High and Low Level Cleaning Tender Northern Ireland

This contract is for the provision of High/Low Level Cleaning Service for Locations and Departments within the Health and Social Care in Northern Ireland. The tender includes 5 Lots.

United Kingdom-Belfast: Cleaning services

2014/S 204-361545

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement and Logistics Service
77 Boucher Cres
For the attention of: Ellen Beck
BT12 6HU Belfast
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.hscbusiness.hscni.net

Address of the buyer profile: https://e-sourcingni.bravosolution.co.uk

Electronic access to information: https://e-sourcingni.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Belfast Health and Social Care Trust

Southern Health and Social Care Trust

Western Health and Social Care Trust

Northern Health and Social Care Trust

South Eastern Health and Social Care Trust

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of High/Low Level Cleaning Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of High/Low Level Cleaning Service.

II.1.6)Common procurement vocabulary (CPV)

90910000, 90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is for the provision of High/Low Level Cleaning Service for Locations and Departments within the Health and Social Care in Northern Ireland. The tender includes 5 Lots (Trusts) which includes various departments and locations within each Lot (Trust). The duration of the contract will be for 3 years from date as stated in the award letter (with the option to extend for up to and including 24 months).
Estimated value excluding VAT:
Range: between 560 000 and 950 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Belfast

1)Short description

2)Common procurement vocabulary (CPV)

90910000, 90911200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register. — Accept the terms and conditions and click ‘I agree’. — Enter your correct business and user details. — Note the username you chose and click ‘Save’ when complete. — You will shortly receive an e-mail with your unique password (please keep this secure) 2. Express an Interest in the tender. — Login to the portal with the username/password. — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). — Click on the relevant PQQ/ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only). — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box 3. Responding to the tender. — Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining). — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 2Lot title: Lot 2 — Northern HSC Trust

1)Short description

2)Common procurement vocabulary (CPV)

90910000, 90911200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register. — Accept the terms and conditions and click ‘I agree’. — Enter your correct business and user details. — Note the username you chose and click ‘Save’ when complete. — You will shortly receive an e-mail with your unique password (please keep this secure) 2. Express an Interest in the tender. — Login to the portal with the username/password. — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). — Click on the relevant PQQ/ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only). — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box 3. Responding to the tender. — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining). — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 3Lot title: Lot 3 — South Eastern HSC Trust

1)Short description

2)Common procurement vocabulary (CPV)

90910000, 90911200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register. — Accept the terms and conditions and click ‘I agree’. — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete. — You will shortly receive an e-mail with your unique password (please keep this secure) 2. Express an Interest in the tender. — Login to the portal with the username/password. — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only). — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box 3. Responding to the tender. — Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining). — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 4Lot title: Lot 4 — Southern HSC Trust

1)Short description

2)Common procurement vocabulary (CPV)

90910000, 90911200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register. — Accept the terms and conditions and click ‘I agree’. — Enter your correct business and user details. — Note the username you chose and click ‘Save’ when complete. — You will shortly receive an e-mail with your unique password (please keep this secure) 2. Express an Interest in the tender. — Login to the portal with the username/password. — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). — Click on the relevant PQQ/ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only). — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining). — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Lot No: 5Lot title: Lot 5 — Western HSC Trust

1)Short description

2)Common procurement vocabulary (CPV)

90910000, 90911200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register. — Accept the terms and conditions and click ‘I agree’. — Enter your correct business and user details. — Note the username you chose and click ‘Save’ when complete. — You will shortly receive an e-mail with your unique password (please keep this secure) 2. Express an Interest in the tender. — Login to the portal with the username/password. — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). — Click on the relevant PQQ/ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box 3. Responding to the tender. — Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining). — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per Tender Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per Tender Documents.
Minimum level(s) of standards possibly required: As per Tender Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per Tender Documents.
Minimum level(s) of standards possibly required:
As per Tender Documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 100

2. Specification conformance

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

14973

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.11.2014 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.11.2014 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 28.11.2014 – 15:05
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register. — Accept the terms and conditions and click ‘continue’. — Enter your correct business and user details. — Note the username you chose and click ‘Save’ when complete. — You will shortly receive an e-mail with your unique password (please keep this secure) 2. Express an Interest in the tender. — Login to the portal with the username/password. — Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). — Click on the relevant PQQ/ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only). — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box 3. Responding to the tender. — Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining). — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: BSO will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.10.2014