Housing Management Software System Tender

This Procurement is an Open Process under OJEU Regulations for the acquisition of a single Housing Management System to replace the existing Housing Management systems in use by Canterbury, Dover, Shepway and Thanet District Councils.

United Kingdom-Aylesham: Software package and information systems

2014/S 195-344932

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Kent Housing
Garrity House, Miner’s Way
For the attention of: James Durcan
CT3 3BF Aylesham
UNITED KINGDOM
Telephone: +44 1304751048
E-mail: james.durcan@socitmconsulting.co.uk

Internet address(es):

General address of the contracting authority: http://www.eastkenthousing.org.uk/

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA31310

Electronic access to information: https://www.kentbusinessportal.org.uk/

Further information can be obtained from: East Kent Housing
Garrity House, Miner’s Way
For the attention of: James Durcan
CT3 3BF Aylesham
UNITED KINGDOM
Telephone: +44 1304751048
E-mail: james.durcan@socitmconsulting.co.uk
Internet address: http://www.eastkenthousing.org.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: East Kent Housing
Garrity House, Miner’s Way
For the attention of: James Durcan
CT3 3BF Aylesham
UNITED KINGDOM
Telephone: +44 1304751048
E-mail: james.durcan@socitmconsulting.co.uk
Internet address: https://www.kentbusinessportal.org.uk

Tenders or requests to participate must be sent to: East Kent Housing
Garrity House, Miner’s Way
For the attention of: James Durcan
CT3 3BF Aylesham
UNITED KINGDOM
Telephone: +44 1304751048
E-mail: james.durcan@socitmconsulting.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

East Kent Housing — Housing Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: East Kent Housing and Canterbury, Thanet, Shepway and Dover District Councils.

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=141757

II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000, 72263000, 72261000, 48900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 250 000 and 1 350 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Section 3.7 of the Invitation to Tender states that ‘For each agreed milestone that is fully delivered on time and signed off as technically compliant by East Kent Housing, 100 % of the fixed fee applicable to that milestone will be payable. The roll out will be phased and a payment will be made upon each successful implementation. In the event that the supplier is late on delivery then East Kent Housing will retain 10 % of the fixed fee payable and will only release the outstanding fee upon final delivery and sign off of that milestone by East Kent Housing’.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.11.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

28.11.2014 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.12.2014 – 13:00

Place:

East Kent Housing, Garrity House, Miners Way, Aylesham, CT3 3BF.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:141757)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.10.2014