Horticultural Services Tender London

Horticultural Services Tender London

Framework agreement for the provision of parks and open spaces maintenance services.

UK-Twickenham: horticultural services

2012/S 136-227282

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Richmond upon Thames
Procurement, Civic Centre, 44 York St
Contact point(s): Sara Walton
TW1 3BZ Twickenham
UNITED KINGDOM
E-mail: procurement@richmond.gov.uk

Internet address(es):

Address of the buyer profile: www.richmond.gov.uk/procurement

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Tender Portal
Internet address: http://www.londontenders.org

Tenders or requests to participate must be sent to: London Tender Portal
UNITED KINGDOM
Internet address: http://www.londontenders.org

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework agreement for the provision of parks and open spaces maintenance services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: London, South East England and East England.
Permissible users are all contracting authorities in the London Borough of Richmond upon Thames and all other London Boroughs, including educational establishments; All Contracting Authorities within the following Counties in South East England: Berkshire, Buckinghamshire, East Sussex, Hampshire, Isle of Wight, Kent, Oxfordshire, Surrey, West Sussex; All Contracting Authorities within the following Counties in East England: Essex, Hertfordshire; Also, Royal Botanic Gardens Kew, Historic Royal Palaces, Port of London Authority, Royal Parks, National Trust, English Heritage, Richmond Housing Partnership and Richmond Churches Housing Trust; Also, any Commercial or Not-for-Profit or Social Enterprise or Charitable entity created or commissioned by the London Borough of Richmond upon Thames with regard to provision of services captured by this framework.
NUTS Code: UKI, UKH and UKJ.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 15
Duration of the framework agreement

Duration in months: 46
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 000 000 and 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

A multi-lot framework to provide horticultural services, arboricultural services, wardening services, event services, sports Facilities, play facilities and small works services to parks and open spaces.
II.1.6)Common procurement vocabulary (CPV)

77300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Excluding VAT.
Range: between 8 000 000 and 12 000 000 GBP.
Estimated value excluding VAT:
Range: between 8 000 000 and 1 200 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 46 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Horticultural services

1)Short description

Includes, but not limited to; shrub & rose-bed maintenance, carpet bedding, bedding supply and maintenance, bulb planting, wild flower meadows, grass cutting, hedge cutting, turfing, over-seeding, edging, herbaceous borders, baskets, troughs & barrier boxes, soft landscaping and specialist weed kill and any other service or commodity the Authority deems appropriate for this lot. The Authority reserves the right to amend the content of this lot as required.
2)Common procurement vocabulary (CPV)

77300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 46 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Conservation project work

1)Short description

Includes, but not limited to; hedge laying and maintenance, hay cutting, bird boxes, whip planting, vegetation clearance, pond maintenance, talks and any other service or commodity the Authority deems appropriate for this lot. The Authority reserves the right to amend the content of this lot as required.
2)Common procurement vocabulary (CPV)

90700000, 90712400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 46 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Arboricultural services

1)Short description

Includes, but not limited to; tree planting, tree pruning, tree felling, young tree maintenance, stump grinding, basal growth, tree inspections, emergency works and any other service or commodity the Authority deems appropriate for this lot. The Authority reserves the right to amend the content of this Lot as required.
2)Common procurement vocabulary (CPV)

77340000, 77211600, 77211300, 77211400, 77211500, 77341000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Oak procession moth control services

1)Short description

Includes, but not limited to; survey, spray, removal and any other service or commodity the Authority deems appropriate for this lot. The Authority reserves the right to amend the content of this lot as required.
2)Common procurement vocabulary (CPV)

77231200, 90922000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 46 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Sports facilities management

1)Short description

Includes, but not limited to; line marking, running track marking and maintenance, pitch provision and supply and maintenance of equipment and facilities, pitch renovation and repair, fine turf, selective weed control, sports bookings and any other service or commodity the Authority deems appropriate for this lot. The Authority reserves the right to amend the content of this lot as required.
2)Common procurement vocabulary (CPV)

37450000, 37451000, 37453000, 77320000, 92610000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 46 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: Tennis coaching and development

1)Short description

Includes, but not limited to; provision, coaching, development and maintenance and any other service or commodity the Authority deems appropriate for this lot. The Authority reserves the right to amend the content of this lot as required.
2)Common procurement vocabulary (CPV)

92610000, 79998000, 37452720, 45236112

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 46 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: Golf provision

1)Short description

Includes, but not limited to; provision, coaching, development and maintenance and any other service or commodity the Authority deems appropriate for this lot. The Authority reserves the right to amend the content of this lot as required.
2)Common procurement vocabulary (CPV)

77320000, 92610000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 46 (from the award of the contract)
5)Additional information about lots
Lot No: 8 Lot title: Play facilities

1)Short description

Includes, but not limited to; repair and maintenance, monthly inspections, annual inspections and any other service or commodity the Authority deems appropriate for this lot. The Authority reserves the right to amend the content of this lot as required.
2)Common procurement vocabulary (CPV)

50870000, 43325000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 46 (from the award of the contract)
5)Additional information about lots
Lot No: 9 Lot title: Wardening services

1)Short description

Includes, but not limited to; Provision of physical presence of general wardening (site monitoring, education, enforcement, paddling pools, changing rooms, toilets) and animal wardening services and any other service or commodity the Authority deems appropriate for this lot. The Authority reserves the right to amend the content of this lot as required.
2)Common procurement vocabulary (CPV)

79715000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 46 (from the award of the contract)
5)Additional information about lots
Lot No: 10 Lot title: Event services

1)Short description

Includes, but not limited to; provision of professional advice to officers and members on booking and staging events in parks and on Highways, processing event hires efficiently from initial contact through to post-event inspection and feedback, chairing and running event safety advisory group, advising on developing parks as venues and attracting new business to increase income and any other service or commodity the Authority deems appropriate for this lot. The Authority reserves the right to amend the content of this lot as required.
2)Common procurement vocabulary (CPV)

79952000, 92621000, 92622000, 79956000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 46 (from the award of the contract)
5)Additional information about lots
Lot No: 11 Lot title: Small works for parks and open spaces

1)Short description

Includes, but not limited to; Hard Landscaping, miscellaneous small works, supply, installation and maintenance of signage, fencing, gates, bollards, benches and furniture and any other service or commodity the Authority deems appropriate for this lot. The authority reserves the right to amend the content of this lot as required.
2)Common procurement vocabulary (CPV)

77313000, 34928470, 45112700, 45112711

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 46 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As specified in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As specified in the tender documents.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As specified in the tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As specified in the tender documents.
Minimum level(s) of standards possibly required: As specified in the tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met:
As specified in the tender documents.
Minimum level(s) of standards possibly required:
As specified in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 15
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PRN 1213-100011
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.8.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

13.8.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.7.2012