Household Waste Recycling Centre Service
Delivery of a household waste recycling centre service against an outcome-based contract which will enable Hertfordshire County Council (the Authority) to continue to meet it’s statutory obligations as the Waste Disposal Authority for Hertfordshire.
UK-Hertford: Refuse and waste related services
Section I: Contracting authority
Hertfordshire County Council
Strategic Procurement Group, CHN314, County Hall, Pegs Lane
For the attention of: Samantha Brown
SG13 8DE Hertford
Telephone: +44 1707292467
Fax: +44 1992588497
General address of the contracting authority: http://www.hertsdirect.org
Address of the buyer profile: http://supplyhertfordshire.g2b.info/hpf/ following the instructions given in VI.3 (Additional Information)
Electronic access to information: http://supplyhertfordshire.g2b.info/hpf/ following the instructions given in VI.3 (Additional Information)
Electronic submission of tenders and requests to participate: http://supplyhertfordshire.g2b.info/hpf/ following the instructions given in VI.3 (Additional Information)
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UKH23
90500000, 90514000, 90533000, 90530000, 42914000, 90512000, 90510000
The minimum provisions by the Authority, under the EPA 1990 are set out as follows:
(a) each place is situated either within the area of the authority or so as to be reasonably accessible to persons resident in its area;
(b) each place is available for the deposit of waste at all reasonable times (including at least one period on the Saturday or following day of each week except a week in which the Saturday is 25th December or 1st January);
(c) each place is available for the deposit of waste free of charge by persons resident in the area;
(d) but the arrangements may restrict the availability of specified places to specified descriptions of waste.
To comply with the legislation the Authority currently chooses to provide seventeen Household Waste Recycling Centres (HWRCs) across the county where residents can both deliver their household waste and where they can sort it into various categories for either recycling, disposal or reuse.
The service has historically been delivered through a series of contracts comprising different elements such as materials haulage, site management & operation and materials recycling. The current client side management team provides the inspection and monitoring regimes required by legislation as well as support for maintenance and operational issues. Going forwards, it is the intention that all of these elements will be rolled into one outcome-based contract.
It is hoped that by inviting tender bids for an outcome based contract the market will respond with innovative and forward-thinking proposals.
It is intended that the current contracts will run to expiry and as a result the new contract will commence on a staged basis, initially taking on the management, maintenance and operation of the centres and some materials recycling contracts in October 2014 and assuming responsibility for the materials haulage in March 2016.
The whole contract shall have an initial contract period of eight (8) years and five (5) months with the option to extend for up to a further seven (7) years at the sole discretion of the Authority. Please note that the estimated total value of the contract stated below is for the core contract period and does not include the value of any extension period.
Further details of the requirement are contained in the Pre-Qualification Questionnaire (PQQ) and Initial Descriptive Document (IDD) available on the following link: http://supplyhertfordshire.g2b.info/hpf/
Estimated value excluding VAT:
Range: between 30 000 000,00 and 35 000 000,00 GBP
Section III: Legal, economic, financial and technical information
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.
As set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire.
Payable documents: no
Section VI: Complementary information
2. It is for those invited to participate in dialogue to satisfy themselves of the position, but it is the initial view of the Authority that the Transfer of Undertakings (Protection of Employment) (TUPE) Regulations 2006 will apply to this Contract.
3. Instructions for Applicants – The Authority has moved to a new way of e-Tendering and works closely with BiP Solutions which provides a system called Delta eSourcing. For this particular Tender please read and follow the instructions below carefully.
To participate in this tender you will need to go into http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will be issued with a username and password. (If you have already registered with Delta or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your Username and Password, please click on the forgotten password link below the log in box.) Please keep this USERNAME and PASSWORD secure, and do not pass it to any third parties.
To complete the PQQ for this Tender you will need to go into the Response Manager area and enter the Access Code U67Q685AKK. You will then need to download the relevant PQQ and complete. Any supporting documents should be cross-referenced to the relevant question and detailed in Section 4, Part L of the PQQ. If the Authority requires further information concerning your application form, your organisation will be contacted.
However, please provide full details and answer all questions, as the Authority reserves the right not to ask applicants for any further information or clarification.
Once you have completed your PQQ for this Tender exercise you must then “upload” your completed response into the Tenderbox (Access Code U67Q685AKK and ensure it has been submitted as a response. Please make sure you have submitted your completed PQQ to the correct Access Code, the Authority will not be held accountable for any errors made by a tenderer in submitting your completed PQQ.
Multiple documents can only be uploaded one at a time or can all be zipped together using an application like Winzip.
Full instructions are contained within the IDD. If you are experiencing problems, then please contact the Delta helpdesk via email at firstname.lastname@example.org or call +44 8452707050 (option 2) Monday to Friday 8.30am – 5:30pm for further assistance.
For further information on How to do Business with Hertfordshire County Council including current and past tenders please visit http://hertscc.g2b.info/
The Delta eSourcing system enables questions and answers to be exchanged via the e-mail facility in the system and communication with the buyer must happen via this method. However if questions are deemed to be of relevance to other tenderers the question and answer will be transmitted via the Delta eSourcing e-mail system to all tenderers.
The Authority reserves the right at any time to cease the tendering process and not award a contract or to award only part of the opportunity described in this notice. If the Authority takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
Due to the current economic climate, the Authority reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Authority’s requirements and remain financially viable to perform the Contract.
Freedom of Information – The Authority undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Authority will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
To view this notice, please click here:
GO Reference: GO-2013313-PRO-4654093.
VI.5)Date of dispatch of this notice:13.3.2013
Requirement: Household Waste Recycling