Housing Removals and Storage Services London

This contract will include moves anywhere on mainland England, Wales, Scotland, in addition to moves within the borough.

United Kingdom-Kingston: Road transport services

2016/S 136-246201

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Royal Borough of Kingston upon Thames
Guildhall, High Street
For the attention of: Mr Paul Freeman
KT1 1EU Kingston
United Kingdom
Telephone: +44 2085475181
E-mail: commissioning@kingston.gov.uk

Internet address(es):

General address of the contracting authority: http://www.kingston.gov.uk

Electronic access to information: https://www.londontenders.org/

Electronic submission of tenders and requests to participate: https://www.londontenders.org/

Further information can be obtained from: The Royal Borough of Kingston upon Thames
Guildhall, High Street
For the attention of: Mr Paul Freeman
KT1 1EU Kingston
United Kingdom
Telephone: +44 2085475181
E-mail: commissioning@kingston.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The Royal Borough of Kingston upon Thames
Guildhall, High Street
For the attention of: Mr Paul Freeman
KT1 1EU Kingston
United Kingdom
Telephone: +44 2085475181
E-mail: commissioning@kingston.gov.uk

Tenders or requests to participate must be sent to: The Royal Borough of Kingston upon Thames
Guildhall, High Street
For the attention of: Mr Paul Freeman
KT1 1EU Kingston
United Kingdom
Telephone: +44 2085475181
E-mail: commissioning@kingston.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Housing Removals and Storage Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This contract will include moves anywhere on mainland England, Wales, Scotland, in addition to moves within the borough. Whilst the current moving of households outside of the borough is limited, tenders should be submitted in the knowledge that moves outside the borough or neighbouring boroughs will likely increase during the life of the contract.
Within the term of the contract the Council is expected to implement a major estate regeneration programme and will also have a one-off move between 2 office buildings of an area estimated at 526 sqm / 5667SQ ft.

II.1.6)Common procurement vocabulary (CPV)

60100000, 98392000, 63121100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Royal Borough of Kingston upon Thames is located in south-west London and bordered by Surrey County Council and the London boroughs of Richmond, Sutton, Merton and Wandsworth. Kingston upon Thames has a population of 168 700, with the population steadily rising in recent years, with a predicted increase to 175 600 by 2020. Whilst generally considered an affluent suburb of London, Kingston is a place of contrasts with pockets of poverty, relative poverty and deprivation largely clustered in small areas associated with concentrations of social housing. These areas, situated next to some of the most affluent areas, mean that the differences are more marked than in any of the neighbouring boroughs.
Prospective Contractors should consider that the borough received 347 Homeless Applications in 2015/16. It is expected that the rates of homelessness will increase during the life of this contract as a result of changes to welfare benefits and the local housing market and any tenders should factor in a possible rise in the level of work during the life of this contract beyond the current estimates. Prospective Contractors may also wish to note that the Localism Act 2011 allows for councils to discharge their housing duty into accommodation outside of the borough. Whilst the current moving of households outside of the borough is limited, tenders should be submitted in the knowledge that moves outside the borough or neighbouring boroughs will increase during the life of the contract. This contract will include moves anywhere on mainland England, Wales, Scotland, in addition to moves within the borough.
Within the term of the contract the Council is expected to implement a major estate regeneration programme. and will also have a one-off move between two office buildings of an area estimated at 526 sqm / 5667SQ ft.
Current estimated profiles of moves required under this programme are not confirmed but the reasonable expectation is that about 150 (one hundred and fifty) moves will be required each year from 2017.
The contract covers removals and storage of personal belongings and items including furniture, for homeless households and other households with whom the Housing Service interacts under a variety of different schemes, therefore, experience in handling moves for people with disabilities and other vulnerable people is essential. The primary client group for this contract currently are households requiring moves as a consequence of estate refurbishment. These households require removal, storage and delivery of their items to either temporary or settled lettings provided by the Council, Housing Association or private landlords. In some circumstances items may be required to be stored subsequently moved to such location as are specified by the council. Most of the required removals and deliveries will take place in the Kingston Council area; however in a small number of instances these removals and deliveries could be to neighbouring authority areas, Greater London and in some exceptional circumstances anywhere in mainland England, Wales or Scotland. In some exceptional cases contractor will be expected to provide a full packing, unpacking, removal and delivery service to the Council client. The level of removals, delivery and storage is approximately 150 per annum, although this is only an indicative guide and the actual amount of work may be lesser or greater than this estimate amount. Potential Contractors need to consider this when making their submissions as outlined earlier in the document.
This contract will commence on or around 7.10.2016 and shall be for a period of 3 years with an optional extension of up to 1 year plus a further 1 year, to be exercised at the Council’s discretion.

Organisations that are interested in participating in this exercise are invited to register immediately on the London Tenders Procurement Portal by following the link: https://www.londontenders.org/

Please refer to DN 124950 on ProContract.
Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contract term is for 3 years with an optional extension of up to 1 year plus a further 1 year, to be exercised at the Council’s discretion.
Provisional timetable for recourse to these options:
in months: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council may require a performance bond, or a parent company guarantee or a sufficient sum deposited in lieu of either for the due performance of any resulting contracts.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

In consonance with regulations 113 of the Public Contracting Regulations 2015, the contracting authority will pay all valid and undisputed invoices within a 30 day period. There is also an obligation for the winning bid to abide by this condition in relation to their own sub contractors such that the 30 day payment is passed down the supply chain.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As outlined in the tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As outlined in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As outlined in the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN124950

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.7.2016 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 29.7.2016 – 15:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: All submitted tenders shall be opened by the Head of Corporate Governance, and the appropriate Director, Executive Head, or Service Manager, or any other Officer of the Council authorised to do so.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SME’s). However, any selection of tenders will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
United Kingdom

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.7.2016

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