Hospital Sterile Services Divestment

UK-Ipswich: sterilisation, disinfection and hygiene devices

Hospital Sterile Services Divestment

2012/S 3-004852

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Ipswich Hospital NHS Trust
Heath Rd
For the attention of: Roger Holloway
IP4 5PD Ipswich
UNITED KINGDOM
Telephone: +44 1473704465
E-mail: procurement.tenders@ipswichhospital.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: NHS Trust
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Hospital Sterile Services Divestment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Sterilisation, disinfection and hygiene devices. Steriliser. Autoclaves. Surgical tracking and tracing systems. Designs. Construction project management services. Building construction work. Construction work. Repair and maintenance of plant. Electrical machinery, apparatus, equipment and consumables; Lighting. Medical consumables. Hospital facilities construction work. Data storage services. The Ipswich Hospital NHS Trust (IHT) is seeking expressions of interest for capital investment and the provision of a compliant Hospital sterilisation and decontamination services as a managed service either on-site at the Ipswich Hospital or off-site at third-parties premises. IHT currently has a non-compliant Hospital Sterilisation & Decontamination Unit (HSDU). Compliance is monitored by the Care Quality Commission (CQC) and failure to comply may result in an improvement notice being issued to IHT. Whilst IHT is not unique in having a non-compliant HSDU, the non-compliance is a registered minor concern. The over-arching reason why IHT is non-compliant is because the existing layout of the physical space housing its HSDU does not meet current regulations for sterilisation & decontamination and the air handling system does not meet current requirements. The IHT sterilisation & decontamination service also provides services to NHS Suffolk Podiatry Clinics. IHT investigated a number of different options in its business case for the location of sterilisation & decontamination services. The outcome of this investigation concluded that a new build on-site at Ipswich Hospital was not a viable economic solution. IHT has identified two possible solutions to achieve a compliant sterilisation and decontamination service, which are to either:
— Reconfigure the existing on-site HSDU, Option 1 or,
— Deliver the service from an off-site location; either from an existing third-party HSDU location or possibly from a new build HSDU developed by a third-party, Option 2. The order of magnitude costs assumed in respect of the reconfiguration works (Option 1) within IHT’s HSDU to bring it up to a compliant status at business case stage are estimated at 5 300 000 GBP excluding VAT for indicative public sector comparative cost purposes. The outline business case has a programme of work for Option 1 as follows:
— Phase 1 – enabling works and new plant room, completed whilst HSDU still operational, non-intrusive activities, indicative duration 18 weeks,
— Phase 2 – reconfiguration of HSDU, service decants off-site to maintain operational service, indicative duration 16 weeks. IHT has a requirement that the reconfiguration of the HSDU be compliant with CQC Regulation 12 (Outcome 8) and national guidelines for decontamination service by the first anniversary of the contract award. The order of magnitude costs assumed in respect of an off-site solution (Option 2) for ‘building works’ only at IHT has an indicative public sector comparative cost of 250 000 GBP excluding VAT. Please note this excludes any necessary additional investment in instruments etc that may be necessary (and a requirement of this contract) to meet changes in turnaround times depending on geographic location of an off-site HSDU. The precise technical solutions and the legal and financial structures for options 1 and 2 will be discussed with economic operators and determined as part of the dialogue stage of this procurement. IHT is geographically located in the Suffolk county town of Ipswich, the fastest growing urban centre in East Anglia; and administratively within the boundaries of NHS Suffolk (the PCT), Suffolk County Council and NHS East of England (the SHA). IHT is a vibrant single-site medium-sized local acute hospital, renowned for providing a high standard of specialist healthcare services to the residents of Ipswich and East Suffolk, and some specialties to Suffolk, North Essex and beyond. IHT has approximately 550 beds in general acute, maternity, paediatric and neonatal services with an annual turnover in excess 200 000 000 GBP. IHT provides specialist (‘secondary’ or ‘acute’) healthcare to a core catchment population of approximately 356 000 people living in Ipswich and East Suffolk. Our more specialised services are provided to a population in excess of 500 000 within our extended catchment area covering West Suffolk, North Essex and Mid Essex. This section sets out in broad terms a description of the Contract. Further detail is provided in the Memorandum of Information available from the Authority at the address set out at section I.1 of this OJEU contract notice.
II.1.6)Common procurement vocabulary (CPV)

33191000, 33191100, 33191110, 33169500, 22314000, 71541000, 45210000, 45000000, 45259000, 31000000, 33140000, 45215140, 72317000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Details of the scope of the Project are already given at section II.1.5 above. An estimate is given below and at section II.1.4 relating to the project in terms of its potential value in GBP. This is an estimate only and the actual contract value over the life of the agreement may vary significantly from this estimate (upwards or downwards) depending on the precise solution adopted and the options exercised (see below).
Estimated value excluding VAT: 37 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contracting authority shall have the right to extend the initial contract duration determined as part of the dialogue stage of this project by up to a further 84 months in one or more increments.
Provisional timetable for recourse to these options:
in months: 96 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If it is considered appropriate by the authority, an indemnity, guarantee, bond or other form of appropriate security may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Invitation to Tender documents and to be discussed and agreed as part of the dialogue phase.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
The Ipswich Hospital reserves the right to require groupings of suppliers to take a particular legal form or to require a single supplier to take primary liability or to require each party to undertake joint and several liability irrespective of the form the grouping takes.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As contained within the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 and 46 of Directive 2004/18EC and regulation 23 of the Public Contracts Regulations 2006, as set out in the pre-qualification questionnaire available from the address in section l.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006, as set out in the pre-qualification questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Article 48 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulation 2006, as set out in the pre-qualification questionnaire available from the address in section I.1.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the pre-qualification questionnaire, which is available from the address in section I.1.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DM-RH 52586
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Expressions of interest in the form of a completed Pre-Qualification Questionnaire (available from the address at Section I.1 above) must reach the contracting authority by the deadline set out at section IV.3.4 above.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The initial contract duration referred to at section II.3 is indicative only at this stage. This issue will be discussed at the dialogue stage of this procurement in relation to determining the financial make-up of the project. The final initial contract duration will be set out in the contracting authority’s invitation to submit final tenders issued at the end of the dialogue stage. The contracting authority shall have the right to extend the initial contract duration determined as part of the dialogue stage by up to a further 84 months in one or more increments as referred to at section II.2.2 above.
The full requirements in relation to the names and professional qualification of the staff responsible for the execution of the service (see section III.3.2 above) will be as set out in the Pre-Qualification Questionnaire, which is available from the address specified in section I.1.
As set out at Section IV.1.2, the contracting authority intends to take 5 economic operators to the next stage of the process. However, the contracting authority reserves the right in the event of a tie in the evaluation process to invite an additional candidate or candidates to the next stage of the process. GO Reference: GO-201214-PRO-3636253.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Ipswich Hospital NHS Trust
Heath Rd, Ipswich
IP4 5PD Suffolk
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers in accordance with Regulation 32A of the Public Contracts Regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.1.2012