Housing Related Support

Housing Related Support

Housing Related Support Services for: Emergency Crisis Interventions for those people who need immediate housing support to prevent rough sleeping and experiencing homelessness.

UK-Derby: Social work services with accommodation

2013/S 067-112091

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Council House, Corporation Street
Contact point(s): Procurement
For the attention of: Laura Rose
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk

Internet address(es):

General address of the contracting authority: http://www.Derby.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0342

Further information can be obtained from: Derby City Council
Council House, Corporation Street
Contact point(s): Procurement
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk
Internet address: www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
Council House, Corporation Street
Contact point(s): Procurement
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: www.sourcederbyshire.co.uk

Tenders or requests to participate must be sent to: Derby City Council
Council House, Corporation Street
For the attention of: Tender Receipt Officer
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: http://in-tendhost.co.uk/derbyshirepartnership/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Housing Related Support Emergency Crisis Intervention Services and Recovery and Re-ablement Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Tenders are invited for the supply of services in respect of quality Housing Related Support Services for:
Emergency Crisis Interventions for those people who need immediate housing support to prevent rough sleeping and experiencing homelessness:
— Lot 1: Emergency accommodation provision for young people (16-18 years).
— Lot 2: Emergency accommodation provision for people at risk of domestic abuse.
Recovery and Re-ablement for those people requiring specific support with drug and/or alcohol problems or those returning to the community from custodial sentences or those presenting with a mental health issue:
— Lot 3: Provision of a medium intensity support service provided as accommodation based support.
— Lot 4: Provision of a high intensity support service provided in managed/controlled accommodation environment.
All accommodation must be safe, secure and appropriately located in and serve the geographical area of Derby City (excluding Derbyshire).
The development of the recovery and re-ablement service specification has been undertaken in line with existing drug and alcohol treatment “continuum” models to demonstrate strong congruence between treatment stages. This approach will see successful Service Providers having a strong alignment to local criminal justice, drug and alcohol treatment and wrap around services. The 2010 National Drug Strategy states the importance of using a whole systems approach whereby recovery can only be delivered through partnerships of which housing in a key component in addressing the needs of the whole person.
The successful supplier will be responsible for providing this service and liaising closely with the Contract Manager.
The contract will be for an initial two and a half (2 1/2) year period [30 months] Estimate start date of contract 1.10.2013 and expire 31.3.2016. The Council may at is sole discretion offer to extend the contract up to a further three, one (3 x 1) year periods subject to satisfactory performance, appropriate approvals, outcomes, funding availability, price and need for the service.
Total maximum contract period is five and a half (5 1/2) years.
Approximate annual total contract value (including all lots) is approximately between 800,000 GBP and 1,000,000 GBP.
II.1.6)Common procurement vocabulary (CPV)

85311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

— Lot 1: Emergency accommodation provision for young people (16-18 years) providing 30 bed spaces with length of stay for no longer than 3 months with the development of a ‘Night-stop’, or similar, service.
— Lot 2: Emergency accommodation provision for people at risk of domestic abuse providing 25 bed spaces with length of stay for no longer than 3 months.
— Lot 3: Provision of a medium intensity support service provided as accommodation based support for up to 25 people at any one point.
— Lot 4: Provision of a high intensity support service provided in managed/controlled accommodation environment for up to 37 people.
The contract will be for an initial two and a half (2 1/2) year period [30 months] Estimate start date of contract 1.10.2013 and expire 31.3.2016. The Council may at is sole discretion offer to extend the contract up to a further three, one (3 x 1) year periods subject to satisfactory performance, appropriate approvals, outcomes, funding availability, price and need for the service.
Total maximum contract period is five and a half (5 1/2) years.
Approximate annual total contract value (including all lots) is approximately between 800,000 GBP and 1,000,000 GBP.
Therefore Total contract value estimated over 5 1/2 years including all lots is approximately between – 4,400,000 GBP and 5,500,000 GBP.
Estimated value excluding VAT:
Range: between 4 400 000,00 and 5 500 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option for a further 3 years in annual increments to a maximum contract period of 5 1/2 years.
First renewal 31.3.2016 until 31.3.2017.
Second renewal 31.3.2017 until 31.3.2018.
Third renewal 31.3.2018 until 31.3.2019.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
II.3)Duration of the contract or time limit for completion

Starting 1.10.2013. Completion 31.3.2016

Information about lots

Lot No: 1 Lot title: Emergency Crisis Intervention – Emergency accommodation for Young People (16-18 years)

1)Short description

Emergency Crisis Interventions for those people who need immediate housing support to prevent rough sleeping and experiencing homelessness:
2)Common procurement vocabulary (CPV)

85311000

3)Quantity or scope

Emergency accommodation provision for young people (16-18 years) providing 30 bed spaces with length of stay for no longer than 3 months with the development of a ‘Night-stop’, or similar, service.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Emergency Crisis Intervention – Emergency accommodation for people at risk of Domestic Abuse

1)Short description

Emergency Crisis Interventions for those people who need immediate housing support to prevent rough sleeping and experiencing homelessness:
2)Common procurement vocabulary (CPV)

85311000

3)Quantity or scope

Emergency accommodation provision for people at risk of domestic abuse providing 25 bed spaces with length of stay for no longer than 3 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Recovery and Re-ablement – Medium intensity accommodation based support

1)Short description

Recovery and Re-ablement for those people requiring specific support with drug and/or alcohol problems or those returning to the community from custodial sentences or those presenting with a mental health issue:
2)Common procurement vocabulary (CPV)

85311000

3)Quantity or scope

Provision of a medium intensity support service provided as accommodation based support for up to 25 people at any one point.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Recovery and Re-ablement – High intensity support in managed/controlled accommodation

1)Short description

Recovery and Re-ablement for those people requiring specific support with drug and/or alcohol problems or those returning to the community from custodial sentences or those presenting with a mental health issue:
2)Common procurement vocabulary (CPV)

85311000

3)Quantity or scope

Provision of a high intensity support service provided in managed/controlled accommodation environment for up to 37 people.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TD0562.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.5.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

21.5.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approximately October 2015. However if extension(s) taken then further notice(s) will be published approximately October 2016, October 2017 and October 2018.
VI.2)Information about European Union funds
VI.3)Additional information

This process is being managed electronically, please go to Source Derbyshire to obtain the tender documents and follow the process below:
— Go to www.sourcederbyshire.co.uk

— Look for the contract advert under ‘view all live contracts’
— Click on the contract title and use the link on the right hand side of the advert ‘apply online’ to take you to our e-tendering system.
To register your details on the e-tendering system and request the documents:
— Click on ‘view details’ on the bottom right of the relevant tender.
— Click on ‘express interest’ at the bottom right of the tender detail.
— Enter login details. If not registered then follow instructions and complete the registration form. Please ensure you complete the company details section and the individual details section.
— Click that you confirm you wish to express interest.
The system will then send you an email with a ‘user id’ which you can use then to log into the system. A second email will be sent explaining that the documents have been published to your area of the Derbyshire Partnership website. Click on the link to take you to the website, and login using the details received.
— Once logged in, click on ‘my tenders’.
— Click on ‘view details’.
— Click on ‘tender stage’ tab.
By scrolling to the bottom of the page you will be able to view and download the documents for completion, along with instructions on how to make a submission.
If you have any problem please contact procurement@derby.gov.uk

(MT Ref:103260)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.4.2013

Requirement: Housing Related Support