Higher Education Sector Mail Services Framework

Higher Education Sector Mail Services Framework

Lot 1 UK Business Mail Services and Lot 2 International Mail Services.

United Kingdom-Leeds: Mail delivery services

2020/S 214-525832

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
NUTS code: UK UNITED KINGDOM
Postal code: LS1 5QX
Country: United Kingdom
Contact person: Andy Hughes
E-mail: a.hughes@neupc.ac.uk
Telephone: +44 1134871756
Internet address(es):
Main address: https://neupc.delta-esourcing.com/
Address of the buyer profile: http://www.neupc.ac.uk

I.1)Name and addresses

Official name: Southern Universities Purchasing Consortium
Postal address: Reading Enterprise Park, University of Reading, Earley Gate, Whiteknights Road
Town: Reading
NUTS code: UK UNITED KINGDOM
Postal code: RG6 6BU
Country: United Kingdom
E-mail: supc@reading.ac.uk
Internet address(es):
Main address: https://www.supc.ac.uk/

I.1)Name and addresses

Official name: London Universities Purchasing Consortia
Postal address: Shropshire House, 179 Tottenham Court Road
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: W1t 7NZ
Country: United Kingdom
E-mail: enquiries@lupc.ac.uk
Internet address(es):
Main address: https://www.lupc.ac.uk

I.1)Name and addresses

Official name: North West Universities Purchasing Consortia
Postal address: Albert House, 17 Bloom Street
Town: Manchester
NUTS code: UK UNITED KINGDOM
Postal code: M1 3HZ
Country: United Kingdom
E-mail: sarah.dye@manchester.ac.uk
Internet address(es):
Main address: https://www.nwupc.ac.uk/

I.1)Name and addresses

Official name: APUC
Postal address: Unit 27, Stirling Business Centre, Wellgreen
Town: Stirling
NUTS code: UK UNITED KINGDOM
Postal code: FK8 2DZ
Country: United Kingdom
E-mail: ang@apuc-scot.ac.uk
Internet address(es):
Main address: http://www.apuc-scot.ac.uk/#&information

I.1)Name and addresses

Official name: Higher Education Purchasing Consortia for Wales
Postal address: 8 th Floor, 30-36 Newport Road
Town: Cardiff
NUTS code: UK UNITED KINGDOM
Postal code: CF24 0DE
Country: United Kingdom
E-mail: h.allaway@wales.ac.uk
Internet address(es):
Main address: http://www.hepcw.ac.uk/members/

I.2)Information about joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./79GN4Z8SZP
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Mail Services

 

Reference number: PMR2006 NE

II.1.2)Main CPV code

64121100 Mail delivery services

II.1.3)Type of contract

Services

II.1.4)Short description:

The NEUPC is leading a tender process to establish a framework for the HE sector for mail services. This will include two lots covering both UK Business Mail Services and International mail services.

 

II.1.5)Estimated total value

Value excluding VAT: 30 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

UK Business Mail Services

 

Lot No: 1

II.2.2)Additional CPV code(s)

60160000 Mail transport by road
60220000 Mail transport by railway
64121100 Mail delivery services
79571000 Mailing services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

 

II.2.4)Description of the procurement:

 

Lot 1 is a new provision for the sector having never been tendered officially previously, the UK domestic business mail lot seeks to award up to 3 suppliers to provide a down stream access provision for business mail services. Bidders would be required to ensure supply chain in place for final mile delivery, potentially provide IT solutions to give institutional efficiencies and establish a confirmed working pattern of collection and delivery on an individual call off basis with institutions.

Advice where required on mail processes and best practice within the UK mail sector

Detailed management information

Ability to structure internal accounts and invoice appropriately as required by members.

Suppliers awarded to either or both lots would be expected to establish a productive relationship with the Postal Operations Group to communicate and advise on best practice.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality — sustainability / Weighting: 10
Quality criterion – Name: Quality — technical ability and service / Weighting: 18
Quality criterion – Name: Contract and framework management / Weighting: 20
Quality criterion – Name: Additional services offered / Weighting: 7
Cost criterion – Name: Price — rate card and retrospective rebate / Weighting: 45

II.2.6)Estimated value

Value excluding VAT: 28 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework will have an initial award of 2 years with two optional 1 year extensions which will be confirmed upon review of the framework and satisfactory performance

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

This framework may be used in relation to funding from (but not limited to) ERDF, ESIF and other external funding programmes.

 

II.2.14)Additional information

 

The framework will be open to all members of the listed HE Consortia whether or not they identify as being subject to PCR2015

For clarity Lot 1 UK Business Mail Services and Lot 2 International Mail Services must be bid for separately. Links to bid for each are below:

Lot 1 UK Business Mail Services- https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./79GN4Z8SZP

 

II.2)Description

II.2.1)Title:

International Mail Services

 

Lot No: 2

II.2.2)Additional CPV code(s)

60160000 Mail transport by road
60220000 Mail transport by railway
60411000 Scheduled airmail transport services
64121100 Mail delivery services
79571000 Mailing services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

 

II.2.4)Description of the procurement:

 

A retender of a previous provision which was for international air mail the scope of the new lot has been redefined simply as International mail services to encourage bidders to propose the best value for money provision for the requirement and not restrict the method of delivery.

Coverage is required for a global mail delivery service including but not restricted to:

Collection from any member institution for outbound delivery to any destination outside of the UK (allowing for prohibited lists).

Inbound services

Advice where required on HMRC regulation and regulation at point of delivery.

Detailed management information

Ability to structure internal accounts and invoice appropriately as required by members.

Suppliers awarded to either or both lots would be expected to establish a productive relationship with the Postal Operations Group to communicate and advise on best practice.

It is intended to award this lot to up to 3 suppliers.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality — sustainability / Weighting: 10
Quality criterion – Name: Quality — technical ability and service / Weighting: 20
Quality criterion – Name: Contract and framework management / Weighting: 20
Quality criterion – Name: Additional services offered / Weighting: 5
Cost criterion – Name: Price — rate card and retrospective rebate / Weighting: 45

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework will have an initial award of 2 years with two optional 1 year extensions which will be confirmed upon review of the framework and satisfactory performance.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

This framework may be used in relation to funding from (but not limited to) ERDF, ESIF and other external funding programmes.

 

II.2.14)Additional information

 

For clarity Lot 1 UK Business Mail Services and Lot 2 International Mail Services must be bid for separately. Links for each are below:

Lot 2 International Mail Services — https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./82UKVBUT9S

The framework will be open to all members of the listed HE Consortia whether or not they identify as being subject to PCR2015.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/01/2021
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/01/2021
Local time: 13:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

For clarity Lot 1 UK Business Mail Services and Lot 2 International Mail Services must be bid for separately. Links to bid for each are below:

Lot 1 UK Business Mail Services — https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./79GN4Z8SZP

Lot 2 International Mail Services — https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./82UKVBUT9S

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Mail-delivery-services./79GN4Z8SZP

To respond to this opportunity, please click here:

https://neupc.delta-esourcing.com/respond/79GN4Z8SZP

GO Reference: GO-20201029-PRO-17294889

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
E-mail: a.hughes@neupc.ac.uk
Telephone: +44 1134871756

VI.4.2)Body responsible for mediation procedures

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
E-mail: a.hughes@neupc.ac.uk
Telephone: +44 1134871756

VI.4.4)Service from which information about the review procedure may be obtained

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United Kingdom
Telephone: +44 1134871756

VI.5)Date of dispatch of this notice:

29/10/2020