High Voltage Maintenance Tender Southampton

For the provision of a maintenance contract for high voltage switching equipment at Southampton General Hospital.

United Kingdom-Southampton: Electrical apparatus for switching or protecting electrical circuits

2013/S 219-381536

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospital Southampton NHS Foundation Trust
Tremona Road
Contact point(s): https://www.delta-esourcing.com
SO16 6YD Southampton
UNITED KINGDOM
Telephone: +44 2380825105
Fax: +44 2380825932

Internet address(es):

General address of the contracting authority: http://www.uhs.nhs.uk

Address of the buyer profile: https://www.delta-esourcing.com

Electronic access to information: https://www.delta-esourcing.com

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UHS10270 High Voltage Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKJ32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Electrical apparatus for switching or protecting electrical circuits. Circuit breakers. Magnetic circuit breakers. Electrical circuits. For the provision of a maintenance contract for high voltage switching equipment at Southampton General Hospital.

II.1.6)Common procurement vocabulary (CPV)

31210000, 31212000, 31212300, 31681300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Those suppliers invited to tender will be requested to submit a tender to provide a 5 year planned maintenance only contract to undertake the annual inspection, checks, tests and servicing for the High Voltage (HV) assets at the site as per a given schedule of assets.
This is likely to include, but not be limited to:
Non intrusive visual inspection and functional testing;
Full services maintenance;
Switchgear maintenance
— Six-monthly non-intrusive,
— Twelve monthly non-intrusive functional testing,
— Full Services (frequency as manufacturers’ recommendations),
— Oil circuit breakers,
— Vacuum circuit breakers,
— SF6 Circuit Breakers;
Transformer Maintenance
— Six-monthly non-intrusive,
— Full Services (frequency as manufacturers’ recommendations);
Circuit Protection maintenance
Earthing Maintenance
— Twelve monthly non-intrusive visual inspection,
— Three yearly full services maintenance;
Ancillary Equipment Maintenance
— Batteries and Chargers (frequency as manufacturers’ recommendations),
— Indicator devices (six monthly),
— Cable boxes and terminations (in line with switchgear maintenance),
— Control switches;
Post Fault Maintenance;
Control Monitoring;
Non intrusive visual inspection and functional testing;
Full services maintenance;
Switchgear maintenance
— Six-monthly non-intrusive,
— Twelve monthly non-intrusive functional testing,
— Full Services (frequency as manufacturers’ recommendations),
— Oil circuit breakers,
— Vacuum circuit breakers,
— SF6 Circuit Breakers;
Transformer Maintenance
— Six-monthly non-intrusive,
— Full Services (frequency as manufacturers’ recommendations);
Circuit Protection maintenance
Earthing Maintenance
— Twelve monthly non-intrusive visual inspection,
— Three yearly full services maintenance;
Ancillary Equipment Maintenance
— Batteries and Chargers (frequency as manufacturers’ recommendations),
— Indicator devices (six monthly),
— Cable boxes and terminations (in line with switchgear maintenance),
— Control switches;
Post Fault Maintenance;
Control Monitoring.

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at: http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnaire available for downloading from the Delta e-Tendering portal.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnaire available for downloading from the Delta e-Tendering portal.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire available for downloading from the Delta e-Tendering portal.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnaire available for downloading from the Delta e-Tendering portal.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire available for downloading from the Delta e-Tendering portal.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: As set out in the pre-qualification questionnaire available for downloading from the Delta e-Tendering portal.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UHS10270

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Southampton:-Electrical-apparatus-for-switching-or-protecting-electrical-circuits./828THUY899

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/828THUY899

GO Reference: GO-20131111-PRO-5255953

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University Hospital Southampton NHS Foundation Trust
Tremona Road
SO16 6YD Southampton
UNITED KINGDOM
Telephone: +44 2380825105
Internet address: www.uhs.nhs.uk
Fax: +44 2380825932

Body responsible for mediation procedures

University Hospital Southampton NHS Foundation Trust
Tremona Road
SO16 6YD Southampton
UNITED KINGDOM
Telephone: +44 2380825105
Internet address: www.uhs.nhs.uk
Fax: +44 2380825932

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

University Hospital Southampton NHS Foundation Trust
Tremona Road
SO16 6YD Southampton
UNITED KINGDOM
Telephone: +44 2380825105
Internet address: www.uhs.nhs.uk
Fax: +44 2380825932

VI.5)Date of dispatch of this notice:11.11.2013