Highways structural maintenance and surface treatments framework agreement

Highways structural maintenance and surface treatments framework agreement

Repair, maintenance and associated services related to roads and other equipment. The scope of the Highways structural maintenance and surface treatments framework agreement, hereinafter referred to as the framework agreement, is for the execution of highway, civil and municipal engineering

UK-Hertford: engineering works and construction works

2012/S 14-022055

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertfordshire County Council
County Hall, Pegs Lane
For the attention of: Peter Brunsch
SG13 8DQ Hertford
UNITED KINGDOM
Telephone: +44 1707344466
E-mail: highwayscontracts.2012@hertshighways.org.uk

Internet address(es):

General address of the contracting authority: www.hertsdirect.org.uk

Electronic access to information: http://supplyhertfordshire.g2b.info/hpf/ following the instructions given in VI.3 (Additional Information).
Electronic submission of tenders and requests to participate: http://supplyhertfordshire.g2b.info/hpf/ following the instructions given in VI.3 (Additional Information).
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Highways structural maintenance and surface treatments framework agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 24 000 000 and 90 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Engineering works and construction works. Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork. Building demolition and wrecking work and earthmoving work. Repair, maintenance and associated services related to roads and other equipment. The scope of the Highways structural maintenance and surface treatments framework agreement, hereinafter referred to as the framework agreement, is for the execution of highway, civil and municipal engineering.
The framework agreement is divided into 3 lots, namely:
Lot 1 Carriageway and footway surface treatments – carriageway surface dressing or micro asphalt, footway micro asphalt or slurry sealing.
Lot 2 Carriageway resurfacing – plane and inlay or overlay work, works to surface course and/or binder course and/or lower layers.
Lot 3 general civil engineering – footway resurfacing including surface treatments and/or reconstruction, drainage repairs and improvements.
II.1.6)Common procurement vocabulary (CPV)

45220000, 45230000, 45110000, 50230000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The values given in this notice are estimates and, given the framework agreement basis of this procurement no value can be guaranteed – the actual value may be more or less than the ranges given in this notice.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 Carriageway and footway surface treatments

1)Short description

Carriageway surface dressing or micro asphalt, footway micro asphalt or slurry sealing.
2)Common procurement vocabulary (CPV)

45220000, 45230000

3)Quantity or scope

Carriageway surface dressing or micro asphalt, footway micro asphalt or slurry sealing.
Estimated value excluding VAT:
Range: between 11 500 000 and 43 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 Carriageway resurfacing

1)Short description

Plane and inlay or overlay work, works to surface course and/or binder course and/or lower layers.
2)Common procurement vocabulary (CPV)

45220000, 45230000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 10 500 000 and 38 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 general civil engineering

1)Short description

Footway resurfacing including surface treatments and/or reconstruction, drainage repairs and improvements.
2)Common procurement vocabulary (CPV)

45220000, 45230000, 50230000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 250 000 and 8 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As stated in the invitation to tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made following acceptance by the banking agents of the Contracting Authority.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

(i) For unincorporated joint ventures it will be necessary for each member of the group to sign an undertaking that they will be jointly and severally bound for the due performance of the framework agreement.
(ii) For single legal entities/incorporated joint ventures submitting an acceptable offer, the consortium must provide a corporate statement of intent to form itself into a single legal entity before any framework agreement can be awarded. Companies must state in their expression of interest to this notice whether it is an Incorporated Joint Venture (stating the date of Incorporation) or an Unincorporated Joint Venture (Joint and Several Liability). In the case of an Unincorporated Joint Venture (Joint and Several Liability) the applicant must also confirm the names of all the contracting entities with the Contracting Authority should they be selected to tender.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the PQQ document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see III.1.4 above.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the pre-qualification questionnaire (PQQ).
Minimum level(s) of standards possibly required: Please refer to the pre-qualification questionnaire (PQQ).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the pre-qualification questionnaire (PQQ).
Minimum level(s) of standards possibly required:
Please refer to the pre-qualification questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HCC Contract Reference Number: HCC1205092 Tender Access Code: XP3V3SP76H
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please read this section carefully as it provides full instructions on how to apply for this requirement Hertfordshire County Council has moved to a new way of e-Tendering and worked closely with its districts and partners to create a joint procurement website called supply Hertfordshire. This website is supported by BiP solutions who provide a system called Delta which is the background platform to Supply Hertfordshire. The pre-qualification process this tender is a two stage process and you will only be invited to tender if you have successfully passed through the pre-qualification questionnaire (PQQ) stage. If you wish to be considered as a tenderer you must complete and submit a completed PQQ via 12 noon on Monday 20.2.2012. PQQs cannot be uploaded after the closing date/time. Step 1: Registering with Supply Hertfordshire:
To participate in this tender you will need to go into http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will be issued with a username and password. (If you have already registered with Delta or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your Username and Password, please click on the forgotten password link below the log in box.) Please keep this username and password secure, and do not pass it to any third parties. Step 2: Completing your PQQ: To complete the PQQ for this tender you will need to go into the response manager area and enter the access code XP3V3SP76H. You will then need to download the relevant PQQ and complete. Any supporting documents should be cross-referenced to the relevant question and detailed in Appendix A of the PQQ. If the Council requires further information concerning your application form, your organisation will be contacted. However, please provide full details and answer all questions, as the Council reserves the right not to ask applicants for any further information or clarification.

Step 3: uploading your completed PQQ Once you have completed your PQQ for this tender exercise you must then “upload” your completed response into the Tenderbox (access code XP3V3SP76H).
Please make sure you have submitted your completed PQQ to the correct access code, the Council will not be held accountable for any errors made by a tenderer in submitting your completed PQQ. If you are experiencing problems, then please contact the Delta helpdesk via email at helpdesk@delta-esourcing.com or call +44 8452707050 (option 2) Monday to Friday (8:30) am – (5:30) pm for further assistance.

The Council reserves the right at any time to cease the tendering process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
Due to the current economic climate, Hertfordshire County Council reserves the right to carry out additional financial checks on all companies tendering for this contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the contract. GO Reference: GO-2012119-PRO-3665563.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Hertfordshire County Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to allow unsuccessful tenderers to raise any complaints before the contract is entered into.
If a complaint between the Council and the tenderer regarding the award of a contract has not been successfully resolved, relevant provisions of the Public Contracts Regulations 2006 (as amended) will apply. The aggrieved party is advised to seek independent legal advice in relation to remedies they can pursue under the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Please refer to VI.4.2
Hertford

VI.5)Date of dispatch of this notice:19.1.2012