Housing Refurbishment Partnership Contract 2015 – 2020

Housing Refurbishment Partnership Contract 2015 – 2020

This will involve replacement of single or multiple building elements simultaneously, which may include works to groups of properties in close proximity (same streets or estates), as well as to single disparate properties across the district. The contract will also include scope for a small degree of reactive replacement works in addition to planned programmes of work.

United Kingdom-Nottingham: Refurbishment work

2014/S 204-360750

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ashfield District Council
Urban Road, Kirkby in Ashfield
Contact point(s): Efficiency East Midlands Ltd
For the attention of: Rebecca Dermody
NG17 8DA Nottingham
UNITED KINGDOM
Telephone: +44 1623729946
E-mail: eem@efficiency-em.co.uk

Internet address(es):

General address of the contracting authority: www.ashfield-dc.gov.uk

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Housing Refurbishment Partnership Contract 2015 – 2020.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution

NUTS code UKF15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Refurbishment work. Asbestos-removal work. Structural works. Building alteration work. Installation of fitted kitchens. Bathrooms construction work. Engineering design services for mechanical and electrical installations for buildings. Heating works. District heating. Heating, ventilation and air-conditioning installation work. Central-heating installation work. Gas-fitting installation work. Boiler installations. Plumbing and sanitary works. Commissioning of heating installations. Electrical wiring and fitting work. Ventilation installation work. Solar installation. Roof-covering work. Solar panel roof-covering work. Flashing and guttering work. Roof insulation work. Plastering work. Joinery and carpentry installation work. Wall-tiling work. Floor-covering work. Repainting work. Insulation work. Installation of doors and windows and related components. Facade work. Fencing, railing and safety equipment installation work. Environmental improvement works. Ashfield District Council is a Local Authority serving the District of Ashfield, in Nottinghamshire. There are approximately 52 000 homes within Ashfield of which approximately 6 856 were Council owned as at 1.4.2014. This contract aims to maintain the Authority’s housing stock to the Government’s Decent Homes Standard as a minimum, for the duration of the contract, through the timely replacement of building elements. This will involve replacement of single or multiple building elements simultaneously, which may include works to groups of properties in close proximity (same streets or estates), as well as to single disparate properties across the district. The contract will also include scope for a small degree of reactive replacement works in addition to planned programmes of work. The works may include a small degree of repair work, or part element replacement (including design) where deemed advantageous. For the avoidance of doubt, the Contract will include for supply and installation of materials necessary for the relevant works, including design works where relevant. It is proposed that the above works and services will be delivered under a partnering contract. The Contracting Authority is seeking a suitably experienced and qualified organisation to work as a strategic partner with the Contracting Authority, its consultants and other relevant partners in order to deliver the whole of the works as required by the Contracting Authority under the contract. See section VI.3 for additional information.

II.1.6)Common procurement vocabulary (CPV)

45453100, 45262660, 45223200, 45262700, 45421151, 45211310, 71321000, 45232141, 09323000, 45331000, 45331100, 45333000, 42160000,45330000, 50721000, 45311000, 45331210, 09332000, 45261210, 45261215, 45261300, 45261410, 45410000, 45420000, 45431200, 45432130,45442180, 45320000, 45421100, 45443000, 45340000, 45262640

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 25 000 000 and 38 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for an initial period from award of contract until March 2017, with an option to extend for a further 36 months (maximum), extended at 12 monthly intervals at the Authority’s sole discretion.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of the deposits, guarantees or bonds required by the Contracting Authority will be set out in the Contract Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms concerning financing and payment will be set out in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Service Providers will be required to demonstrate that all employees are appropriately trained, qualified and, where required, registered with the appropriate accreditation body. Under the Contract to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice, the successful economic operator appointed and its supply chain will be required to actively participate in the achievement of social objectives relating to participation in skills, development, employment and training programmes in the localities within which the works and services are to be delivered (including programmes of targeted recruitment and training) in accordance with the employment and skills strategy documentation contained in the Invitation to Tender which will be issued, and to provide other value added contributions in order to support community programmes promoted by the Contracting Authority. Accordingly, contract performance conditions will be included in the Contract to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice and may relate in particular to secondary considerations in accordance with Regulation 339 of the Public Contract Regulations 2006.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire and a preliminary information pack are available from the correspondence address in Section I.1 above and the questionnaire must be returned to the address in Section I.1 by the date stipulated in Section IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire and a preliminary information pack are available from the correspondence address in Section I.1 above and the questionnaire must be returned to the address in Section I.1 by the date stipulated in Section IV.3.4.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire and a preliminary information pack are available from the correspondence address in Section I.1 above and the questionnaire must be returned to the address in Section I.1 by the date stipulated in Section IV.3.4.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: The scoring mechanism included within the Pre Qualification Questionnaire will determine those to be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

