North and Mid Wales Highways Tender – North and Mid Wales Trunk Road Consultancy Services

Highways Tender – North and Mid Wales Trunk Road Consultancy Services

North and Mid Wales Trunk Road Agent Multi-Disciplinary Consultancy Services Framework.

United Kingdom-Caernarfon: Engineering services

2013/S 212-368026

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gwynedd Council
Council Offices, Stryd y Jel
For the attention of: Carwyn James
LL55 1SH Caernarfon
UNITED KINGDOM
Telephone: +44 1286685018
E-mail: nmwtraframework@gwynedd.gov.uk

Internet address(es):

General address of the contracting authority: www.gwynedd.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0361

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: Gwynedd Council
Council Offices, Stryd y Jel
For the attention of: Carwyn James
LL55 1SH Caernarfon
UNITED KINGDOM
Telephone: +44 1286685018
E-mail: nmwtraframework@gwynedd.gov.uk
Internet address: www.etenderwales.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

North and Mid Wales Trunk Road Agent Multi-Disciplinary Consultancy Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: North and Mid Wales.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This process shall be conducted using the E-tender portal at www.etenderwales.bravosolution.co.uk.

Gwynedd Council acts as the North & Mid Wales Trunk Road Agent (NMWTRA) on behalf of Welsh Government in the maintenance, improvement and operation of the trunk road network in North and Mid Wales.
The Agency is based on a partnership of the 8 Unitary Local Authorities in the region, namely Ceredigion County Council, Conwy County Borough Council, Denbighshire County Council, Flintshire County Council, Gwynedd Council, the Isle of Anglesey County Council, Powys County Council and Wrexham County Borough Council (Collectively known as the Partner Authorities).
NMWTRA and its Partner Authorities wish to set up a Framework arrangement for the provision of multi-disciplinary consultancy services.
The new Consultancy Framework will be used by NMWTRA for Trunk Road commissions and may also be used by any of the Partner Authorities for county commissions.
Use of the Framework for county commissions is entirely at the discretion of individual Partner Authority and acting as the Employer under the Contract.
NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code 40145 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

71300000, 71311000, 71311100, 71311210, 71312000, 71313000, 71320000, 71322000, 71322100, 71322500, 71332000, 71333000, 71334000, 71521000, 71541000, 71600000, 71631400, 72315000, 71242000, 71244000, 79994000, 45243000, 71400000, 45246400, 63712300, 63712320, 34993100, 45221248

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Welsh Trunk Road network is administered in two geographical areas comprising North & Mid Wales and South Wales. Gwynedd Council has been appointed by the Welsh Government as the Lead Authority for the North & Mid Wales Region and will cover the administrative areas of:
— Isle of Anglesey County Council
— Ceredigion County Council
— Conwy County Borough Council
— Denbighshire County Council
— Flintshire County Council
— Gwynedd Council
— Powys County Council
— Wrexham County Borough Council
Work Packages shall be commissioned through the Framework across the region of North and Mid Wales bounded by the above Partner Authority areas.
The key outcomes we are expecting from this new Framework include:
— Establishing a flexible procurement mechanism to provide NMWTRA and its constituent Partner Authorities with ready access to sustainable high quality mutli-disciplinary consultancy services at competitive prices.
— Building relationships between NMWTRA, its constituent Partner Authorities, the private sector and other stakeholders based on a strong partnering ethos.
The Framework Disciplines will be in accordance with the CPV (Common Procurement Vocabulary) codes and the following descriptions:
— Highway design
— Design and detailing of new structures
— Project management
— General civil engineering design
— Assessment/modification/strengthening/repair of existing structures
— Transport planning, including transport appraisal (WelTAG etc.)
— Tunnel management and engineering
— Traffic engineering, intelligent transport systems and associated specialisms
— Network/incident management
— Asset management
— CDM co-ordination
— Engineering surveying
— Strategy preparation
— Contract preparation, administration and site supervision
— Geotechnical desk studies, design of ground investigation and geotechnical design
— Road safety audits
— Cost/benefit analysis
— Cost Consultancy
— Mechanical and electrical engineering consultancy services
— Management/supervision of demolition projects
— Coastal protection and land drainage
— Environmental Management, Engineering, Surveying and Supervision
The Frameworks’ period of contract will be 3 years + an option for a 1 year extension
The Tender assessment criteria will be Quality/Price – 70/30%
Community Benefits shall form a non core component to the tendering process and will not be assessed.
The Community Benefits Strategy Template can be found in the Frameworkk Agreement Document.
Lot 1 – Commissions greater than 50,000 GBP
Four suppliers shall be awarded places on Lot 1 of the Framework and the allocation of work shall be through Quotation Procedure (mini competition).
Lot 2 – Commissions in the range 0 to 50,000 GBP
Commissions shall be allocated to a Single Supplier with First and Second Reserve Suppliers. The Single supplier shall be the Consultant with the highest overall quality/cost score and the reserves with the second and third highest quality/cost scores, respectively.
The anticipated value of the Framework over the three years shall be in the range of 3,000,000 GBP and 6,000,000 GBP this is an estimated value and cannot be guaranteed.
Tenderers should ensure they are able to fulfill the full Scope of Services.
Estimated value excluding VAT:
Range: between 3 000 000 and 6 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Framework shall be for a period of three years with a potential extension to the contract for a further twelve months.
II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Works Packages in excess of 50k GBP

