Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Research Councils UK Shared Services Centre
c/o British Antarctic Survey, High Cross, Madingley Road
Contact point(s): Operations & Logistics
For the attention of: Steve Lucas
CB3 0ET Cambridge
Telephone: +44 1223221463
Fax: +44 1223464740
General address of the contracting authority: www.antarctica.ac.uk
Address of the buyer profile: www.antarctica.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Halley Charter Vessel 2012/2013.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 19: Water transport services
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Charter of Ice Strengthened Cargo vessel to remove all surplus, materials, ISO containers, vehicles and demolition waste generated by the construction of a new scientific research facility, Halley VI Station, located on the Brunt Ice Shelf, Antarctica.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The British Antarctic Survey (BAS), a component body of the Natural Environment Research Council (NERC), has a requirement to charter an ice strengthened cargo vessel.
The main task of the charter is for the vessel to load and remove all surplus, materials, ISO containers, vehicles and demolition waste generated by the construction of a new scientific research facility, Halley VI Station, located on the Brunt Ice Shelf, Antarctica. This cargo is to be delivered to Cape Town, South Africa for subsequent disposal.
It is anticipated that the charter will commence in Cape Town with the loading of a small amount of cargo (approx 18 x 20ft hi cube containers) to be delivered to Halley prior to the uplift of the return cargo.
The current estimate of the outgoing cargo from Halley is approximately 5 000 m3 comprising break bulk, ISO containers and vehicles.
The vessel must have suitable ice trading experience and have the means of self loading cargo.
The vessel must be capable of operating on Marine Gas Oil.
The charter period is anticipated to be from December 2012 to end January 2013.
The vessel must arrive at Halley with cargo from Cape Town on or around 7.1.2013.
The vessel must depart Halley with its outgoing cargo on or before 17.1.2013.
Estimated value excluding VAT:
Range: between 600 000 and 1 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 20.12.2012. Completion 31.1.2013
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment terms to be confirmed in due course.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Potential suppliers will be excluded if one of the following applies: the supplier is in a state of bankruptcy, insolvency, compulsory winding up, administration, receivership,composition with creditors or any analogous state, or subject to relevant proceedings, has been convicted of a criminal offence related to the business or professional misconduct, has committed an act of grave misconduct in the course of business, has not fulfilled obligations relating to the payment of taxes, is guilty of serious misrepresentation in supplying information required by the authority, is not in the possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Potential suppliers will be asked to confirm the following: Company details, Financial and Legal status, Evidence of Quality systems, Staffing levels, Capability, Relevant experience, Health & Safety policy, and, Previous similar contracts undertaken.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Reports from credit bureaux and banker’s references may be sought in due course.
Information and formalities necessary for evaluating if the requirements are met:
Contractors must demonstrate that they are able to provide an appropriate vessel with sufficient cargo capacity, the means to self load cargo, and a crew with the necessary experience, skills and qualifications to undertake the charter.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The charter vessel must be manned by appropriately qualified, skilled and experienced mariners.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 2.7.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.7.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no
VI.4.3)Service from which information about the lodging of appeals may be obtained