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Housing Management System Tender

Wednesday, 30 August 2017, 11:49

Housing Management System Tender

Housing Management System on behalf of Cambridge City Council and South Cambridgeshire District Council.

United Kingdom-Cambridge: Miscellaneous software package and computer systems

2017/S 165-340046

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cambridgeshire District Councils
South Cambridgeshire Hall, Cambourne Business Park, Cambourne
Cambridge
CB23 6EA
United Kingdom
Contact person: Mr Sean Missin
Telephone: +44 1954713378
E-mail: sean.missin@scambs.gov.uk
NUTS code: UKH12Internet address(es):Main address: www.scambs.gov.uk

I.1)Name and addresses

Cambridge City Council
The Guildhall, Market Hill
Cambridge
CB2 3QJ
United Kingdom
Contact person: Sean Missin
Telephone: +44 1954713378
E-mail: sean.missin@scambs.gov.uk
NUTS code: UKH12Internet address(es):Main address: www.cambridge.gov.uk

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Advert/Index?advertId=65eabe81-90f3-e611-80dd-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=65eabe81-90f3-e611-80dd-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

SCDC — Housing Management System on behalf of Cambridge City Council and South Cambridgeshire District Council.

Reference number: DN241563

II.1.2)Main CPV code

48900000

II.1.3)Type of contract

Services

II.1.4)Short description:

This procurement is for a Housing Management System to replace Cambridge City Council’s and South Cambridgeshire District Council’s (hereafter known as ‘The Councils’) existing Housing Management Computer System provided by Orchard. The Councils are looking for a commercial off the shelf solution (COTS) and not a bespoke computer system.

The contract will be for a period of 5 years; thereafter The Councils may, in agreement with the Service Provider, extend the contract for a period for each and every 2 years up to a maximum duration of 21 years. The contract value stated within the OJEU notice is to allow the contract to remain in force for the maximum duration.

II.1.5)Estimated total value

Value excluding VAT: 2 835 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH12

II.2.4)Description of the procurement:

This procurement is for a Housing Management System to replace Cambridge City Council’s and South Cambridgeshire District Council’s (hereafter known as ‘The Councils’) existing Housing Management Computer System provided by Orchard. The Councils are looking for a commercial off the shelf solution (COTS) and not a bespoke computer system.

The contract will be for a period of 5 years; thereafter The Councils may, in agreement with the Service Provider, extend the contract for a period for each and every 2 years up to a maximum duration of 21 years. The contract value stated within the OJEU notice is to allow the contract to remain in force for the maximum duration.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 3
Objective criteria for choosing the limited number of candidates:

As per the invitation to tender.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for a period of 5 years; thereafter The Councils may, in agreement with the Service Provider, extend the contract for a period for each and every 2 years up to a maximum duration of 21 years. The contract value stated within the OJEU notice is to allow the contract to remain in force for the maximum duration.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per the tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

As per the tender documents.

III.2.2)Contract performance conditions:

As per the tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/10/2017
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Approximately 20 years time.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

South Cambridgeshire District Council
Cambourne
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/08/2017

 

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