Home Group cost consultant

Home Group cost consultant, employer’s agent & client representative framework Northern Region.

UK-Durham: construction-related services

2012/S 61-099306

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Group
Sourcing and Supplier Performance, Mercury House, Belmont Business Park
For the attention of: Miss Laura Roebuck
DH1 1TW Durham
UNITED KINGDOM
Telephone: +44 1913324961
E-mail: laura.roebuck@homegroup.org.uk

Internet address(es):

General address of the contracting authority: www.homegroup.org.uk

Address of the buyer profile: www.housingprocurement.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Home Group cost consultant, employer’s agent & client representative framework Northern Region.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Various development sites across North East, North West and Yorkshire & Humber regions.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 990 000 and 1 300 000 GBP

II.1.5)Short description of the contract or purchase(s)

Home aspires to foster a culture of high design quality to improve the quality of life of our customers, colleagues and communities. To achieve this Home is seeking suitably qualified and experienced multi-disciplinary building consultancy partners for new build and refurbishment works. Consultants are sought who have experience of new build and refurbishment projects.
Organisations responding to this opportunity must be able to provide all of the following services (Core Services) utilising in-house resource:
— Cost consultant,
— Employer’s agent,
— Client representative.
Organisations responding to this opportunity may be able to provide the following services as ‘optional additional services’ utilising in-house resource, but will not be asked to submit commercial fees for:
— CDM coordinator,
— Code for sustainable homes assessor— Building surveyor,
— Site inspector/clerk of works,
— Mechanical engineer,
— Electrical engineer,
— Party wall surveyor,
— Right to light surveyor,
— Fire risk assessor.
This framework will not include structural engineer services. It is Home’s intention to set up a separate framework specifically for structural engineers.
It is intended to incorporate within the framework a mini tendering mechanism to award future work. Home will reserve the right to directly appoint/award commissions based on previous KPI performance. Home will reserve the right to externally benchmark the framework. Home will reserve the right to re-enter the market place for large joint ventures or large scale regeneration projects. Home will reserve the right to appoint other services (i.e. clerk of works, CDM co-ordinator, environmental assessors) outside of the framework. With the uncertainty of future grant funding levels, it is anticipated that the financial nature of the scope of new build and refurbishment may change according to available funding.
Home Group (on behalf of itself and potentially other bodies listed at Section VI.3 – the “eligible bodies”) is seeking to set up this framework under which eligible bodies can procure Architectural services. The scope of call-offs may vary and will cover North East, Yorkshire & The Humber and North West regions as defined by the Homes and communities agency.

II.1.6)Common procurement vocabulary (CPV)

71500000, 71315200, 71315300, 71315400, 71317200, 71318000, 71324000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Nationally, Home was successful in being awarded 40 500 000GBP grant and 2,104 units by the HCA for the 11/15 programme, with the Northern region being allocated 955 of these units. The programme for the final year of the framework has not yet been agreed, and this has been reflected in the broad range in the value/scope of the framework.
Estimated value excluding VAT:
Range: between 990 000 and 1 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a questionnaire with details of structure, current financial standing, evidence of insurance cover, experience and examples of similar activities undertaken in the past 3 years.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a questionnaire with details of structure, current financial standing, evidence of insurance cover, experience and examples of similar activities undertaken in the past 3 years.
Minimum level(s) of standards possibly required:
See PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Royal Institute of Chartered Surveyors.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.4.2012 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.4.2012 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.6.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2016.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

It is Home’s preference that all prospective bidders utilise the provision of our electronic procurement portal to download and submit all documentation within the tender. This portal can be found at: www.housingprocurement.com.

Prospective bidders must log onto the site and register as a supplier. Instructions and help are available from the home page. Once interest has been registered, prospective bidders are then able to access the PQQ document via the ‘my opportunities’ folder from the home page. The completed document must then be submitted back to the portal; again instructions available from the home page detailing how to achieve this.
Queries from bidders can also be raised within the portal by utilising the Q & A facility where they will be answered publicly, allowing total transparency to all other participating bidders.
Home Group is acting as a central purchasing body on behalf of itself and potentially a range of contracting authorities who will be able to access this framework. Eligible bodies include:
Home Group and any existing or future subsidiary companies (see www.homegroup.org.uk for more information on the Group);

Other registered providers in England (providers registered with the Homes and Communities Agency, see www.homesandcommunities.co.uk) and Social Landlords in Scotland (providers registered with the Scottish Housing Regulator, see www.scottishhousingregulator.gov.uk);

Charitable organisations registered with the charity commission for England and Wales (see www.charitycommission.gov.uk) or the Office of the Scottish Charity Regulator (see www.oscr.org.uk) whose charitable purposes include, but not are limited to, the prevention or relief of poverty; the advancement of education; the advancement of health or saving of lives; the advancement of citizenship or community development; the relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage, and any other purposes currently recognised as charitable and any new charitable purposes which are similar to another charitable purpose;

And, social enterprises involved in the provision of housing related services/activities or whose activities are similar to those listed above in respect of charitable organisations.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.3.2012