Home and/or Community Based Support – Approved Provider DPS

Home and/or Community Based Support – Approved Provider DPS

The Borough Council of Bolton is prepared to receive tenders to be included on the dynamic purchasing system for home support and/or community and community based support.

United Kingdom-Bolton: Other community, social and personal services

2020/S 019-041975

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Borough Council of Bolton
Postal address: 3rd Floor Bolton Town Hall, Victoria Square
Town: Bolton
NUTS code: UKD3
Postal code: BL1 1RU
Country: United Kingdom
Contact person: Mr Irfan Oomer
E-mail: irfan.oomer@bolton.gov.uk
Internet address(es):Main address: http://www.bolton.gov.uk/

Address of the buyer profile: http://www.bolton.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.the-chest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.the-chest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Q068 — Dynamic Purchasing System (DPS) for Home and/or Community Based Support — Approved Provider

Reference number: DN459786

II.1.2)Main CPV code

98000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Borough Council of Bolton (‘the Authority’) is prepared to receive tenders to be included on the dynamic purchasing system for home support and/or community and community based support which will be subject to the information, specification and tender package enclosed.

The home care service has a vital role to play in ensuring those with life-long support needs and their carers, are able to live well and those who develop support needs in older age are able to age well and live independently in the community for as long as possible with the support of their carers.

Analysis of the demand for home care services in Bolton shows areas of high demand in the main centres of the borough, where the Authority has a duty to meet needs wherever they arise for the entirety of the borough. The service has seen sustained increases in demand, with an increase in the number of service users of 6 % in 2017/18 and 1 % in 2018/19.

The Authority must ensure that all home care providers delivering care to service users on behalf of the Authority have a formal written contract in place and meet key legal requirements. In December 2019, the Authority currently purchases approx 1 800 home care packages of which approx.1 580 packages are placed with the 11 providers on the home support and community based support framework agreement and a further 250 home care packages are placed with providers known as ‘Spot Providers’.

This tender process is carried out to support the existing contractual arrangements and those spot providers currently delivering the service will need to take part in this tender, as those current providers who do not bid will not be offered new work and existing packages held may be re-commissioned following an individual service user review. From this tender process, any provider that meets the Authority’s tender evaluation criteria, will be appointed to the dynamic purchasing system (DPS). These providers will be known as approved providers.

II.1.5)Estimated total value

Value excluding VAT: 10 923 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Service User Group 1 — Home Support for Adults with Support Needs Aged 18 and Over

Lot No: 1

II.2.2)Additional CPV code(s)

98000000

II.2.3)Place of performance

NUTS code: UKD36
Main site or place of performance:

Metropolitan Borough of Bolton.

II.2.4)Description of the procurement:

Service User Group 1 — home support for adults with support needs aged 18 and over whose primary need includes:

— some degree of physical disability,

— and/or organic mental health issues (including dementia),

— and/or sensory impairment,

— and/or acquired brain injury.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Quality criterion – Name: Social value / Weighting: 20
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 39
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Community Based Support for Adults with Support needs Aged 18 and Over

Lot No: 2

II.2.2)Additional CPV code(s)

98000000

II.2.3)Place of performance

NUTS code: UKD36
Main site or place of performance:

Metropolitan Borough of Bolton.

II.2.4)Description of the procurement:

Community based support for adults with support needs aged 18 and over, whose primary need includes:

— a functional mental illness,

— and/or learning disabilities,

— and/or Autism,

— and/or Asperger’s syndrome.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Quality criterion – Name: Social value / Weighting: 20
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 39
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

This is a Dynamic Purchasing Purchasing System which allows providers to enter the DPS during its term as per the requirements stated within the Invitation to Tender.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/02/2020
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 39 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/02/2020
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The Borough Council of Bolton
Postal address: Victoria Square
Town: Bolton
Postal code: BL1 1RU
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: The Borough Council of Bolton
Postal address: Victoria Square
Town: Bolton
Postal code: BL1 1RU
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority reserves the right not to award any dynamic purchasing system (DPS) as a result of the procurement process initiated by this notice and will not be liable for any costs incurred by candidates. Interested parties must log on The Chest by way of expression of interest. The Authority is using the eBusiness portal known as The Chest. Applicants will need to register their details at the following link: https://www.the-chest.org.uk Once registered, applicants will be emailed a username and password which will allow applicants to gain access to the ITT. Applicants will need to electronically submit the completed questionnaire and accompanying documentation via the online portal by 16.00 on 26.2.2020. The DPS period will be for 27 months with the option to extend for 12 months.

This is a contract notice. The standstill period of 10 calendar days will be observed by the Authority and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Councils obligations may take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

Official name: The Borough Council of Bolton
Postal address: Victoria Square
Town: Bolton
Postal code: BL1 1RU
Country: United Kingdom

VI.5)Date of dispatch of this notice:

23/01/2020