II.2.4)Description of the procurement:

The Council regards Specialist Cleaning service as cleaning which requires enhanced knowledge of not just what is to be cleaned, but of the process used to clean it. These will usually include diverse range of tasks including internal deep cleaning, carpet cleaning, kitchen appliance cleaning, removal of household rubbish, cleaning of clinical hazards etc.

This often involves where properties have deteriorated into quite often a no longer habitable environment and would therefore need thorough deep cleaning, plus large amounts of waste removal.

Also a high level of co-ordination with Social Care Teams is required to be undertaken by the Contractors in the course of service delivery.

The estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extension, together with the Call-Off Contracts or Individual Orders and their possible durations.

For the avoidance of doubt, the estimated annual value of the Contract will be approximately 70 000 GBP.

The Framework Agreement will be awarded for an initial term of three (3) years, with the option to extend the Framework Agreement up to one (1) further year.

Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.

Organisations should be aware that due to the nature of the Services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

This Framework Agreement will be reviewed at the end of the Framework Agreement Period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

With the option to extend for one (1) further year.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2 — Specialist Cleaning — East Hertfordshire

Lot No: Lot 2

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKH23

II.2.4)Description of the procurement:

This often involves where properties have deteriorated into quite often a no longer habitable environment and would therefore need thorough deep cleaning, plus large amounts of waste removal.

Also a high level of co-ordination with Social Care Teams is required to be undertaken by the Contractors in the course of service delivery.

The estimated total value of the Framework Agreement is stated in II.1.5 of this notice and is for the initial term inclusive of the approximate value for extension, together with the Call-Off Contracts or Individual Orders and their possible durations.

For the avoidance of doubt, the estimated annual value of the Contract will be approximately 70 000 GBP.

The Framework Agreement will be awarded for an initial term of three (3) years, with the option to extend the Framework Agreement up to one (1) further year.

Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

This Framework Agreement will be reviewed at the end of the Framework Agreement period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

With the option to extend for a further one (1) year.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3 — Specialist Cleaning — South Hertfordshire

Lot No: Lot 3

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKH23

II.2.4)Description of the procurement:

This often involves where properties have deteriorated into quite often a no longer habitable environment and would therefore need thorough deep cleaning, plus large amounts of waste removal.

Also a high level of co-ordination with Social Care Teams is required to be undertaken by the Contractors in the course of service delivery.

For the avoidance of doubt, the estimated annual value of the Contract will be approximately 70 000 GBP.

The Framework Agreement will be awarded for an initial term of three (3) years, with the option to extend the Framework Agreement up to one (1) further year.

Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

Organisations should be aware that due to the nature of the Services provided, any Framework Agreement]formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

This Framework Agreement will be reviewed at the end of the Framework Agreement period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

With the option to extend for up to a further one (1) year.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 4 — Specialist Cleaning — West Hertfordshire

Lot No: Lot 4

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKH23

II.2.4)Description of the procurement:

This often involves where properties have deteriorated into quite often a no longer habitable environment and would therefore need thorough deep cleaning, plus large amounts of waste removal.

Also a high level of co-ordination with Social Care Teams is required to be undertaken by the Contractors in the course of service delivery.

For the avoidance of doubt, the estimated annual value of the Contract will be approximately 70 000 GBP.

The Framework Agreement will be awarded for an initial term of three (3) years, with the option to extend the Framework Agreement up to one (1) further year.

Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

This Framework Agreement will be reviewed at the end of the Framework Agreement period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

With the option to extend for up to a further one (1) year.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 5 — Specialist Cleaning — Surrounding Areas of Hertfordshire

Lot No: Lot 5

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKH23

II.2.4)Description of the procurement:

This often involves where properties have deteriorated into quite often a no longer habitable environment and would therefore need thorough deep cleaning, plus large amounts of waste removal.

Also a high level of co-ordination with Social Care Teams is required to be undertaken by the Contractors in the course of service delivery.

For the avoidance of doubt, the estimated annual value of the Contract will be approximately 70 000 GBP.

The Framework Agreement will be awarded for an initial term of three (3) years, with the option to extend the Framework Agreement up to one (1) further year.

Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

This Framework Agreement will be reviewed at the end of the Framework Agreement period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

With the option to extend for up to a further one (1) year.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 5

In the case of framework agreements, provide justification for any duration exceeding 4 years: N/A.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/08/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/08/2017

Local time: 10:47

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.

To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council’s procurement documents are available within the e-Tendering system.

This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.

If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.com or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:30.

The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.

The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.

The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council’s requirements and remain financially viable to fulfil the requirements under the Framework Agreement.

VI.4)Procedures for review

VI.4.1)Review body

n/a
n/a
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

High Court, Royal Courts of Justice
The Strand
Hertford
WC2A 2LL
United Kingdom

VI.5)Date of dispatch of this notice:

19/07/2017

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