Highways Technical Inspections and Testing Services

Rotherham MBC
Corporate Procurement Service, Resources Directorate, Riverside House, Main Street
For the attention of: Ms Lorna Byne
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709334159
E-mail: lorna.byne@rotherham.gov.uk
Fax: +44 1709376285

Internet address(es):

General address of the contracting authority: http://www.rotherham.gov.uk/

Address of the buyer profile: http://www.yortender.co.uk

Electronic access to information: http://www.yortender.co.uk

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk

Further information can be obtained from: Rotherham MBC
Corporate Procurement Service, Resources Directorate,Riverside House, Main Street
For the attention of: Miss Lorna Byne
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709334159
E-mail: lorna.byne@rotherham.gov.uk
Fax: +44 1709376285

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Rotherham MBC
Corporate Procurement Service, Resources Directorate,Riverside House, Main Street
Contact point(s): e
For the attention of: Miss Lorna Byne
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709334159
E-mail: lorna.byne@rotherham.gov.uk
Fax: +44 1709376285

Tenders or requests to participate must be sent to: Rotherham MBC
Corporate Procurement Service, Resources Directorate,Riverside House, Main Street
For the attention of: Miss Lorna Byne
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709334159
E-mail: lorna.byne@rotherham.gov.uk
Fax: +44 1709376285

Regional or local authority

General public services
Housing and community amenities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Doncaster Metropolitan Borough Council
Civic Office, Waterdale
DN1 3BU Doncaster
UNITED KINGDOM

Barnsley Metropolitan Borough Council
Gateway Plaza, Off Sackville Street
S70 2RD Barnsley
UNITED KINGDOM

City of Bradford Metropolitan District Council
City Hall, Channing Way
BD1 1HY Bradford
UNITED KINGDOM

Calderdale Council
Town Hall, Crossley Street
HX1 1UJ Halifax
UNITED KINGDOM

Kirklees Council
The Town Hall, Ramsden Street
HD1 2TA Huddersfield
UNITED KINGDOM

Leeds City Council
Civic Hall, Calverley Street
LS1 1UR Leeds
UNITED KINGDOM

Wakefield Council
Town Hall, Wood Street
WF1 2HQ Wakefield
UNITED KINGDOM

14-097 Highways Technical Inspections and Testing Services.

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKE

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 1 200 000 GBP

Rotherham Metropolitan Borough Council (RMBC) acting on behalf of the ‘Yorkshire Authorities Surveys Group’ who have agreed to work in collaboration for the procurement of a single framework agreement for the provision of Highway Technical Inspections and Testing Services for their respective administrative areas.
The framework will be let for 2 years with the option to extend for a further 2 12-month periods.
One or more other Local Authorities/or public bodies may choose to access the concluded framework in the future subject to the capacity of the tenderer.
It is estimated that the value of spend to be directed via this agreement is in the region of GBP 0 to GBP 1 200 000 over the four year duration, however this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs.
Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Borough Council, one or more of the other Local Authorities within the Yorkshire and Humber Region may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so.

Where any of the Local Authorities within the Yorkshire and Humber Region elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained herein. Details of the Local Authorities can be found athttp://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

Other local authorities in the United Kingdom who will be entitled to call-off orders under the agreement can be found athttp://openlylocal.com/councils/all

71630000, 71631000, 71631480

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

The tender relates to the following Seven LOTS of Survey requirements
Lot 1 — Coarse Visual Inspection Surveys (CVI)
Ref Appendix 5 — Indicative Survey Programme estimated requirements for the 2016 Programme are 2 589 Lane Lengths (km) and 500 Lane Lengths (km) (Local Rules Apply).
Lot 2 — Detailed Visual Inspection Surveys (DVI)
Ref Appendix 5 — Indicative Survey Programme estimated requirements for the 2016 Programme are 0 Lane Lengths (km).
Lot 3 — SCANNER Surveys
Ref Appendix 5 — Indicative Survey Programme estimated requirements for the 2016 Programme are 3 669 Lane Lengths (km).
Lot 4 — SCRIM Surveys
Ref Appendix 5 — Indicative Survey Programme estimated requirements for the 2016 Programme are 4 393 Lane Lengths (km).
Lot 5 — Griptester Surveys
Ref Appendix 5 — Indicative Survey Programme estimated requirements for the 2016 Programme are 25 sites.
Lot 6 — Footway Enhanced Surveys (FNS)
Ref Appendix 5 — Indicative Survey Programme estimated requirements for the 2016 Programme are 1 222 Lane Lengths (km).
Lot 7 — Footway Asset Surveys (FAS)
Ref Appendix 5 — Indicative Survey Programme estimated requirements for the 2016 Programme are 1 600 Lane Lengths (km).
It is estimated that the value of spend to be directed via this agreement is in the region of GBP 0 to GBP 1 200 000 over the 4 year duration, however this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs.
The framework will be let for 2 years with the option to extend for a further 2 12-month periods.
1 or more other Local Authorities/or public bodies may choose to access the concluded framework in the future subject to the capacity of the tenderer.
Estimated value excluding VAT:
Range: between 0 and 1 200 000 GBP

