Highways Contracts for London Borough of Redbridge

Highways Contracts for London Borough of Redbridge

Highways Contracts: (A) Civil Engineering and Highway Maintenance (B) Carriageway Treatment and (C) Public Lighting and Testing in the London Borough of Redbridge for the period 1.5.2014 to 30.4.2021.

United Kingdom-Ilford: Highway maintenance work

2013/S 160-278706

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Redbridge
Strategic Procurement, 5th Floor Rear, Lynton House, 255-259 High Road
For the attention of: Martin Brand
IG1 1NN Ilford
UNITED KINGDOM
Telephone: +44 2087083542
E-mail: martin.brand@redbridge.gov.uk
Fax: +44 2087083716

Internet address(es):

General address of the contracting authority: www.londontenders.org

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Highways Contracts: (A) Civil Engineering and Highway Maintenance (B) Carriageway Treatment and (C) Public Lighting and Testing in the London Borough of Redbridge for the period 1.5.2014 to 30.4.2021.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: All sites within the London Borough of Redbridge.
NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Description of Contracts:
Contract A – Civil Engineering and Highway Maintenance;
This Contract comprises Planned Civil Engineering Projects including Footway Refurbishment, Highway Improvement and Drainage Schemes.
The Contract also includes the Highway Emergency and Reactive Response Service to repair and remove hazards from the highway, including flood relief along with maintenance and repairs to footways, carriageways and street furniture, including the supply and delivery of all materials to site. The Service will also provide a 24hr Emergency Standby within the London Borough of Redbridge.
The Contract also incorporates the Cleaning of all Highway Gullies and the construction of Footway Crossings.
Contract B – Carriageway Treatment;
This contract comprises the removal and the supply of Machine Lay Carriageway Materials. The Contract also includes the supply and lay of road markings on the public highway and high-friction and coloured surfacing to carriageways within the London Borough of Redbridge.
Contract C – Public Lighting and Testing;
This contract comprises the maintenance and testing of the Boroughs Public Lighting and Sign Network. The network is made up of approximately 21 000 Street Lighting Units and 6 000 Illuminated Signs and Bollards.
As well as dealing with the reactive and routine maintenance the contract also includes Capital Projects including the replacement of old street lighting columns and street lighting electrical work in connection with Highway Safety Improvement Schemes.
II.1.6)Common procurement vocabulary (CPV)

45233139

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See below for approximate values Excluding VAT;
The approximate value of the Contracts based on 2013/14 spends is as follows:
(A) In the region of 6 000 000 GBP per annum;
(B) In the region of 2 000 000 GBP per annum;
(C) In the region of 2 000 000 GBP per annum.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.5.2014. Completion 30.4.2021

Information about lots

Lot No: 1 Lot title: Civil Engineering and Highway Maintenance

1)Short description

This Contract comprises Planned Civil Engineering Projects including Footway Refurbishment, Highway Improvement and Drainage Schemes.
The Contract also includes the Highway Emergency and Reactive Response Service to repair and remove hazards from the highway, including flood relief along with maintenance and repairs to footways, carriageways and street furniture, including the supply and delivery of all materials to site. The Service will also provide a 24hr Emergency Standby within the London Borough of Redbridge.
The Contract also incorporates the Cleaning of all Highway Gullies and the construction of Footway Crossings.
2)Common procurement vocabulary (CPV)

45233139

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Carriageway Treatment

1)Short description

This contract comprises the removal and the supply of Machine Lay Carriageway Materials. The Contract also includes the supply and lay of road markings on the public highway and high-friction and coloured surfacing to carriageways within the London Borough of Redbridge.
2)Common procurement vocabulary (CPV)

45233139

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Public Lighting and Testing

1)Short description

This contract comprises the maintenance and testing of the Boroughs Public Lighting and Sign Network. The network is made up of approximately 21 000 Street Lighting Units and 6 000 Illuminated Signs and Bollards.
As well as dealing with the reactive and routine maintenance the contract also includes Capital Projects including the replacement of old street lighting columns and street lighting electrical work in connection with Highway Safety Improvement Schemes.
2)Common procurement vocabulary (CPV)

45233139

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: The above is the anticipated number of operators to be invited to tender for each of the three lots but the London Borough of Redbridge reserves the right to invite a sufficient number of suitable candidates in order to ensure genuine competition.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price.. Weighting 70

2. Technical Ability and Quality as more fully described in the tender documents.. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.9.2013 – 20:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.10.2013 – 20:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Following the conclusion of the Contract Period, the Contract may be extended for up to a further 3 years at the sole discretion of the London Borough of Redbridge subject to satisfactory performance of the Contractor.
Under this procurement, the Contractor is required to participate actively in the economic and social regeneration of the community served by the Contracting Authority. Accordingly, Contract performance conditions may relate in particular to social, environmental and economic considerations.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As in I.1

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

The London Borough of Redbridge will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.5)Date of dispatch of this notice:15.8.2013