Hospital Sites Term Landscape Maintenance Contract 2015-2018

Typical planned works under this Contract comprise of but are not exclusively limited to the following; Site inspections, whereby the Contractor shall indicate all matters relating to the maintenance specification, recommendations for necessary works.

United Kingdom-Warrington: Grounds maintenance services

2015/S 018-028998

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Homes and Communities Agency
Arpley House, 110 Birchwood Boulevard, Birchwood
For the attention of: Bill Murphy
WA3 7QH Warrington
UNITED KINGDOM
Telephone: +44 3001234500

Internet address(es):

Address of the buyer profile: www.gov.uk/hca

Further information can be obtained from: The Environment Partnership (TEP) Limited
Genesis Centre, Birchwood Science Park, Birchwood
Contact point(s): Lindsey Cunniff
WA3 7BH Warrington
UNITED KINGDOM
Telephone: +44 1925844004
E-mail: hcatenders@tep.uk.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Environment Partnership (TEP) Limited
Genesis Centre, Birchwood Science Park, Birchwood
Contact point(s): Lindsey Cunniff
WA3 7BH Warrington
UNITED KINGDOM
Telephone: +44 1925844004
E-mail: hcatenders@tep.uk.com

Tenders or requests to participate must be sent to: The Environment Partnership (TEP) Limited
Genesis Centre, Birchwood Science Park, Birchwood
Contact point(s): Lindsey Cunniff
WA3 7BH Warrington
UNITED KINGDOM
Telephone: +44 1925844004
E-mail: hcatenders@tep.uk.com

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NHS.NEY.020 North East Hospital Sites Term Landscape Maintenance Contract 2015-2018.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Grounds maintenance services. The provision of landscape maintenance and cleansing services for 6 sites within North East. Typical planned works under this Contract comprise of but are not exclusively limited to the following; Site inspections, whereby the Contractor shall indicate all matters relating to the maintenance specification, recommendations for necessary works, incidences of vandalism, flytipping, trespass and adjustments to the scheduled works; Grass Cutting; Shrub Maintenance; Hedge Cutting; Weed Control; and Cleansing.

II.1.6)Common procurement vocabulary (CPV)

77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated contract value is based on understanding of commercial contracting rates for landscape maintenance services from recent tender exercises. The Contract is envisaged to have duration of 2 years with provision for a further 1 year extension under the same Terms and Conditions of the Contract. Any Contract extensions will be based on tendered Rates and Prices.
Estimated value excluding VAT:
Range: between 268 000 and 308 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Refer to Invitation to Tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to Invitation to Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to Invitation to Tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract is subject to Key Performance Indicators, refer to the Invitation to Tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to Invitation to Tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to Invitation to Tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HCAE15045

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.3.2015 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2017 dependent on extension year.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. This procurement is being managed by The Environment Partnership (TEP) Limited on behalf of the Homes and Communities Agency all correspondence should be placed to TEP. All correspondence should be placed in writing including any questions raised through the Tender period. All Tender documents will be provided digitally to Contractors on the same basis.As part of the procurement process, the HCA needs to be satisfied that your organisation has systems in place for managing health and safety within your business. Organisations wishing to tender for this Contract must be either accredited to OHSAS18001, registered and assessed by a prequalification assessment scheme which is a member of SSIP (Safety Schemes in Procurement) or equivalent. This also applies to Non Construction companies. Registration and assessment must be in place prior to commencement of the Works. Further information on SSIP and details of assessment scheme members can be found onhttp://www.ssip.org.uk/. All discussions, meetings and communications will be conducted in English. The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP. This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidders commercial interests.Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 (‘The Act’). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response. The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visitinghttp://www.homesandcommunities.co.uk/ethical-policies for further information. All dates included in this notice are provisional and potentially subject to revision.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=127141737

GO Reference: GO-2015122-PRO-6309462.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
NE11 0NA Gateshead
UNITED KINGDOM
Telephone: +44 3001234500

Body responsible for mediation procedures

Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
NE11 0NA Gateshead
UNITED KINGDOM
Telephone: +44 3001234500

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum of 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to consider the decision and highlight any errors in the award process. Such appeals should be addressed to the contact in I.1. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2006 (SI 2006 No. 5) and any amendments thereon provide for aggrieved parties to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and the intention to take action brought to the attention of the contracting authority to enable suspension of award proceedings.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Homes and Communities Agency
St Georges House, Kingsway, Team Valley Trading Estate
NE11 0NA Gateshead
UNITED KINGDOM
Telephone: +44 3001234500
Internet address: www.homesandcommunities.co.uk

VI.5)Date of dispatch of this notice:

22.1.2015