Hire of Air Mattresses

Hire of Air Mattresses

Lincoln: hire, maintenance and repair of air mattresses.

UK-Lincoln: repair and maintenance services

2012/S 66-107989

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lincolnshire Community Health Services NHS Trust
Commercial Contracts Department, Cross O’Cliff Court
Contact point(s): Commercial Contracts Manager
For the attention of: Gail Bowman
LN4 2HN Lincoln
Telephone: +44 1522515350
E-mail: gail.bowman@lpct.nhs.uk
Fax: +44 1522515348

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Lincolnshire Partnership NHS Foundation Trust
C/O Commercial Contracts Department, Cross O’Cliff Court
LN4 2HN Lincoln

Lincolnshire Teaching PCT
C/O Commercial Contracts Team, Cross O’Cliff Court
LN4 2HN Lincoln

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

UK – Lincoln: hire, maintenance and repair of air mattresses.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
NUTS code UKF30

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services. To provide a comprehensive hire, maintenance and repair service for air mattresses throughout Lincolnshire. The contract is for 4 years with an option to extend for up to 24 months (2 x 1 yrs).
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To provide a comprehensive hire, maintenance and repair of air mattresses in buildings across the county of Lincolnshire.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees maybe required in certain circumstances. See pre-qualification questionnaire/invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: 1. Personal situation of economic operators including requirements relating to enrolment on professional or trade register;
2. The supplier must register on the Sid4health web site. You can register with Sid4Health by logging onto: www.sid4health.nhs.uk the NHS supplier information database (Sid4Health) is the new pre-qualification an tender support system, and enables the Trusts to access Dunn and Bradstreet reports as part of their evaluation process;

3. The information and/or documents for this opportunity are available on https://www.delta-Esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage suppliers must log in, go to your response manager and add the following Access Code: C9AQ76A2F3.

Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 9.5.2012 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing eSourcing Helpdesk on call +44 8452707050 or e-mail helpdesk@delta-esourcing.com;

4. Do not include any promotional material or any other information other than that requested at this stage;
5. A PQQ will be required to be completed and only companies passing this stage successfully will be invited to tender.
Failure to meet the above criteria may result in disqualification.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 15
Objective criteria for choosing the limited number of candidates: Candidates will be shortlisted on the basis of the criteria referred to in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

9.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-2012330-PRO-3821513.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Lincolnshire Community Health Services NHS Trust
Commercial Contracts Department, Cross O’Cliff Court
LN4 2HN Lincoln
E-mail: gail.bowman@lpct.nhs.uk
Telephone: +44 1522515350
Fax: +44 1522515348

VI.5)Date of dispatch of this notice:30.3.2012