High Level Maintenance and Cleaning Services Portsmouth

High Level Maintenance and Cleaning Services Portsmouth

Portsmouth City Council (the Council) wishes to procure high level maintenance and cleaning services to be delivered at the Spinnaker Tower, Portsmouth. The tower is a 170 metre tall visitor attraction overlooking historical Portsmouth harbour and the Solent.

UK-Portsmouth: Exterior cleaning work for buildings

2013/S 040-064347

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Civic Offices, Guildhall Square
Contact point(s): Asset Management Service
For the attention of: Ivor Watson – Senior Building Surveyor
PO1 2AS Portsmouth
UNITED KINGDOM
Telephone: +44 2392834415
E-mail: Ivor.Watson@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.portsmouth.gov.uk/procurement/index.html

Further information can be obtained from: Portsmouth City Council
Procurement Service Floor 2 Core 3-4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: Procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Procurement Service
Procurement Service Floor 2 Core 3-4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
E-mail: procurement@portsmouthcc.gov.uk
Internet address: http://in-tendhost.co.uk/portsmouthcc

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service Floor 2 Core 3-4, Civic Offices Guildhall Square Portsmouth
PO1 2BJ Portsmouth
UNITED KINGDOM
E-mail: procurement@portsmouthcc.gov.uk
Internet address: http://in-tendhost.co.uk/portsmouthcc/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

High Level Maintenance and Cleaning Services – Spinnaker Tower, Portsmouth
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Spinnaker Tower, Portsmouth.
NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council (the Council) wishes to procure high level maintenance and cleaning services to be delivered at the Spinnaker Tower, Portsmouth. The tower is a 170 metre tall visitor attraction overlooking historical Portsmouth harbour and the Solent.
The contract term will be for a period of 7 years with 2 possible extension periods (3+2+2) after the initial three years subject to performance and agreement by both parties.
The combined estimated value of the contract may be up to GBP 700,000 over the 7 year period; however, due to the variable nature of the service, the Council makes no guarantee of the contract values.
The contract may also be utilised across the Council’s portfolio of properties where appropriate which could lead to an increase in the value of services and works covered by the contract.
The contract will commence not later than 1.6.2013 following the award of the contract on 3.5.2013.
II.1.6)Common procurement vocabulary (CPV)

45452000, 90911300, 50710000, 45442110, 45441000, 45451000, 45453100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The scope of services and associated works covered by the contract includes but is not limited to:
– High level external decorations;
– Mechanical and electrical planned maintenance;
– External cleaning;
– Reactive response provision and associated repairs and works.
Estimated value excluding VAT: 700 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract term will be for a period of 7 years with 2 possible extension periods (3+2+2) after the initial three years subject to performance and agreement by both parties.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As detailed in documentation available at https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in documentation available at https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in documentation available at https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in documentation available at https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in documentation available at https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Minimum level(s) of standards possibly required: As detailed in documentation available at https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in documentation available at https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Minimum level(s) of standards possibly required:
As detailed in documentation available at https://in-tendhost.co.uk/portsmouthcc/aspx/Home

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Pricing. Weighting 80

2. Quality. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

AMS/419576/PCC00479/718841/13/T.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.4.2013 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.4.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2020.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

21.2.2013