Hospital to Home and Befriending Services

Hospital to Home and Befriending Services

The Royal Borough of Kensington and Chelsea, in partnership with Westminster City Council, The London Borough of Hammersmith and Fulham and Central London Clinical Commissioning Group are working together to build local volunteer led services for older people.

UK-London: health and social work services

2012/S 231-381046

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Royal Borough of Kensington and Chelsea
Town Hall, Hornton Street
For the attention of: Charles Stephens
W8 7NX London
UNITED KINGDOM
Telephone: +44 2073612717
E-mail: charles.stephens@rbkc.gov.uk

Internet address(es):

General address of the contracting authority: www.rbkc.gov.uk

Address of the buyer profile: http://www.rbkc.gov.uk/businessandenterprise/sellingtothecouncil/buyerprofile-e-procurement.aspx

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Health
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Hammersmith and Fulham
Town Hall, King Street
W6 9JU London
UNITED KINGDOM

Westminster City Council
Westminster City Hall, 64 Victoria Street
SW1E 6QP London
UNITED KINGDOM

Central London Clinical Commissioning Group
15 Marylebone Road
NW1 5JD London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Hospital to Home and Befriending Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Health and social work services. The Royal Borough of Kensington and Chelsea, in partnership with Westminster City Council, The London Borough of Hammersmith and Fulham and Central London Clinical Commissioning Group are working together to build local volunteer led services for older people. It is hoped the services will help older people enjoy more choice and control in their lives and feel the benefit of having someone around when they need them most. The Royal Borough of Kensington and Chelsea will be leading the procurement which is packaged into the following contracts.
Short Description of Services.
Lot 1 – Hospital to Home Service: Assisted discharge service for residents of the Tri-borough councils from local hospital sites to home, immediately after a hospital episode. This volunteer led service will help facilitate the discharge process in the local hospitals and will aim to divert people to the community whilst avoiding further hospital admissions. The approach will provide effective support to the hospital and care management teams.
Lot 2 – Befriending Plus Service (Westminster Only): Befriending for older isolated people registered to a Central London Clinical Commissioning Group Practice. This volunteer led service aims to serve as low level preventative intervention and improve the quality of individual lives, including physical and mental health well being.
We are seeking Expressions of Interest from suitably qualified organisations interested in tendering for the provision of the services set out in the Lots listed above. Organisations may express an interest in one or either or both Lots. In order to make an Expression of Interest a Pre-Qualification Questionnaire (‘PQQ’) must be completed and returned. PQQs may be obtained by email request to charles.stephens@rbkc.gov.uk and must reference the Lot or Lots the organisation is interested in. Completed PQQs must be returned by 1pm on Friday 21.12.2012.

The Tri-borough councils are seeking a contractor for the provision of a Hospital to Home service and/or a befriending service (Westminster only). Applicants should have some local knowledge and be able to demonstrable experience of working with volunteers. The service will be based on the current model which has been tested.
There will also be the opportunity for the successful tenderer of either Lot 1 or Lot 2 (or both) during the first contract year to develop a hospital discharge link project to improve the experience of hospital discharge amongst older people.
Maximum Budget Allocations.
Lot 1: £666 084.
Lot 2: £100 000.
The budget allocation for Lot 1 is based on a two year contract with the option to extend for, up to a maximum of, 2 further years and includes the cost of start-up.
The budget allocation for Lot 2 is based on a two year contract.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

£766 084 across 2 Lots over the total possible term of both contracts.
Estimated value excluding VAT: 766 084 GBP
II.2.2)Information about options

Options: yes
Description of these options: There will be the option to extend the contract for Lot 1 by up to a maximum of 2 further years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Hospital to Home Service

1)Short description

Assisted discharge service for residents of the Tri-borough councils from local hospital sites to home, immediately after a hospital episode. This volunteer led service will help facilitate the discharge process in the local hospitals and will aim to divert people to the community whilst avoiding further hospital admissions. The approach will provide effective support to the hospital and care management teams.
2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Estimated value excluding VAT: 666 084 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

24 Month contract with the option to extend for a further up to 24 months
Lot No: 2 Lot title: Befriending Plus Service

1)Short description

Befriending for older isolated people registered to a Central London Clinical Commissioning Group Practice. This volunteer led service aims to serve as low level preventative intervention and improve the quality of individual lives, including physical and mental health well being.
2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.procure4london.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As set out in the PQQ documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ documentation.
Minimum level(s) of standards possibly required: As set out in the PQQ documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ documentation.
Minimum level(s) of standards possibly required:
As set out in the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: As set out in the PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.12.2012 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.12.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
Please note the services being procured are those listed as Part B services in schedule 3 of the Public Contract Regulations 2006 as ammended ands as such the procurement process will not be subject to the full extend of these regulations and instead only subject to comply with the EU Treaty Principles on Procurement. GO Reference: GO-20121126-PRO-4411673.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Royal Borough of Kensington and Chelsea
The Town Hall, Hornton Street
W8 7NX London
UNITED KINGDOM
E-mail: charles.stephens@rbkc.gov.uk
Telephone: +44 2073612717
Internet address: www.rbkc.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.11.2012