Options: no

This contract is subject to renewal: no

Duration in months: 48 (from the award of the contract)

Carry out Coarse Visual Inspection (CVI) Surveys to determine the condition of the road/footwaysurface.

71630000, 71631480, 71631000

Please refer to Appendix 5 — Indicative Survey Programme within the tender documents available from:http://www.yortender.co.uk/procontract/supplier.nsf by using the reference 9PXA-BKW604.

This document provides estimated requirements for the 2016 Programme indicated as 2589 Lane Lengths (km) and 500 Lane Lengths (km) (Local Rules Apply) for this lot.
The framework will be let for 2 years with the option to extend for a further 2 12-month periods.
One or more other Local Authorities/or public bodies may choose to access the concluded framework in the future subject to the capacity of the tenderer.
It is estimated that the value of spend to be directed via this agreement is in the region of GBP 0 to GBP 1 200 000 over the four year duration, however this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs.
This tender relates to 7 lots of services. Tenderers may submit prices for some or all of the lots shown. The framework will be awarded on an individual lot basis although tenderers can be awarded several lots.
Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Borough Council, one or more of the other Local Authorities within the Yorkshire and Humber Region may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so.

Where any of the Local Authorities within the Yorkshire and Humber Region elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained herein. Details of the Local Authorities can be found athttp://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

Other local authorities in the United Kingdom who will be entitled to call-off orders under the agreement can be found athttp://openlylocal.com/councils/all

Duration in months: 48 (from the award of the contract)

Carry out Detailed Visual Inspection (DVI) Surveys to determine the condition of the road/footwaysurface.

71630000, 71631480

Please refer to Appendix 5 — Indicative Survey Programme within the tender documents available from:http://www.yortender.co.uk/procontract/supplier.nsf by using the reference 9PXA-BKW604.

This document provides estimated requirements for the 2016 programme indicated as 0 at present for this lot.
The framework will be let for 2 years with the option to extend for a further 2 12-month periods.
One or more other Local Authorities/or public bodies may choose to access the concluded framework in the future subject to the capacity of the tenderer.
It is estimated that the value of spend to be directed via this agreement is in the region of GBP 0 to GBP 1 200 000 over the four year duration, however this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs.
This tender relates to 7 lots of services. Tenderers may submit prices for some or all of the lots shown. The framework will be awarded on an individual lot basis although tenderers can be awarded several lots.
Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Borough Council, one or more of the other Local Authorities within the Yorkshire and Humber Region may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so.

Where any of the Local Authorities within the Yorkshire and Humber Region elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained herein. Details of the Local Authorities can be found athttp://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

Other local authorities in the United Kingdom who will be entitled to call-off orders under the agreement can be found athttp://openlylocal.com/councils/all

Duration in months: 48 (from the award of the contract)

Carry out Surface Condition Assessment of the National Network of Roads (Scanner) Surveys tomeasure the condition of the road surface under normal traffic speeds.

71630000, 71631480

Please refer to Appendix 5 — Indicative Survey Programme within the tender documents available from:http://www.yortender.co.uk/procontract/supplier.nsf by using the reference 9PXA-BKW604.

This document provides estimated requirements for the 2016 Programme indicated as 3669 Lane Lengths (km) for this lot.
The framework will be let for 2 years with the option to extend for a further 2 12-month periods.
1 or more other Local Authorities/or public bodies may choose to access the concluded framework in the future subject to the capacity of the tenderer.
It is estimated that the value of spend to be directed via this agreement is in the region of GBP 0 to GBP 1 200 000 over the four year duration, however this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs.
This tender relates to 7 lots of services. Tenderers may submit prices for some or all of the lots shown. The framework will be awarded on an individual lot basis although tenderers can be awarded several lots.
Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Borough Council, one or more of the other Local Authorities within the Yorkshire and Humber Region may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so.

