Higher Education Signs and Signage Framework

NEUPC is looking to establish a new Framework Agreement which is for the provision of signs and signage products and related services.

United Kingdom-Leeds: Signage

2019/S 068-159805

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NEUPC Ltd
NEUPC Ltd, Phoenix House, 3 South Parade
Leeds
LS1 5QX
United Kingdom
Contact person: Paul Eagleton
Telephone: +44 1134871752
E-mail: admin@neupc.ac.uk
NUTS code: UK

Internet address(es):Main address: http://neupc.ac.uk/

Address of the buyer profile: https://neupc.delta-esourcing.com/

I.1)Name and addresses

APUC (Advanced Procurement for Universities & Colleges)
APUC Limited, Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
E-mail: enquiries@apuc-scot.ac.uk
NUTS code: UKInternet address(es):Main address: http://www.apuc-scot.ac.uk/

I.1)Name and addresses

HEPCW (Higher Education Purchasing Consortium, Wales)
8th Floor, 30-36 Newport Road
Cardiff
CF24 0DE
United Kingdom
E-mail: h.allaway@wales.ac.uk
NUTS code: UKInternet address(es):Main address: http://www.hepcw.ac.uk/

I.1)Name and addresses

LUPC (London Universities Purchasing Consortium)
Shropshire House, 179 Tottenham Court Road
London
W1T 7NZ
United Kingdom
E-mail: enquiries@lupc.ac.uk
NUTS code: UKInternet address(es):Main address: http://www.lupc.ac.uk/

I.1)Name and addresses

NWUPC (North West Universities Purchasing Consortium)
Albert House, 17 Bloom Street
Manchester
M1 3HZ
United Kingdom
E-mail: sarah.dye@manchester.ac.uk
NUTS code: UKInternet address(es):Main address: https://www.nwupc.ac.uk/

I.1)Name and addresses

SUPC (Southern Universities Purchasing Consortium)
Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BZ
United Kingdom
E-mail: supc@reading.ac.uk
NUTS code: UKInternet address(es):Main address: https://www.supc.ac.uk/

I.1)Name and addresses

Crescent Purchasing Ltd (CP Ltd)
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
United Kingdom
E-mail: helpdesk@thecpc.ac.uk
NUTS code: UKInternet address(es):Main address: https://www.thecpc.ac.uk/

I.2)Information about joint procurement

The contract involves joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://neupc.delta-esourcing.com/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HE Signs and Signage Framework

Reference number: EFM2023NE

II.1.2)Main CPV code

34928470

II.1.3)Type of contract

Services

II.1.4)Short description:

NEUPC is looking to establish a new Framework Agreement which is for the provision of signs and signage products and related services. NEUPC intends to award up-to the 7 top ranked bidders to the framework, see the ITT document for full details. As geographic coverage is important, particularly for any under-represented regions, NEUPC reserves the right to increase the numbers of suppliers awarded to the framework to ensure the needs of member universities across the UK are met.

II.1.5)Estimated total value

Value excluding VAT: 8 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

22314000

31523000

31523200

34924000

34992000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

NEUPC is looking to establish a new Framework Agreement which is for the provision of signs and signage products and related services. The intended outcome is a single lot framework available to the Higher Education Sector and Consortia members via the memberships of the UK University Purchasing Consortia. Service provision will include the supply of various signs and signage, and the provision of an end to end solution for signs and signage products including way finding plus consultancy design, management, supply and installation of signage projects and products. The framework will be made available to all members of participating consortia: their respective memberships (found by following the relevant links) are:

http://www.neupc.ac.uk/our-members

https://www.nwupc.ac.uk/our-members

https://www.supc.ac.uk/about-us/our-members/our-members

http://www.apuc-scot.ac.uk/#!/members

http://www.hepcw.ac.uk/members/

http://www.lupc.ac.uk/member-list and

https://www.thecpc.ac.uk/

The framework will be for an initial period of three years, with the option for a further extension period of up-to 12 months to a total period of 4 years. This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call off contracts under this framework may be part funded from external streams, including European Union (EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Management and technical / Weighting: 15

Quality criterion – Name: Marketing / Weighting: 5

Quality criterion – Name: Supply and delivery, installation / Weighting: 20

Quality criterion – Name: Design scenarios / Weighting: 20

Quality criterion – Name: Sustainability / Weighting: 10

Quality criterion – Name: Project management / Weighting: 20

Quality criterion – Name: Warranty and support / Weighting: 10

Cost criterion – Name: Pricing schedule Section 2 — schedule of hourly rates / Weighting: 70

Cost criterion – Name: Pricing schedule Section 3 — product pricing / Weighting: 30

Cost criterion – Name: (Note the overall ITT quality/price weighting is 70 quality/30 price) / Weighting: 0

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The framework is for 36 months with an option for an additional 12 month extension to a maximum of 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The procurement will be conducted via the Delta e-sourcing portal on the notice link. NEUPC is 1 of 6 UK HE purchasing consortia. Consortia membership may change due to realignment or inclusion of new members. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to contract, or cancel the tender.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/05/2019

Local time: 16:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/05/2019

Local time: 09:00

Information about authorised persons and opening procedure:

Tenders will be opened on Delta shortly after close date and time by the procurement category manager as applicable.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

GO Reference: GO-201941-PRO-14698373

VI.4)Procedures for review

VI.4.1)Review body

NEUPC Ltd
Phoenix House, 3 South Parade
Leeds
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/04/2019