G00450

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.11.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority reserves the right not to award a contract or award a contract or contracts for part of the project only. The Contracting Authority intends to include a clause in the contract which will allow it to become involved, in conjunction with the chosen contractor, in the selection of suppliers during the contract period for use during the Contract. The contract will predominantly involve the repair, replacement and provision of a number of key building elements (including relevant design and ancillary works) including:
— Kitchen replacement/alteration works — Bathroom replacement/alteration works — Central heating Boilers and/or central heating System replacement (including renewable technology) — Electrical Installation repair and replacement (including electrical equipment, fittings and ancillaries);
— Window replacement;
— External door replacement;
— Roof covering replacement (including soffit, fascia, gutter and downpipe replacement, and associated works) External render installation/replacement — External/Internal wall insulation installation/replacement — Re-pointing to external walls — Asbestos testing and removal works — Loft Insulation — Environmental works (including boundary walls, paving, fencing and associated groundworks).The scope of the contract may also include the repair, replacement and provision of other building works (including relevant design and ancillary works) as deemed necessary, including but not limited to:
— Communal areas/facilities repair and refurbishment (including communal doors, flooring, staircases, balcony walkways, redecoration, curtain walling and door entry/CCTV systems) — Communal Central Heating Boilers and/or Communal Central heating System replacement (including renewable technology) — Communal Electrical Installation Replacement including electrical equipment, fittings and ancillaries — Structural repairs/stability works to properties of traditional and non-traditional construction — Carbon Saving related works including SPV and other renewable technologies — Building/Property alterations and conversions — Other building related repair/improvement works. There is no guarantee as to the quantity of any of the works mentioned above, and the Contracting Authority reserves the right to omit building elements or amend the planned quantities at its discretion. The Authority’s agent, Ashfield Homes Limited (AHL), is a member of Efficiency East Midlands Limited (EEM) Procurement consortium, and it is anticipated that AHL will utilise its involvement with EEM (or future involvement with any other consortia) to purchase materials, and/or works and services where considered advantageous, which will be allowed for in the Partnering Documents, but which may also require the Partnering documents (and partnering approach) to be amended to reflect, and engage with, the procurement practices associated with such consortia. Organisations expressing interest and receiving PQQ documents should be aware that TUPE legislation may apply to the arrangements which are being advertised by this Contract Notice. The Contracting Authority expresses no view or opinion about whether TUPE legislation will or will not apply and all organisations expressing interest in response to publication of this Contract Notice and selected to be invited to tender must take their own legal and other relevant advice at all stages. The Contracting Authority and it s agent, AHL, promote the concept and the ethos of the ‘Living Wage’ (or its member state equivalent where relevant), whereby all workers should, as a minimum, be paid at a level which enables them to achieve an acceptable standard of living. Whilst this is not a prerequisite or mandatory requirement for organisations that work on the behalf of the Contracting Authority or its agent, the Contracting Authority would anticipate that tendering organisations would share its commitment to this principle, and organisations expressing interest should expect the tender documents to reflect the Contracting Authority’s aspirations in this regard. The contract may include conditions relating to environmental and social requirements of the Contracting Authority. Contract conditions will be detailed in the Invitation to Tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Refurbishment-work./NZ78K9KX35

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/NZ78K9KX35

GO Reference: GO-20141020-PRO-6101731.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum ten calendar day standstill period at the point information on the award of the Contract to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2006 (SI 2006/05 (as amended) provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract has not been entered into the court may order the setting aside of the Award Decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the Contract to be ‘ineffective’.

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Cabinet Office
Correspondance Team, Cabinet Office, Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

20.10.2014