Where any of the Local Authorities within the Yorkshire and Humber Region elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained herein. Details of the Local Authorities can be found athttp://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

Other local authorities in the United Kingdom who will be entitled to call-off orders under the agreement can be found athttp://openlylocal.com/councils/all

Duration in months: 48 (from the award of the contract)

Carry out Sideway-force Coefficient Routine Investigation Machine (SCRIM) Surveys to measure thewet skid resistance of the surface of the road.

71630000, 71631480, 71631000

Please refer to Appendix 5 — Indicative Survey Programme within the tender documents available from:http://www.yortender.co.uk/procontract/supplier.nsf by using the reference 9PXA-BKW604.

This document provides estimated requirements for the 2016 Programme indicated as 4393 Lane Lengths (km) for this lot.
The framework will be let for 2 years with the option to extend for a further 2 12-month periods.
1 or more other Local Authorities/or public bodies may choose to access the concluded framework in the future subject to the capacity of the tenderer.
It is estimated that the value of spend to be directed via this agreement is in the region of GBP 0 to GBP 1 200 000 over the four year duration, however this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs.
This tender relates to 7 lots of services. Tenderers may submit prices for some or all of the lots shown. The framework will be awarded on an individual lot basis although tenderers can be awarded several lots.
Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Borough Council, one or more of the other Local Authorities within the Yorkshire and Humber Region may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so.

Where any of the Local Authorities within the Yorkshire and Humber Region elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained herein. Details of the Local Authorities can be found athttp://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

Other local authorities in the United Kingdom who will be entitled to call-off orders under the agreement can be found athttp://openlylocal.com/councils/all

Duration in months: 48 (from the award of the contract)

Carry out Griptester surveys to measure skid resistance on road surfaces. Griptester surveys may berequired on sites (typically roundabouts) on Major and Minor roads.

71630000, 71631480

Please refer to Appendix 5 — Indicative Survey Programme within the tender documents available from:http://www.yortender.co.uk/procontract/supplier.nsf by using the reference 9PXA-BKW604.

This document provides estimated requirements for the 2016 Programme indicated as 25 sites for this lot.
The framework will be let for 2 years with the option to extend for a further 2 12-month periods.
1 or more other Local Authorities/or public bodies may choose to access the concluded framework in the future subject to the capacity of the tenderer.
It is estimated that the value of spend to be directed via this agreement is in the region of GBP 0 to GBP 1 200 000 over the four year duration, however this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs.
This tender relates to 7 lots of services. Tenderers may submit prices for some or all of the lots shown. The framework will be awarded on an individual lot basis although tenderers can be awarded several lots.
Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Borough Council, one or more of the other Local Authorities within the Yorkshire and Humber Region may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so.

Where any of the Local Authorities within the Yorkshire and Humber Region elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained herein. Details of the Local Authorities can be found athttp://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

Other local authorities in the United Kingdom who will be entitled to call-off orders under the agreement can be found athttp://openlylocal.com/councils/all

Duration in months: 48 (from the award of the contract)

Carry out Footway Enhanced Network Surveys (FNS).

71630000, 71631480, 71631000

Please refer to Appendix 5 — Indicative Survey Programme within the tender documents available from:http://www.yortender.co.uk/procontract/supplier.nsf by using the reference 9PXA-BKW604.

This document provides estimated requirements for the 2016 programme indicated as 1 222 Lane Lengths (km) for this lot.
The framework will be let for 2 years with the option to extend for a further 2 12-month periods.
1 or more other Local Authorities/or public bodies may choose to access the concluded framework in the future subject to the capacity of the tenderer.
It is estimated that the value of spend to be directed via this agreement is in the region of GBP 0 to GBP 1 200 000 over the four year duration, however this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs.
This tender relates to 7 lots of services. Tenderers may submit prices for some or all of the lots shown. The framework will be awarded on an individual lot basis although tenderers can be awarded several lots.
Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Borough Council, one or more of the other Local Authorities within the Yorkshire and Humber Region may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so.

Where any of the Local Authorities within the Yorkshire and Humber Region elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained herein. Details of the Local Authorities can be found athttp://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

Other local authorities in the United Kingdom who will be entitled to call-off orders under the agreement can be found athttp://openlylocal.com/councils/all

Duration in months: 48 (from the award of the contract)

Carry out Footway Asset Surveys (FAS) to collect both the footway inventory inclusive of surfacetype and area, at the same time as the amount of defective area found.

