Highways responsive repairs and maintenance tender

Highways responsive repairs and maintenance tender

Ad-hoc and responsive repairs and maintenance to highways, including street lighting repairs, electrical testing of highways installations, barrier repairs, repairs and installation of highways signs, road markings maintenance, bridge repairs, and traffic control systems maintenance.

UK-Grays: highway maintenance work

2012/S 222-366200

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thurrock Council
Civic Offices, New Road
For the attention of: Carly Connellan
RM17 6SL Grays
UNITED KINGDOM
Telephone: +44 1375652207
E-mail: procurement@thurrock.gov.uk
Fax: +44 1375652251

Internet address(es):

General address of the contracting authority: www.thurrock.gov.uk/business

Address of the buyer profile: http://thurrock.g2b.info/

Electronic access to information: http://thurrock.g2b.info/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Highways responsive repairs and maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKH32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Highway maintenance work. Ad-hoc and responsive repairs and maintenance to highways, including street lighting repairs, electrical testing of highways installations, barrier repairs, repairs and installation of highways signs, road markings maintenance, bridge repairs, and traffic control systems maintenance.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 934UWFY785. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 21.12.2012 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 08452707050 or email helpdesk@delta-esourcing.com.

II.1.6)Common procurement vocabulary (CPV)

45233139

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 3 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Street lighting repairs

1)Short description

Repairs, installation and routine maintenance of illuminated street furniture including street lighting columns, subways, zebra crossings, illuminated bollards and signs and associated cable networks and supply pillars.
2)Common procurement vocabulary (CPV)

50232100, 50800000

3)Quantity or scope

Estimated value excluding VAT: 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Electrical testing of street furniture

1)Short description

Conduct planned electrical and structural testing of illuminated street furniture including street lighting columns, subways, zebra crossings illuminated bollards and signs and associated cable networks and supply pillars.
2)Common procurement vocabulary (CPV)

71632000, 50800000

3)Quantity or scope

Estimated value excluding VAT: 240 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Barrier repairs

1)Short description

Repairs, re-tensioning and replacement of open box beam and Armco crash barriers including traffic management for high speed roads following road traffic incidents.
2)Common procurement vocabulary (CPV)

34928110

3)Quantity or scope

Estimated value excluding VAT: 360 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Highways signs – repairs and installation

1)Short description

Supply and erection of new and removal of damaged highway signs on tubular and lattice posts, street name plates and finger posts to include traffic management for working on high speed roads.
2)Common procurement vocabulary (CPV)

34992200, 45233290

3)Quantity or scope

Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Road markings maintenance

1)Short description

Application and removal of road markings to “A” “B” roads and unclassified roads to include traffic management for working on high speed roads.
2)Common procurement vocabulary (CPV)

34922100

3)Quantity or scope

Estimated value excluding VAT: 120 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Bridge repairs

1)Short description

Construction repairs and maintenance to various bridges relating to damage caused by road traffic incidents, general wear and tear, vandalism etc throughout the borough.
2)Common procurement vocabulary (CPV)

45221119, 45221110, 71631450

3)Quantity or scope

Estimated value excluding VAT: 180 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Traffic control systems maintenance

1)Short description

Maintain a variety of traffic control systems throughout the borough. Maintenance will require 24/7 cover and emergency call-out in the event of road traffic incidents.
2)Common procurement vocabulary (CPV)

50232200, 50232000

3)Quantity or scope

Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of any deposits, guarantees or bonds required by Thurrock Council will be set out in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financial conditions and payment arrangements will be set out in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids must clearly state that the bidding members are a consortium. Thurrock Council reserves the right to require a lead service provider to undertake primary contractual liability or to require that one or more parties are jointly or severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 21
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PS/2012/333
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-20121114-PRO-4385293.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.11.2012