Home Care Services Tender

Hove: health and social work services

Home Care Services tender for Brighton & Hove City Council.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brighton & Hove City Council
Kings House, Grand Avenue
For the attention of: Lauren Smith
BN3 2LS Hove
UNITED KINGDOM
Telephone: +44 1273295064
E-mail: lauren.smith@brighton-hove.gov.uk
Fax: +44 1273291247

Internet address(es):

General address of the contracting authority: www.brighton-hove.gov.uk/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Regional or local authority

 

I.3)Main activity

General public services

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Home Care Services.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: The City of Brighton & Hove.
NUTS code UKJ21

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

 

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreementDuration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: Please see section VI.3; this is a Part B service and a voluntary notice.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 55 000 000,00 GBP

 

II.1.5)Short description of the contract or purchase(s)

Home Care Services are essential services that support vulnerable people over the age of 18 who have social care needs, to live safely and as independently as possible in their own homes. Home Care Services include, but are not limited to:
— Extra Care,
— End of Life Care,
— Continuing Health Care.
Home Care Services provide a range of tasks including personal care, practical support and emotional support to vulnerable people and their carers.
Home Care Providers can expect to provide services to a range of people including older people, younger people with disabilities (including learning disabilities) and people of all ages with mental health problems.

 

II.1.6)Common procurement vocabulary (CPV)

85000000, 85100000, 85323000, 85311100, 85311200, 85311300, 85312400, 98000000, 98513310

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

 

II.1.8)Lots

This contract is divided into lots: no

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Home Care Services are essential services that support vulnerable people over the age of 18 who have social care needs, to live safely and as independently as possible in their own homes. Home Care Services include, but are not limited to:
— Extra Care,
— End of Life Care,
— Continuing Health Care.
Home Care Services provide a range of tasks including personal care, practical support and emotional support to vulnerable people and their carers.
Home Care Providers can expect to provide services to a range of people including older people, younger people with disabilities (including learning disabilities) and people of all ages with mental health problems.
With the shift towards personalisation, home care provision is increasingly focused on outcomes for service users and in providing a more flexible model of care designed around the needs and aspirations of the individual. The contractual arrangements will reflect this direction of travel.
The Council wants to commission Home Care Services with the following characteristics:
— Service Users have a strong sense of being in control of their Services, specifically how and when they are supported,
— Service Users have a regular Care Worker (or small team of Care Workers) who understand their needs,
— Service Providers are able to respond flexibly to changing needs and preferences.
Other more specialist services will also be required, including but not limited to the provision of Extra Care, End of Life and Continuing Health Care for both new and existing service users.
Providers will be expected to provide a re-abling approach to care that maximises the potential for individuals to be as independent as possible and promotes a full and active lifestyle. Knowledge and use of assistive technology will also be an expectation for home care providers to enable independence with the minimum intervention necessary.

 

II.2.2)Information about options

Options: yes
Description of these options: The contract will operate for a period of 3 years with a possible extension (exercisable by the council) of up to 24 months.

 

II.2.3)Information about renewals

This contract is subject to renewal: no

 

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Set out in the tender documents.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Set out in the tender documents.

 

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants will be asked to confirm in the PQQ.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with the provision of Directive2004/18/ EC. The questionnaire is available from the South East Business Portal at: https://www.businessportal.southeastiep.gov.uk.

Please click on “Opportunities” and then select Brighton & Hove City Council from the drop down menu.
Minimum level(s) of standards possibly required: Levels will be set out in the PQQ.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a prequalification questionnaire consistent with the provision of Directive 2004/18/EC. The questionnaire is available from the South East Business Portal at: https://www.businessportal.southeastiep.gov.uk.Please click on “Opportunities” and then select Brighton & Hove City Council from the drop down menu.
Minimum level(s) of standards possibly required:
Levels will be set out in the PQQ.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

 

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 20
Objective criteria for choosing the limited number of candidates: Please see the PQQ.

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Tender Number 1067

 

IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

 

IV.3.4)Time limit for receipt of tenders or requests to participate

3.1.2012 – 12:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information

This is a non mandatory notice. The Council confirms this requirement is a Part B Service and is therefore outside the full ambit of the Public Contract Regulations. The Council is voluntarily advertising this Part B Service in the Official Journal in keeping with the spirit of the Public Procurement Regime. This notice is issued so as to increase competition and so that the procurement process is conducted in a fair and open manner. The submission of this notice is not an indication that the Council considers the contract to be a Part A service and accordingly the Council shall not be restricted to those Regulations which are exclusively applicable to Part A services.
TUPE may apply.
The new framework will split the City into 12 districts by post code, with 1 Main Provider and 3 to 4 back up providers for each district. However, work may be allocated to any framework provider depending on capacity, user choice and other relevant factors. The ITT will provide detail regarding the allocation of work. The Council gives no guarantees regarding allocation of work.
Save in the case of the extra care facility at Patching Lodge, Current Providers will be given the first option on their existing work, having applied for the new framework and accepting the new framework rates and terms in respect of their existing work.

 

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.11.2011