71630000, 71631480, 71631000

Please refer to Appendix 5 — Indicative Survey Programme within the tender documents available from:http://www.yortender.co.uk/procontract/supplier.nsf by using the reference 9PXA-BKW604.

This document provides estimated requirements for the 2016 programme indicated as 1 600 Lane Lengths (km) for this lot.
The framework will be let for 2 years with the option to extend for a further 2 12-month periods.
1 or more other Local Authorities/or public bodies may choose to access the concluded framework in the future subject to the capacity of the tenderer.
It is estimated that the value of spend to be directed via this agreement is in the region of GBP 0 to GBP 1 200 000 over the four year duration, however this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs.
This tender relates to 7 lots of services. Tenderers may submit prices for some or all of the lots shown. The framework will be awarded on an individual lot basis although tenderers can be awarded several lots.
Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Borough Council, one or more of the other Local Authorities within the Yorkshire and Humber Region may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so.

Where any of the Local Authorities within the Yorkshire and Humber Region elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained herein. Details of the Local Authorities can be found athttp://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4

Other local authorities in the United Kingdom who will be entitled to call-off orders under the agreement can be found athttp://openlylocal.com/councils/all

Duration in months: 48 (from the award of the contract)

As defined in the tender documents.

As defined in the tender documents.

As defined in the tender documents.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As defined in the tender documents.

Information and formalities necessary for evaluating if the requirements are met: As defined in the tender documents.

Information and formalities necessary for evaluating if the requirements are met: As defined in the tender documents.
Minimum level(s) of standards possibly required: As defined in the tender documents.

Information and formalities necessary for evaluating if the requirements are met:
As defined in the tender documents.
Minimum level(s) of standards possibly required:
As defined in the tender documents.

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Open

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

14-097 Highways Technical Inspections and Testing Services 9PXA-BKW604

Time limit for receipt of requests for documents or for accessing documents: 12.1.2016 – 12:00
Payable documents: no

12.1.2016 – 12:00

2.12.2015

English.

in days: 120 (from the date stated for receipt of tender)

Date: 12.1.2016 – 13:00
Persons authorised to be present at the opening of tenders: no

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

Interested parties can download the tender documents directly from:http://www.yortender.co.uk/procontract/supplier.nsf by using the reference 9PXA-BKW604. If you are not registered on the YORtender system, you can register free at www.yortender.co.uk to find out about contract opportunities across the Yorkshire & Humber Region. The tender documentation should be completed and returned by no later than 12.00 noon onTuesday 12.1.2016. Late submissions will not be accepted. All correspondence in relation to this tender will be carried out through the YORtender system. This agreement will provide Councils in South and West Yorkshire with a framework of organisations that can provide competitive rates and services for a range of highway type inspection, and testing services. The ‘Yorkshire Authorities Survey Group’ consists of the following Councils:-— Rotherham Metropolitan Borough Council— Doncaster Metropolitan Borough Council— Barnsley Metropolitan Borough Council— City of Bradford Metropolitan District Council— Calderdale Council— Kirklees Council— Leeds City Council— Wakefield Council The framework may be utilised by the Local Authorities mentioned above and other Authorities who may wish to access the framework throughout its duration. Rotherham MBC will fulfil the role of ‘Contract Administrator’ only; all service administrative functions will be performed by a representative from each of the Authorities who access the agreement providing a Geographic contact within each area. Tenderers should be aware that although the contracting authority for the purposes of this procurement is Rotherham Borough Council, one or more of the other Local Authorities within the Yorkshire and Humber Region may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so. Where any of the Local Authorities within the Yorkshire and Humber Region elects to do so a legally binding contract shall be created between the Contractor and that Local Authority on the terms and conditions contained herein. Details of the Local Authorities can be found athttp://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4Other local authorities in the United Kingdom who will be entitled to call-off orders under the agreement can be found at http://openlylocal.com/councils/all

Simon Bradley
RMBC Procurement, Riverside House, Main Street
S60 1AE Rotherham
UNITED KINGDOM
E-mail: simon.bradley@rotherham.gov.uk

Body responsible for mediation procedures

Simon Bradley
RMBC Procurement, Riverside House, Main Street
S60 1AE Rotherham
UNITED KINGDOM
E-mail: simon.bradley@rotherham.gov.uk

Precise information on deadline(s) for lodging appeals: Simon Bradley.

Simon Bradley
RMBC Procurement, Riverside House, Main Street
S60 1AE Rotherham
UNITED KINGDOM
E-mail: simon.bradley@rotherham.gov.uk

27.11.2015