High Peak Council Leisure Centre Operation Management Contract

High Peak Borough Council wish to appoint a suitably experienced and competent Leisure operator to deliver leisure services.

United Kingdom-Buxton: Sports facilities operation services

2018/S 179-405710

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

High Peak Borough Council
Town Hall Buxton Derbyshire
Buxton
SK17 6EL
United Kingdom
Contact person: Elaine Hallworth Lead Procurement Officer
Telephone: +44 3451297777
E-mail: procurement@highpeak.gov.uk
NUTS code: UKF1

Internet address(es):Main address: www.highpeak.gov.uk

Address of the buyer profile: http://www.highpeak.gov.uk

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://supplystokeandstaffs.proactishosting.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplystokeandstaffs.proactishosting.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

High Peak Borough Council Leisure Centre Operation Management Contract

Reference number: P3734

II.1.2)Main CPV code

92610000 – IA01

II.1.3)Type of contract

Services

II.1.4)Short description:

High Peak Borough Council wish to appoint a suitably experienced and competent Leisure operator to deliver leisure services and activities at the Council’s Leisure sites to the local and extended communities. We are inviting proposals through an Open tender compliant under Section 7 of the Public Contracts Regulations 2015, to secure a 5 year contract for this service. In addition to the operation of the Leisure centres, there will be a requirement for the operator to lead on capital works projects at the various sites and grounds maintenance responsibilities.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

45400000

50700000

77300000

II.2.3)Place of performance

NUTS code: UKF1

Main site or place of performance:

Glossop, Derbyshire

New Mills, High Peak

Whaley Bridge, High Peak

Buxton, Derbyshire.

II.2.4)Description of the procurement:

This contract is for High Peak Borough Council to appoint a single contractor for the provision of a management operating contract covering leisure facilities, maintenance and associated centre based activity programming in the High Peak region; i.e. in Buxton, Glossop and New Mills Leisure Facilities.

The contract will include additional requirements for Utilities, Capital Construction works (Design and Project Management) and Grounds maintenance responsibilities at leisure sites.

The Council owns 4 Leisure sites across High Peak:

— Buxton Swimming and Fitness Centre, St John’s Road, Buxton, SK17 6BE,

— Glossop Leisure Centre, High Street East, Glossop, SK13 8PN,

— Glossop Swimming Pool, Dinting Road, Glossop, SK13 7DS,

— New Mills Leisure Centre, Hyde Bank Road, New Mills, High Peak, SK22 4BP.

In addition there are the following grass pitches to manage and maintain:

— Cote Heath, Heath grove, Buxton, SK13 7AR (1 adult pitch has potential for 2),

— Pyegrove, Pyegrove Road, Glossop, SK13 8QS (2 adult pitches),

— Newshaw Lane, Newshaw Lane, Hadfield, SK13 2AY (1 adult pitch),

— Memorial Park, Reservoir Road, Whaley Bridge SK23 7BL (1 adult/1 junior pitch* under a joint arrangement with Football club).

The Facilities across the locations, host a mixture of activities and fixed equipment including for example:

— Sports Hall multi-use, Swimming pools, Fitness Suites, Dance Studios, Squash Courts, outdoor hard Courts, Athletics and Cycle Track and Grass pitches.

The current arrangements are outsourced to an Economic Operator under contract, with the arrangement due to expire 31.3.2019. The renewed contract will commence 1.4.2019 until expiry 31.3.2024.

High Peak Borough Council is currently considering its longer term options for future provision of sport and leisure facilities, this contract would be in place to continue the provision of services whilst future Leisure, Health and Sports strategies are being developed.

This procurement is issued under an Open OJEU Procedure under Section 7 of the Public Contracts Regulations 2015.

EOI and requests for information should be registered against REF: DN359530 on the Council’s E-tendering system ProContract via https://supplystokeandstaffs.proactishosting.com

The form of contract will be based on the Sport England standard leisure operating contract as amended to take into account the specific requirements of the opportunity. The Heads of Terms for Lease arrangements is available as part of the suite of (draft) contract documentation. The operator partner will deliver the Council’s Priority Outcomes for health and well-being against the Council’s Corporate Plan objectives.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical quality questions / Weighting: 30

Cost criterion – Name: Commercial proposal / Weighting: 70

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Prospective participants must register an interest against the project on the E-tendering system. ITT documents will be released to participants request messages in the project. For further guidance email: procurement@highpeak.gov.uk

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with Regulations 56 to 65 and other relevant provisions of the Public Contracts Regulations 2015 and as set out in the SSQ.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out in the ITT Specification Document.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/10/2018

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 31/10/2018

Local time: 14:00

Place:

Finance and Procurement.

High Peak Borough Council Offices.

Information about authorised persons and opening procedure:

Designated Officers of the Council in accordance with the Council’s Procurement Procedure Rules.

Lead Procurement Officer — opening.

Finance and Procurement Manager — witness.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The Council will be holding a market engagement day and site visits for participants who meet the minimum requirements for this contract opportunity. Please note that we can only accommodate a limited number of additional visits to the sites.

Information will be made available to registered participants to advise of the engagement day event via the Pro-contract portal project.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Court of Justice, The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales
Royal Court of Justice, The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

He Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract(s) is communicated to Bidders. Bidders or Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made as to the reasons why the Bidder/Applicant was unsuccessful. If an appeal regarding the award of the Contract(s) has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where the Contract(s) has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the Contract(s) has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a fine, and/or order that the duration of the contract(s) be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the Contract(s) is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

High Peak Borough Council
Town Hall Market Place
Buxton
SK17 6EL
United Kingdom
Telephone: +44 3451297777
E-mail: procurement@staffsmoorlands.gov.ukInternet address: www.highpeak.gov.uk

VI.5)Date of dispatch of this notice:

13/09/2018