Highways Condition Surveys Tender – West Sussex

Highways Condition Surveys Tender – West Sussex

5 Lots. Lot 1: Highway Inventory Data Collection.

United Kingdom-Chichester: Architectural, engineering and surveying services

2020/S 158-386850

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: West Sussex County Council
Postal address: County Hall, West Street
Town: Chichester
NUTS code: UKJ2 Surrey, East and West Sussex
Postal code: PO19 1RG
Country: United Kingdom
Contact person: David Robinson
E-mail: david.robinson@westsussex.gov.uk
Telephone: +44 3302226995
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WSCC DR — Highways Condition Surveys

Reference number: CWSCC – 031316

II.1.2)Main CPV code

71250000 Architectural, engineering and surveying services

II.1.3)Type of contract

Services

II.1.4)Short description:

West Sussex County Council has a Statutory Duty to ensure regular surveys are undertaken to determine the condition of public highways within the County of West Sussex. West Sussex County Council is seeking a Service Provider to undertake such services as described in document 2: the service specification. The tender will be split into the following lots. Contracts will be awarded on a lot by lot basis to the highest scoring bidder for each lot:

— Lot 1: Highway Inventory Data Collection

— Lot 2: Coarse Visual Inspection (CVI) Survey of Unclassified ‘D’ roads and all Roundabouts

— Lot 3: Scanner Survey of A, B and C Roads

— Lot 4: Footway Maintenance Survey

— Lot 5: SCRIM Survey and Site Investigation.

II.1.5)Estimated total value

Value excluding VAT: 464 805.09 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Coarse Visual Inspection (CVI) Survey of Unclassified ‘D’ Roads and all Roundabouts

Lot No: 2

II.2.2)Additional CPV code(s)

71250000 Architectural, engineering and surveying services
71355000 Surveying services

II.2.3)Place of performance

NUTS code: UKJ2 Surrey, East and West Sussex
Main site or place of performance:

The County of West Sussex.

II.2.4)Description of the procurement:

Please see the enclosed tender pack.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 50 502.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for a period of two (2) years from the service commencement date (‘the Initial Period’). The contract may be extended on the same terms and conditions at the Council’s discretion for a further period of up to one (1) year. The maximum duration of the contract period will therefore be three (3) years from the service commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Scanner Survey of A, B and C Roads

Lot No: 3

II.2.2)Additional CPV code(s)

71250000 Architectural, engineering and surveying services
71355000 Surveying services

II.2.3)Place of performance

NUTS code: UKJ2 Surrey, East and West Sussex
Main site or place of performance:

The County of West Sussex.

II.2.4)Description of the procurement:

Please see the enclosed tender pack.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 80 356.62 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for a period of two (2) years from the service commencement date (‘the Initial Period’). The contract may be extended on the same terms and conditions at the Council’s discretion for a further period of up to one (1) year. The maximum duration of the contract period will therefore be three (3) years from the service commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Footway Maintenance Survey

Lot No: 4

II.2.2)Additional CPV code(s)

71250000 Architectural, engineering and surveying services
71355000 Surveying services

II.2.3)Place of performance

NUTS code: UKJ2 Surrey, East and West Sussex
Main site or place of performance:

The County of West Sussex.

II.2.4)Description of the procurement:

Please see the enclosed tender pack.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 123 354.90 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for a period of two (2) years from the service commencement date (‘the Initial Period’). The contract may be extended on the same terms and conditions at the Council’s discretion for a further period of up to one (1) year. The maximum duration of the contract period will therefore be three (3) years from the service commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

SCRIM Survey and Site Investigations

Lot No: 5

II.2.2)Additional CPV code(s)

71250000 Architectural, engineering and surveying services
71355000 Surveying services

II.2.3)Place of performance

NUTS code: UKJ2 Surrey, East and West Sussex
Main site or place of performance:

The County of West Sussex.

II.2.4)Description of the procurement:

Please see the enclosed tender documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 98 091.57 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for a period of two (2) years from the service commencement date (‘the Initial Period’). The contract may be extended on the same terms and conditions at the Council’s discretion for a further period of up to one (1) year. The maximum duration of the contract period will therefore be three (3) years from the service commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Highway Inventory Data Collection

Lot No: 1

II.2.2)Additional CPV code(s)

71250000 Architectural, engineering and surveying services
71355000 Surveying services

II.2.3)Place of performance

NUTS code: UKJ2 Surrey, East and West Sussex
Main site or place of performance:

The County of West Sussex.

II.2.4)Description of the procurement:

The survey comprises the collection of only WSCC highway maintainable inventory items with associated attributes and geometrical values for eastings and northings on point items only. These items are found on all classified and adopted county roads within West Sussex as well as remote footways and cycleways with the exception of trunk roads and motorways which are the responsibility of Highways England. Please see the enclosed tender pack for further details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 112 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for a period of two (2) years from the service commencement date (‘the Initial Period’). The contract may be extended on the same terms and conditions at the Council’s discretion for a further period of up to one (1) year. The maximum duration of the contract period will therefore be three (3) years from the service commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please see the enclosed tender pack.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please see the enclosed tender pack.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Please see the enclosed tender pack.

III.2.2)Contract performance conditions:

Please see the enclosed tender pack.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/09/2020
Local time: 12:01
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: West Sussex County Council
Town: Chichester
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/08/2020