1)Short description

Four Consultants shall be nominated to the Framework for Lot 1 commissions in excess of 50,000 GBP. Works packages will be commissioned through a mini competition process.
2)Common procurement vocabulary (CPV)

71300000, 71311000, 71311100, 71311210, 71312000, 71313000, 71320000, 71322100, 71322500, 71322000, 71333000, 71334000, 71521000, 71541000, 71600000, 71631400, 72315000, 71242000, 71244000, 79994000, 45243000, 71400000, 45246400, 63712300, 63712320, 34993100, 45221248

3)Quantity or scope

The tenderers should ensure they are able to fulfill the full Scope of works.
Estimated value excluding VAT:
Range: between 2 500 000 and 4 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Works Packages 0 – 50k GBP

1)Short description

The Lot is for allocating Works Packages estimated in the bands of 0 to 50,000 GBP. The Commissions shall be allocated to a Single Supplier with First and Second Reserve Suppliers.
2)Common procurement vocabulary (CPV)

71311000, 71311100, 71322000, 71322100, 71300000, 71311210, 71312000, 71313000, 71320000, 71322100, 71322500, 71332000, 71333000, 71334000, 71521000, 71541000, 71600000, 71631400, 72315000, 71242000, 71244000, 79994000, 45243000, 71400000, 45246400, 63712300, 63712320, 34993100, 45221248

3)Quantity or scope

The Consultant should ensure that they are able to fulfill the full scope of services as listed in the Contract Documents.
Estimated value excluding VAT:
Range: between 500 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As Identified in the Framework Agreement found at www.etenderwales.bravosolution.co.uk

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As identified in the Framework Agreement found at www.etenderwales.bravosolution.co.uk

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a consortium is appointed to the Framework the members of the consortium will be required to form a single legal entity before entering into, or as a term of participation in the Framework. The entity should be supported by Parent Company Guarantees from the Consortium Partners and provide guarantees for the entity. Any formed consortium shall be able to fulfill the full scope of services.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The commissioning model has been developed following a consultation exercise through the Soft Market Sounding Questionnaire issued on July 1st 2013.
This Tender has two lots relating directly to the values of the Works Packages.
Lot One is for Works Packages in excess of 50,000 GBP. Four Consultants shall be placed on the Framework in this Lot and they shall be invited to enter a mini competition (quotation procedure) this will include a quality and financial assessment in response to a Project Brief.
For Lot Two where Works Packages are estimated between 0 and 50,000 GBP; Three Consultants shall be nominated to the Framework and the Works Packages shall be awarded on a First past the post basis with a Second and Third reserve supplier.
The performance of the Consultants shall be evaluated periodically using Key Performance Indicators. A failure to deliver to the expected standard may result in a review of the ranked status of that Consultant.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(4) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
These form part of the Qualification envelope found on www.etenderwales.bravosolution.co.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
The full requirements are in the Qualification Envelope online at www.etenderwales.bravosolution.co.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(5) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(6) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(7) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Please refer to Etender Wales, www.etenderwales.bravosolution.co.uk for the Tender documentation.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

4299
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 128-220169 of 4.7.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

20.12.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 2.12.2013 – 12:00
Place:

NMWTRA Offices.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 + 1 years
VI.2)Information about European Union funds
VI.3)Additional information

This procurement exercise is being conducted wholly online through the EtenderWales portal (www.etenderwales.bravosolution.co.uk).

EtenderWales uses Tendering terms such as Qualification Envelopes, Technical Envelope and Commercial Envelope rather than envelopes A,b and C.
Within the attachment area you will find the Instruction for Tendering and the Framework Agreement which includes the Contract Data and The COmmunity Benefits Template.
In all instances please upload documents where indicated and ensure they are saved with your company’s name and the document title. All uploaded documents (unless indicated otherwise) shall be PDF format.
There are word limits and character limits in some documents and text boxes; there is a maximum of 50mb upload limit for any one document.
Pages in excess of the allowance will be ignored.
The Qualification Envelope is a pass/fail element, your tender will not be considered further should you not satisfy the requirements here.
The Technical Envelope includes the Quality Questions along with other documents such as the Project Experience form.
The Commercial Envelope contains the multiplier Excel spreadsheet which requires completing and uploading for the financial assessment.
(WA Ref:50)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Community Benefits for this framework are Non-Core.
The Tenderer is required to complete the Community Benefits Strategy template found in the Framework Agreement at Annex H. The contents of the Template shall not be assessed as part of the tender process. Successful Consultants shall have the Community Benefits Template incorporated into the conditions of contract.
The Trunk Road Agent understands that the value of the Works Packages may be considered a constraint to implementing Community Benefits. It is believed however that there is an opportunity for Consultants to be innovative in their approach.
The Consultant is encouraged to contact those organisations which may be of use when developing the Template examples of which are listed in the Instructions for Tendering online at EtenderWales.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Cyngor Gwynedd Council
Council Offices Shirehall Street
LL55 1SH Caernarfon
UNITED KINGDOM
E-mail: NMWTRAframework@gwynedd.gov.uk
Telephone: +44 1286685018
Internet address: www.gwynedd.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cyngor Gwynedd Council
Shirehall Street
LL55 1SH Caernarfon
UNITED KINGDOM

VI.5)Date of dispatch of this notice:30.10.2013