Home to School Transport Isle of Wight

Home to School Transport Isle of Wight

Invitation to Tender for the Provision of Home to Education Transport Term Tickets for Academic Years 2012-2016.

UK-Newport: transport services (excl. Waste transport)

2012/S 112-185911

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Isle of Wight Council
Procurement and Contract Management Unit, County Hall, High Street
For the attention of: Lucy Hebditch
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 1983821000
E-mail: lucy.hebditch@iow.gov.uk

Internet address(es):

General address of the contracting authority: http://www.iwight.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Invitation to Tender for the Provision of Home to Education Transport Term Tickets for Academic Years 2012-2016.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Isle of Wight.
NUTS code UKJ34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Isle of Wight Council invites Tenders from suitably qualified providers for the provision of Home to Education term tickets. The contract is to run from September 2012 for a period of 4 academic years.
II.1.6)Common procurement vocabulary (CPV)

60000000, 60100000, 63515000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Council is seeking to purchase Term Tickets from bus operators on behalf of up to 750 students who will primarily attend the Isle of Wight College and the Isle of Wight innovations Sixth Form Campus. However in addition to these students there will be a small number who will need to access public network bus services as they attend an educational base or live at an address which is not served by the contracted school bus services.
Only licensed PCV operators may apply.
The Term Tickets must enable one return journey, to and from a bus stop within reasonable walking distance of the students’ home and the educational base, to be made daily on days when the educational base is open to its full-time students.
The Term Tickets will only be purchased by the Council on the basis that the tenderer will operate bus services on routes and at times that enable students to attend the educational base without inhibiting their attendance within the full-time students curricular day.
The Council will require that tenderers identify the network and timings of services upon which Isle of Wight College travel ticket holders are permitted to travel.
Please note that for indicative purposes, an estimate of the numbers of students who are likely to be recipients of travel tickets who live at various geographic locations on the Isle of Wight will be supplied within the Tender Pack. Tenderers will be asked to supply a unit price per travel ticket that can be issued for use on their services.
Estimated value excluding VAT: 1 120 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond and/or a parent company guarantee may be required. Further information will be provided within the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require bidders to take legal form, or to require one party to take primary liability or to require that each party takes joint and several liability. Further information will be provided within the tender document.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete an Invitation to Tender (ITT) which the Council will use to evaluate potential providers. The Council will assess their economic and financial standing, technical capacity and ability to ensure they meet the Council’s minimum requirements.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the ITT, including submission of 3 years audited accounts, compliance with the Council’s insurance requirements, confirmation that none of the exclusionary conditions in the Public Contracts Regulations 2006 applies to the potential provider and confirmation of any pending or threatened legal proceedings against the potential provider. Minimum level(s) of standards possibly required: To meet the financial minimum thresholds the potential provider must comply with the following:
— that if you have less than 3 years accounts information can be provided for either question 2.2 or 2.3 of the ITT,
— that your average current ratio* over the past 3 years exceeds 1.0,
— that if the organisation is a subsidiary of a group information for 2.1, 2.2 and 2.3 of the ITT is provided for both the subsidiary and the ultimate parent company,
— where a consortium or association is proposed the information in 2.1, 2.2 and 2.3 of the ITT is requested for each member company,
— where the potential provider is dependant financially on a parent company confirmation is required that a parent guarantee is available if requested,
— confirm that a bankers reference is available on request.
This assessment will be a risk based assessment using the information provided and will be scored on a pass/fail basis.
*The current ratio will look at current assets and current liabilities from a company’s balance sheet and measures the availability of cash to pay debt potential providers will also be asked to confirm that none of thefollowing applies:
(a) is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the Court or of an arrangement with creditors or of any similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the Contracting Authority,
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of thecountry in which he is established or with those of the country of the Contracting Authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Potential providers will also be required to comply with the Council’s insurance requirements:
— 10 000 000 GBP employers liability,
— 2 000 000 GBP public liability.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the tender document and tenderer questionnaire.
Minimum level(s) of standards possibly required:
As per the tender document and tenderer questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ENV/1205/T01
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.7.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

The Freedom of Information Act (FOI) 2000 which came into force on 1.1.2005 applies to the Contracting Authority. If any tenderer considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity specified. A schedule is provided within the ITT where potential providers can record and submit this information to the Council. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in this act. If you do not get a response within 24 hours of initially requesting the documentation, it is the tenderers responsibility to re contact the Isle of Wight Council to obtain the documents. The contract shall be made in English and according to English Law and subject to the jurisdiction of the English Courts. Any values listed in this contract notice are indicative. The Council reserves the right not to make any award and reserves the right to accept all or part of the tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The award of the contract will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all tenderers. Unsuccessful tenderers will be provided as standard with a full debrief in writing before the contract is entered into. Proceedings are to be regarded as started only when the Claim Form is served in compliance with Regulation47F (1) of the Public Contract Regulations 2006 (as amended). Regulation 47D (2) of the Public Contracts Regulations 2006 (as amended) require proceedings to be commenced within 3 months. Regulation 47E (2)(a) of the Public Contracts Regulations 2006 (as amended) require any proceedings in relation to ineffectiveness to be commenced within 30 days. These time limits arebeginning with the date when the claimants became aware that they could make a claim or ought to have beenso aware.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.6.2012