Hertfordshire Police Laundry Services Contract

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Police and Crime Commissioner for Hertfordshire
N/A
Stanborough Road
For the attention of: Jim Bates
AL8 6XF Welwyn Garden City
UNITED KINGDOM
Telephone: +44 1234842363
E-mail: Jim.Bates@Bedfordshire.pnn.police.uk
Fax: +44 1234842009

Internet address(es):

General address of the contracting authority: http://www.bedfordshire.police.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/29016

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15339&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=15339&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Police & Crime Commissioner for Bedfordshire
Headquarters, Woburn Road, Bedfordshire
MK43 9AX Kempston
UNITED KINGDOM

The Police & Crime Commissioner for Cambridgeshire
South Cambridgeshire Hall, Cambourne Business Park, Cambourne
CB23 6EA Cambridge
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

3 Forces Laundry (1).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Kempston.

NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The requirement is for laundry of prisoner and other items which include the following: Blankets, Special Risk Blankets, Green / Track Suit Tops, Green / Tracksuit Trousers, At Risk Safety Tops, At Risk Safety Bottoms, Safety Smock, Bath Towel, Hand Towel, Tea Towels, T Shirts, Laboratory Coats and Plimsolls. The above list is not exclusive and there may also be a requirement to launder other items as directed.

II.1.6)Common procurement vocabulary (CPV)

98311000, 98311100, 98311200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The requirement is for laundry of prisoner and other items which include the following: Blankets, Special Risk Blankets, Green / Track Suit Tops, Green / Tracksuit Trousers, At Risk Safety Tops, At Risk Safety Bottoms, Safety Smock, Bath Towel, Hand Towel, Tea Towels, T Shirts, Laboratory Coats and Plimsolls.
The above list is not exclusive and there may also be a requirement to launder other items as directed.
Estimated value excluding VAT:
Range: between 200 000 and 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 048 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: 3 Forces Laundry

1)Short description

The requirement is for laundry of prisoner and other items which include the following: Blankets, Special Risk Blankets, Green / Track Suit Tops, Green / Tracksuit Trousers, At Risk Safety Tops, At Risk Safety Bottoms, Safety Smock, Bath Towel, Hand Towel, Tea Towels, T Shirts, Laboratory Coats and Plimsolls. The above list is not exclusive and there may also be a requirement to launder other items as directed.

2)Common procurement vocabulary (CPV)

98311000, 98311100, 98311200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: 3 Forces Laundry (2)

1)Short description

The requirement is for laundry of prisoner and other items which include the following: Blankets, Special Risk Blankets, Green / Track Suit Tops, Green / Tracksuit Trousers, At Risk Safety Tops, At Risk Safety Bottoms, Safety Smock, Bath Towel, Hand Towel, Tea Towels, T Shirts, Laboratory Coats and Plimsolls. The above list is not exclusive and there may also be a requirement to launder other items as directed.

2)Common procurement vocabulary (CPV)

98311000, 98311100, 98311200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: 3 Forces Laundry (3)

1)Short description

The requirement is for laundry of prisoner and other items which include the following: Blankets, Special Risk Blankets, Green / Track Suit Tops, Green / Tracksuit Trousers, At Risk Safety Tops, At Risk Safety Bottoms, Safety Smock, Bath Towel, Hand Towel, Tea Towels, T Shirts, Laboratory Coats and Plimsolls. The above list is not exclusive and there may also be a requirement to launder other items as directed.

2)Common procurement vocabulary (CPV)

98311000, 98311100, 98311200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: 3 Forces Laundry (4)

1)Short description

The % discount given if the contractor wins all 3 forces‘ requirements.

2)Common procurement vocabulary (CPV)

98311000, 98311100, 98311200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Public Liability Insurance will be a minimum of 5 000 000 GBP and Employer‘s insurance will be a minimum of 5 000 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The successful tenderer(s) will sign and comply with the Police Forces‘ security and vetting procedures. The successful tenderer(s) will demonstrate sufficient service locations, logistics and service hours to meet the requirements. The successful tenderer(s) will show sufficient laundry station identification to clearly identify police stations‘ laundry. The contractor will commit to working Public Holidays except Christmas Day as normal.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Meeting our requirements. Weighting 4

3. Remedial actions to rectify shortages. Weighting 4

4. Delivery of clean laundry. Weighting 4

5. Matching invoices to costs and work done. Weighting 4

6. Collection of soiled laundry. Weighting 4

7. Inspection, washing, drying and storage of laundry. Weighting 4

8. Disinfection of delivery vans and equipment. Weighting 4

9. Reporting. Weighting 4

10. Bacterial testing and control. Weighting 4

11. Customer care / complaints procedures. Weighting 4

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

O-4-0047-16

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 003 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court (England, Wales and Northern Ireland)
Internet address: https://www.judiciary.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.3.2016